Temporary - Human Resources Specialist

Job Description:

Temporary - Human Resources Specialist

Description

Minimum Qualifications
Education and/or Equivalent Experience:

• Graduation with an Associate degree from an accredited college or university with major coursework in a related field, plus two (2) years of related HR experience.
• Any combination of education and/or experience may be substituted for the minimum qualifications.

Licenses and Certifications Required:
None.

Notes to Applicants

About the job:
The Human Resources Specialist will conduct reference checks, ensuring compliance with hiring policies, manage employee records with accuracy and confidentiality, and process personnel transactions in the HRIS . This role requires strong attention to detail, organization, and discretion while maintaining compliance with federal, state, and local regulations. This position supports efficient HR operations by ensuring accurate data entry, records management, and seamless personnel transactions.

About working for Building Services and the City of Austin:
Click here to watch the City of Austin Recruitment Video!

Working with Building Services provides a number of benefits including medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information.

Employment Application:

• The City of Austin employment application is an official document; incomplete applications will not be considered.
• Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications.
• The Employment Record should be complete with job titles, employment dates, and specific job duties, functions, and responsibilities for each position held.
• If you are selected as the top candidate, starting salary will be based on overall relevant experience from your application.
• The responses to the supplemental questions inquiring about experience should be reflected on your application.

Criminal Background Investigation:
The position requires a criminal background investigation.

Assessments:
Assessment(s) may be administered as part of the interview process.

If you are selected as a top candidate:
Verification of your education (which may include high school graduation or GED , undergraduate and/or graduation degrees) will be required. You must provide proof of education from an accredited organization/institution.

Military/Veteran Interview Preference:
Military/Veterans must provide a copy of their DD214 verifying honorable discharge, at the time of initial interview to receive military/veteran interview preference.

Travel:
If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
Pay Range
$24.89 - $29.18

Hours
Monday - Friday
8:00 a.m. to 5:00 p.m.
Job Close Date 02/20/2025 Type of Posting External Department Building Services Regular/Temporary Temporary Grant Funded or Pooled Position Not Applicable Category Professional Location 411 Chicon St, Austin, TX 78702 Preferred Qualifications
Preferred Experience:

• Experience performing Human Resources administrative tasks, such as records management.
• Experience performing post-interview and pre-employment activities such as, reference checks, new employee paperwork, and criminal background checks.
• Experience using UKG or similar timekeeping system.
• Time Management with a demonstrated ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a dynamic environment.
• Excellent communication with the ability to craft clear, concise, and professional correspondence, reports, and presentations
• Experience with Microsoft Office including Word, Excel, Outlook and PowerPoint or similar business productivity software applications
• Ability to travel to more than one work location

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

Assists in implementing, administering, and evaluating HR programs. Assists in developing and implementing systems, policies, procedures, strategies, and process work flows for use within departments. Provides information to employees in assigned area(s) of responsibility, and conducts basic research and makes appropriate recommendations based on findings. Provides advice and counsel to management and other employee groups related to compliance with and the communication, interpretation, and implementation of City personnel policies and other relevant employment laws and regulations. Assists in solving HR problems, creating best practices, making recommendations, and monitoring implementation of agreed-upon actions until the problem has been resolved. Researches information as requested and/or needed; compiles data; and writes informational memos, letters, reports, forms, plans, documents, and queries using computer, spreadsheets, databases, or presentation software. Assists in the analysis of morale indicators such as but not limited to surveys, turnover, and grievances; and presents recommendations within the area of specialization for corrective action when needed. Collaborates and participates on teams with HR and other stakeholders.

Responsibilities - Supervisor and/or Leadership Exercised:
May provide leadership, work assignments, evaluation, training, and guidance to others.
Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of assigned HR area.
• Knowledge of Federal, State, and Local laws and ordinances governing personnel activities.
• Knowledge of City practices, policies, and procedures.
• Skill in oral and written communication.
• Skill in handling multiple tasks and prioritizing.
• Skill in using computers and related software.
• Skill in data analysis and problem solving.
• Skill in planning and organizing.
• Ability to handle hostility, conflict, and uncertain situations.
• Ability to work with frequent interruptions and changes in priorities.
• Ability to train others.
• Ability to develop and maintain current knowledge in the assigned HR areas.
• Ability to develop and maintain knowledge and skill in the use of computerized tools, databases, and communications techniques used in HR.
• Ability to establish and maintain good working relationships with other City employees and the public.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* This position requires graduation with an Associate degree from an accredited college or university with major coursework in a related field, plus two (2) years of related HR experience. Any combination of education and/or experience may be substituted for the minimum qualifications. Do you meet the minimum qualifications?

• Yes
• No

* How many years of experience do you have providing human resources administrative support?

• None
• Less than 1 year
• 1 to 2 years
• 2 to 3 years
• 3 to 4 years
• 4 or more years

* How many years of experience do you have using UKG or similar time keeping system?

• Less than 1 year
• 1 - 3 years
• 4 - 6 years
• 7+ years

* Which of the following best describes your years of experience multitasking, prioritizing, managing multiple assignments, and working with frequent interruptions, while providing excellent customer service?

• Less than 1 year
• 1 - 3 years
• 4 - 6 years
• 7 - 10 years
• More than 10 years

* Which of the following best describes your years of experience communicating in person, by phone, Teams/Skype, and email, while exercising tact, patience, and discretion in a professional manner?

• Less than 1 year
• 1 - 3 years
• 4 - 6 years
• 7 - 10 years
• More than 10 years

* Which of the following best describes your proficiency with Microsoft Office Suite, specifically with Word, Excel, and Outlook?

• No experience
• Beginner
• Intermediate
• Advanced

* Do you have the ability to travel to multiple sites as part of the regular job duties?

• Yes
• No

* This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.

• I acknowledge and understand this position requires a Criminal Background Investigation.

Optional & Required Documents

Required Documents Optional Documents Resume