Senior Account Clerk - Airport

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Senior Account Clerk - Airport

City of LIvermore Livermore, California, United States

Job Description:

Senior Account Clerk - Airport

Description

Description

The City of Livermore is currently accepting applications for a Senior Account Clerk at the Airport!
Click here for the job announcement!

DEFINITION

Under supervision, the Senior Account Clerk performs complex and non-routine clerical and accounting work in connection with the maintenance of financial, accounting, or statistical records; and performs other duties as assigned.

DISTINGUISHING CHARACTERISTICS

Senior Account Clerk is the advanced journey level classification in the Account Clerk series. This classification is distinguished from the Accounting Technician in that the latter classification performs complex technical accounting assignments under more general supervision.

SUPERVISION RECEIVED

Supervision is provided by an Accounting Supervisor, a Program Manager, or Division Head.

SUPERVISION EXERCISED

None.

Examples of Important and Essential Functions

General Administrative Duties
Maintains accurate, up-to-date files and records; performs quick and accurate data entry; prepares reports and correspondence for review and/or distribution; assists with accounting functions and special projects; operates modern office equipment; uses a computer to perform word processing, spreadsheet, and specialized functions; assists customers and employees in person, over the phone, and by email; and may provide lead direction to account clerks, junior account clerks, temporary employees, and/or volunteers.

Duties may vary based on assignment. Senior Account Clerks are expected to be capable of performing all Account Clerk duties as needed.

-> Airport Enterprise Functions
Prepares and balances daily cash reports of product sales; prepares and inputs daily accounts receivables of airport tenant payments and perform journal entries; maintains the general ledger of all Airport accounts and prepares related records; maintains annual open purchase orders and prepares warrants for any and all airport payments, including certain utilities; creates monthly expenditure reports and assures accuracy and proper account coding; prepares and mails monthly bills for the rental of Fixed Base Operator leases as well as hangar, end-room, tie-down, and other billings; processes lease payments; obtains and monitors insurance certificates for all tenants; maintains listing of outstanding accounts and prepares aging reports; prepares the annual billing to Commercial Aviation Permit holders and verifies business license upkeep/validity; works with the Finance Division to maintain the general ledger; and responds to inquiries and complaints at the Airport, as needed.

Accounts Payable/Purchasing
Receives and processes invoices and claim forms; verifies claim form with invoice; reviews payments for applicability of Federal and State tax laws; maintains master contract list; scans processed warrants; interacts with public and other departments to ensure timely payment of City's liabilities; prepares monthly and quarterly sales-tax returns; assists in the daily operations of the Purchasing function; and processes and tracks all purchasing requisitions.

Business License
Assists customers with business license inquiries and processes payments; assists in the renewal process for business license; prepares annual business license renewal notices and provides assistance to businesses during this process; reviews applications for accuracy; recalculates annual payments; reads and interprets Municipal Code to validate license; and responds to customer requests for business license application information.

Cashiering/Accounts Receivable
Performs detailed reconciliation tasks involving daily bank deposits for all City cash intake sites; reconciles credit card deposits and banking transactions; prepares daily cash transaction for ACH transactions; performs accounts receivable general ledger transactions; reviews accounts for collection; and maintains detailed ledgers and files for all cash receipts.

Payroll
Assists the Accounting Technician assigned to Payroll in calculating and verifying City payroll and payroll deductions using employee time cards and/or electronic data files; computes rates and enters data; verifies the payroll and resolves any discrepancies; prepares journal entries; analyzes and reconciles payroll accounts; reconciles State and Federal income tax withholdings; and computes the City contribution to insurances and other benefits.

Utility Billing
Assists the Accounting Technician assigned to Utility Billing in preparing sewer and water bills; uses specialized software to upload water routes and download readings; verifies accuracy of billings; interprets municipal code to verify accuracy of billing methods; works with Water Resources Division staff for inventory and technical questions; issues receipts and makes change; and may investigate stale meter reads, hang delinquent tags, and perform service ons/offs.

Job Related and Essential Qualifications

Demonstrated Knowledge of :
Financial record keeping methods; modern office procedures, practices, and equipment; filing, indexing, and cross-referencing methods; proper cash handling procedures; principles and practices of exceptional customer service; basic bookkeeping and governmental accounting; filing, indexing, and cross?referencing methods; payroll preparation and processes; applicable federal and state laws and regulations concerning payroll and taxation; basic mathematics; and proper English usage, spelling, grammar, punctuation, and business format.

Demonstrated Skills to :
Follow department procedures in routing/processing paperwork; handle details and recognize errors requiring follow?up; prioritize work to meet departmental needs under minimal supervision; solve problems using good judgment and creativity; communicate effectively verbally and in writing; work cooperatively and maintain effective relationships with those contacted in the course of work; work under pressure of deadlines; be flexible and adapt to changing conditions; competently operate office equipment including a 10?key calculator by touch; read, understand, and interpret a variety of written materials; monitor compliance to rules and procedures; utilize computers and computer software for word processing, spreadsheet, and specialized functions; maintain accurate records according to departmental procedures; issues receipts and accurately make change; and exemplify an enthusiastic, resourceful and effective service attitude with the public, co-workers and others who are contacted in the course of the work.

Ability to :
Learn and apply the City of Livermore's principles, procedures, and practices; and learn specialized computer software programs for use on the job.

Experience, Education, and Training Guidelines :
Any combination of experience, education, and training that would provide the best qualified candidates. A typical way to obtain the knowledge, skills, and abilities would be:

Experience : Four years of experience involving financial record keeping, general office, and public contact work. Governmental accounting experience is desirable.

Education : Equivalent to graduation from high school, supplemented by college coursework in accounting. An Associate Degree in a related field may substitute for two years of the required experience.

