Foundation Accounts Payable Technician (Accounting Technician II)

Job Description:

Foundation Accounts Payable Technician (Accounting Technician II)

Description

Job Title

Foundation Accounts Payable Technician

Classification

Accounting Technician II

AutoReqId

545846

Department

University Advancement Administration and Finance

Division

University Advancement Administration and Finance

Salary Range

Classification Range $3,872 - $6,428 per month

(Hiring range depending on qualifications, not anticipated to exceed $3,872 - $4,200 per month)

Appointment Type

Ongoing

Time Base

Full Time

Work Schedule

Monday - Friday, 8:00 AM - 5:00 PM; Occasional early morning, evening and/or weekend hours.

About CSUF

Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.

Job Summary

It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

About the Position:

University Advancement serves Cal State Fullerton by building and strengthening relationships with the communities we serve to encourage advocacy, investment and support of the University, its mission, goals and programs in support of student and alumni success. We seek an exceptional individual to join our team as the Foundation Accounts Payable Technician (Accounting Technician II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.

Reporting to the Cal State Fullerton Philanthropic Foundation Accounts Payable/Procurement Manager, the Foundation Accounts Payable Technician is responsible for receiving, tracking, and maintaining the status and resolution of all transaction requests received by the Cal State Fullerton Philanthropic Foundation and University Advancement Administration and Finance. Transaction requests and forms include new account establishment, purchase requisition requests, vendor change requests, travel expense requests, account transfers, credit card supporting documents, reimbursement claims, purchase order requests, cash disbursement requests, and additional inquiries concerning Accounts Payable. The Technician is responsible for following up with outstanding items and responding to questions in a timely and professional manner.

The Foundation Accounts Payable Technician will also ensure the proper recording and documentation of financial transactions; examine, prepare and analyze documents received by accounting services for processing (ie: check requests, travel expense requests, travel reimbursement claims, purchase orders, etc.). Review documents to ensure compliance with established policies, procedures, and generally accepted accounting standards. Identify and assess potential or existing issues, recommending corrective actions while conducting due diligence to maintain regulatory compliance and mitigate risk. Independently review a wide range of documents to ensure accuracy, completeness, validity, and adherence to established standards and makes necessary corrections in alignment with account approval guidelines. Perform arithmetic calculations. Assign transaction codes and prepare documents for processing. Update and create accounts and maintain accounting and financial records. Responsible for data entry, batch review, and account reconciliations. Provide excellent customer service while supporting month-end and year-end closing processes. Assist with annual and compliance audits by conducting detailed reviews and ensuring accurate reporting. Other duties as assigned.

Essential Qualifications

Equivalent to three years of progressively responsible financial record-keeping experience which has provided thorough knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices. Must be able to apply accounting procedures and practices to the analysis of basic accounting problems; analyze and interpret accounting data; apply problem solving techniques in finding solutions to basic accounting problems; understand and apply applicable rules, regulations, policies, and procedures; use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid; work independently; and make sound decisions and recommendations regarding accounting activities.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.

Preferred Qualifications

Bachelor’s degree from an accredited four-year college or university in finance, accounting, business administration or a related field. Experience in higher education. Experience with accounts receivable and/or accounts payable processing. Demonstrated proficiency with query tools to extract data from systems and the ability to analyze, validate, and prepare consolidated reports using tools such as pivot tables and financial formulas within Microsoft Excel. Demonstrated experience processing financial accounting transactions with an online financial system, maintaining financial ledgers/records, and initiating correcting entries in accordance with generally accepted accounting principles (GAAP) and good business practices. Experience with enterprise resource planning (ERP) systems and Microsoft Excel.

License/Certifications

A valid California driver's license.

Special Working Conditions

Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

Must be able to work annual commencement ceremonies.

Additional Information

California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.

California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas).

Hiring Preference

On-Campus CSUEU Employees

Advertised: Feb 13 2025 Pacific Standard Time
Applications close: Feb 27 2025 Pacific Standard Time

Closing Date/Time: