Legal Assistant - Intake Unit

Job Description:

Legal Assistant - Intake Unit

Description

Overview

The District Attorney's Office is looking for a new team member to provide responsible legal assistance and technical support to the professional staff in the Intake Unit.

This person will provide support in the areas of preparing and processing legal documentation, researching/exchanging information, and providing confidential and complex administrative support. The position includes a lot of data entry and working with law enforcement agencies to obtain documents for case filings. As a full-time employee, this individual is eligible for all county benefits including paid time off and paid holidays.

Our office is open Monday-Friday, 8 a.m. to 5 p.m. After a successful probationary period there is a telecommuting option 1 day a week.

Applicants must submit a cover letter to Ray Daniel, District Attorney Records Manager.

Responsibilities

What you'll be doing:

• Provides confidential support to professional legal staff. Such assistance and support generally include drafting, preparing, proofreading, and verifying a variety of reports, letters, memoranda, forms, pleadings, motions, releases, affidavits, jury instructions, and subpoenas.
• Receives calls and visitors; responds to general complaints and requests for information as appropriate; conducts necessary research to respond to specific inquiries; interprets basic services, policies, rules, and regulations, and assists in resolving concerns and complaints; routes inquiries appropriately for more complex matters and interpretation issues to the appropriate staff or agency.
• Coordinates legal activities and documents with judicial and/or penal systems, and other appropriate agency parties.
• Schedules screening appointments with professional legal staff; maintains records and files related to the screening process including preparing case files on all new cases, researching prior and pending cases when new cases are filed, and recording cases with the Court as appropriate.
• Uses current technologies to enter, store, and/or retrieve information as required in record management systems.
• Establishes and maintains various complex, tangible files; files, retrieves, stores, tracks, and purges information as required.
• Prepares case files to include creating and obtaining records, exchanging information with the court and related agencies, issuing subpoenas, and copying and distributing information as appropriate.

To view the full job description, visit https://www.larimer.gov/hr/careers/job-descriptions#/app/detail/Legal_Assistant.

What we're looking for:

• Provides confidential support to professional legal staff. Such assistance and support generally include drafting, preparing, proofreading, and verifying a variety of reports, letters, memoranda, forms, pleadings, motions, releases, affidavits, jury instructions, and subpoenas.
• Receives calls and visitors; responds to general complaints and requests for information as appropriate; conducts necessary research to respond to specific inquiries; interprets basic services, policies, rules, and regulations, and assists in resolving concerns and complaints; routes inquiries appropriately for more complex matters and interpretation issues to the appropriate staff or agency.
• Coordinates legal activities and documents with judicial and/or penal systems, and other appropriate agency parties.
• Schedules screening appointments with professional legal staff; maintains records and files related to the screening process including preparing case files on all new cases, researching prior and pending cases when new cases are filed, and recording cases with the Court as appropriate.
• Uses current technologies to enter, store, and/or retrieve information as required in record management systems.
• Establishes and maintains various complex, tangible files; files, retrieves, stores, tracks, and purges information as required.
• Prepares case files to include creating and obtaining records, exchanging information with the court and related agencies, issuing subpoenas, and copying and distributing information as appropriate.

Qualifications

To move forward in the hiring process, candidates must meet the required minimum qualifications. That said, we encourage you to think about your unique background and skills before applying. People often underestimate how their experiences match up with a role’s needs. We encourage you to apply if you meet the minimum qualifications and believe your skills and perspective can add value to this position.

• One (1) year of experience in a directly related field or in the performance of similar duties and responsibilities required.
• High School diploma or GED required.
• Bachelor's degree preferred.
• Paralegal degree preferred.
• Maintain continuing education hours annually or as required.
• Possession of, or ability to obtain, certification as a Notary Public preferred.
• Possession of, or ability to obtain, certification as a legal assistant preferred.

Benefits
Here’s what Larimer County offers for all Regular, Limited Term, and Appointed positions:

• Medical, Dental, and Vision benefits
• FSA or HSA (depending on the medical plan)
• Short- and Long-Term Disability
• Employee Assistance Program
• Basic Life/AD&D Insurance
• Accident and Critical Illness Insurance
• Retirement Plan 401(a) with employer match
• 457(b) Deferred Compensation
• Generous paid time off, including vacation, sick leave, and holidays

Want to dive into the details? Check out Larimer County's Benefits. https://www.larimer.gov/hr/benefits

Supplemental Information

An offer of employment is contingent upon the successful completion of required pre-employment checks or testing.

All application components must be submitted by 11:59 PM MT on the closing date listed.

Larimer County is an Equal Opportunity Employer and prohibits discrimination and harassment in all employment practices on the basis of race, color, religion, sex (including pregnancy, gender identity or expression, and sexual orientation), national origin, marital status, disability, genetic information, age, military status, or any other characteristic protected by law or regulation.

For all temporary positions, sick leave and our Employee Assistance Program are available and other benefits may be available.

Larimer County offers the following for all Regular/Limited Term positions:

• Medical, Dental, and Vision Benefits.
• Flexible Spending Accounts / Health Savings Account
• Short and Long Term Disability.
• Employee Assistance Program
• Basic Life/Accidental Death & Dismemberment
• Accident Insurance
• Critical Illness Insurance
• Retirement Plan 401(a) with employer match.
• 457(b) Deferred Compensation.
• Paid time off including vacation, sick and holidays.

Click here to view information on Larimer County's Benefits.

Closing Date/Time: 2/26/2025 11:59 PM Mountain

Salary:

$23.60 - $24.50 Hourly