Executive Assistant (County Manager's Office)

Job Description:

Executive Assistant (County Manager's Office)

Description

What You'll Be Doing

Do you thrive in a fast-paced environment supporting high-level leaders?

We seek an organized and detail-oriented professional to provide comprehensive administrative support to the County Manager, executives, Commissioners, and departments. You will be the face of the County Manager’s office, staffing the front desk area. Your other major responsibilities will include managing calendars, handling meeting and travel logistics, processing financial transactions and contracts, and assisting executives with correspondence and other needs.

Responsibilities include:

• Executive Support: Managing schedules, travel logistics, and meetings for executives. This includes anticipating needs, resolving conflicts, and ensuring timely information flow.
• Board & Meeting Support: Compiling and publishing Board meeting materials, ensuring accuracy and adherence to deadlines. Coordinating and hosting remote meetings and managing agenda development processes. Managing logistics for executive meetings/events including booking space and ordering food and materials.
• Front Desk & Visitor Management: Providing a professional welcome to visitors, answering phones, and processing mail/deliveries for the Manager's Office, Commissioners, and assigned departments.
• Financial & HR Support: Processing financial transactions for assigned departments, ensuring adherence to purchasing rules. Managing p-card reconciliations for assigned staff. Handling contracts, including approval processes and data entry. Supporting HR functions by ensuring completion of forms, onboarding new hires, and communicating HR updates.
• Communication & Document Management: Coordinating with executives regarding correspondence to ensure clarity, timeliness, and adherence to established protocols.

About Our Team

With over 60 new residents each day, Wake County is a rapidly growing area. The County Manager’s Office is responsible for executive leadership of all County departments and agencies. The Office also assists the elected Board of County Commissioners, providing them information and analysis to help them set County policy and priorities. The administrative staff supports executives, coordinates meetings, manages financial transactions for assigned departments, and administers the Board’s agenda development process. This position focuses on supporting County Executives, processing financial transactions, agenda development, and staffing the front desk. We seek a skilled, experienced, and detail-oriented administrative professional to join our team.

The Basics (Required Education and Experience)

• High school diploma or GED
• Four years of administrative/office support experience
• Equivalent education and experience are accepted

• Please include ALL prior work experience on your application and resume.

Beyond the Basics (Preferred Education and Experience)

• Five years of experience directly supporting executives with scheduling, logistical, and other forms of administrative support
• Two years of experience providing support to executive leadership or other governing bodies including agenda development and preparation of meeting materials
• Two years of experience processing travel, contracts or financial transactions
• Associate degree in Business Administration or related field

How Will We Know You're 'The One'?

• Knowledge of common office software, and specialized software for agenda management, hosting remote meetings, and other needs
• Excellent organizational and time management skills
• Ability to work well under pressure, multi-task and handle competing priorities with patience and professionalism
• Ability to conduct administrative processes consistently and effectively
• Knowledge of County purchasing and human resources policies and procedures
• Ability to provide effective logistical and scheduling support to multiple executives
• Ability to take initiative and use independent judgement and handle certain situations without the need for executive involvement
• Ability to organize large meetings and events
• Ability to represent executives in discussions with County staff and elected officials
• Demonstrated proficiency in proofreading documents
• Ability to modify administrative processes to meet new needs and challenges
• Ability to demonstrate appropriate judgement about when to escalate issues to executives

About This Position

Location: Justice Center Raleigh, NC

Employment Type: Regular

Work Schedule: Mon - Fri 8:30am - 5:15pm

Hiring Range: 23.57 - 30.28

Market Range: 23.57 - 37.00

Please include ALL prior work experience on your application and resume.

Posting Closing Date: 7:00 pm on 2/24/2025

What Makes Wake Great

Home to the State Capital, Wake County is one of the fastest growing areas in the nation and the most populous county in the state, with more than 1.1 million residents. The County has received national and international rankings and accolades from publications such as Money, Fortune, and Time magazines as being one of the best places to live, work and play. The central location of the County allows for a short drive to the spectacular mountains or coast. Wake County Government is governed by a seven-member Board of Commissioners, who are elected at-large to serve two-year terms. Wake County Government has a general operating budget of $1.874 billion, employs over 4400 employees, experiences minimal turnover, and is an award-winning leader in wellness and technology initiatives; such as offering employees and covered spouses free access to the Employee Health Center. Wake County Government offers a wide range of training and development opportunities, a stable career in public service with a balance of work and family life, flexible work schedules and a competitive salary and benefits package.

Equal Opportunity Statement

Wake County provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

Background Check Statement

Position may require a background check that may include: criminal, credit, motor vehicle, education, and sexual offender registry or others based on job requirements. Unless required by state law, a record of conviction will not automatically exclude you from consideration for employment. Wake County Government is an Equal Opportunity Employer.

Emergency Service Worker Statement

In the event of an emergency, as determined by the County Manager or designee, participation in preparedness and response operations should be expected. Employee may be required to fill a temporary assignment in a role different from standard duties, work hours and/or work location in preparation for, during and after the emergency. Employee may also be required to participate in relevant exercises and regular preparedness training.

Salary:

23.57 - 30.28