Administrative Assistant

Job Description:

Administrative Assistant

Description

Full-time position available with the Parks and Recreation Division, Community Services Division located at Gregg Klice Community Center, 1600 John "Buck" O'Neil Way
Salary Range: $16.12-$24.58/hour
Normal Work Days/Hours: Monday-Friday, 7:00 a.m.-3:00 p.m.
Application Deadline Date: February 27, 2025


Responsibilities

• Provides front-desk coverage by managing a multiline phone system, greeting guests as they enter the facility, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment.
• Handles membership and rental applications.
• Possesses outstanding verbal/written communication skills.
• Assists with set-up and breakdown of rentals.
• Processes timekeeping and payroll.
• Reviews and verifies of time recorded.
• Enters time in PeopleSoft Human Resources.
• Ensures payable time is entered for all Community Services Division staff.
• Runs audit reports daily.
• Enters requisitions for supplies ordered or services requested.
• Processes refunds for patrons enrolled in various Parks and Recreation activities or for canceled reservations.
• Handles confidential information occasionally.
• Creates spreadsheets, files, and Word documents.
• Organizes meetings, interviews, and appointments, and occasionally takes notes at required meetings.
• Other duties as assigned.

Qualifications

REQUIRES high school graduation OR at least 16 years of age. May be required to possess a valid state-issued driver's license in accordance with City of KCMO policies. Must pass a pre-employment drug screen as prescribed by the City.


Other Information

No job description available

Salary:

$16.12-$24.58/hour