Training : Any recent training such as academic courses and certification programs which are relevant to this job classification.

License : May require the possession of a valid California Driver's license and a satisfactory driving record as determined by the City.

Other Requirements : Willingness and ability to work scheduled and emergency overtime; and attend out–of-town meetings and seminars on occasion during work and non-work hours.

Special Requirements : Essential duties require the mental and/or physical ability to read fine print and computer monitors; converse over the telephone and in person; use a computer, and 10?key calculators by touch; bend, stoop, stretch, and reach; and safely lift and maneuver office supplies and files weighing up to 30 pounds.

Additional Information

The City of Livermore is an equal opportunity employer and supports workforce diversity.

CITY OF LIVERMORE
BENEFITS SUMMARY
Association of Livermore Employees

Please click here for a copy of the current Memorandum of Understanding (MOU) for the Association of Livermore Employees. The information contained here is a summary of benefits. For a more detailed summary of benefits for all employee groups, click here . Any errors or omissions do not constitute either an expressed or implied contract. Updated 1/2025

MOUTERM
10/01/2021 - 09/30/2025

SCHEDULED INCREASES
10/11/2021 2.0% + $725.40/year
10/10/2022 3.5% + $754.56/year
10/09/2023 2.5% + $777.36/year
10/07/2024 2.0% + $796.80/year

CAFETERIA PLAN (MEDICAL, DENTAL & VISION)
$1,950/month towards medical, dental, and vision; unused balance paid in cash to employee.

BASIC LIFE INSURANCE & ACCIDENTAL DEATH & DISMEMBERMENT INSURANCE (AD & D)
FT - $60,000 EE coverage or PT - $30,000 EE coverage, ER paid
$1,000 dependent coverage, ER paid

EE option to purchase $25,000 additional life insurance & supplemental life to $500,000 (not to exceed 5x annual earnings).

LONG TERM DISABILITY (LTD)
ER paid
60% of base monthly earnings to $5,000/month max. (180 day waiting period)

PERS
New City of Livermore EEs are enrolled in the 2% at 60 formula or 2% at 62 formula, depending on eligibility, as per AB 340.

Classic PERS Misc Member - 2% at 60
New PERS Misc Member - 2% at 62
MEDICARE (Hired after 3/31/86)EE paid 1.45%ER paid 1.45%

RETIREMENT HEALTH SAVINGS (RHS) ER contribution of 4% of base pay into RHS account.

VACATION ACCRUAL
Years of Service Accrual Per Year 1 80.6 2-5 120.12 6-10 135.98 11-15 160.94 16-19 180.18 20+ 192.4
Prorated for part-time EE.
Maximum accrual: 340 hours

HOLIDAYS & HOLIDAY-IN-LIEU PAY
Holidays: 12 observed holidays or in lieu day off or if work 2.5 times pay.
Holiday-In-Lieu Pay: EE's assigned receive 7.5% of base salary, paid per pay period

SICK LEAVE ACCRUAL
96.2 hours/year
Pro-rated for part-time EE

SICK LEAVE USAGE:

FUNERAL LEAVE
3 regularly scheduled workdays max for immediate family.

PERSONAL LEAVE
Full-Time: 16 hours per year
Pro-rated for part-time EE.

PREGNANCY LEAVE & FMLA/CFRA
EE may use accrued leaves in compliance with City Rules & Regs
Benefit provided as per regulations: Federal Family and Medical Leave Act, California Family Rights Act, and California Pregnancy Disability Act

DEFERRED COMPENSATION 457(b)
ER contributes $75 per pay period, with required matching of $75 by EE

2025 Maximum :
Normal = $23,500
Age 50+ = $7,500
Catchup Limits = $46,000
Voluntary EE Participation

SECTION 125 PLAN
No ER contribution
2025 Maximum
Dependent Care*: Up to $5,000/year -- *See IRS Pub #503
Unreimbursed Medical: Up to $3,300/year
UNIFORM ALLOWANCE
$850 per year/ paid in equal amounts per pay period
For Public Safety Dispatchers, Senior Public Safety Dispatchers, Supervising Public Safety Dispatchers, Police Clerks, Senior Police Clerk, Supervising Police Clerk, Animal Control Officers, Police Identification Technician, Supervising Property and Evidence Specialist, Property and Evidence Specialist, Community Service Specialists, Crime & Intelligence Analysts, and Crime Prevention Specialist.

SAFETY SHOE ALLOWANCE
Paid annually in July: $200/year for Meter Readers, and employees in Engineering Technician, Neighborhood Preservation Officer, and Building Inspector series who perform field work, and Public Works employees that are required to wear safety shoes or boots.

PRESCRIPTION SAFETY GLASSES
Reimbursement of up to $150/year for purchase of safety prescription glasses for EEs working in locations where there is a risk of eye injuries.

SHIFT DIFFERENTIAL
EEs regularly assigned to city facilities operating 24/7 - $2.50/hour for all hours worked when assigned to a shift requiring EE work at least 4 hours between 4:00 p.m.- 6:00 a.m.

EQUIPMENT OPERATION
Public Works EEs: $12.00/day for EE who operates Class A vehicle, min of 50%+ operation/day.

STANDBY PAY
2 hours straight-time for standby on regularly scheduled work day
3 hours straight-time for standby on regularly scheduled days off and fixed City holidays

CALL BACK PAY
3 hours min @ OT rate for FLSA nonexempt. First 3 hours can't be taken as comp time but paid to EE.

WORK IN A HIGHER CLASS
If work min of 3 consecutive workdays, paid @ 5% differential or the minimum of the salary range of the higher classification.

COURT PAY/COURT CANCELLATION PAY
If in connection with EE's usual official duties, 3 hrs min @ OT, or 4 hrs min @ OT for those required to appear on normal day off or on graveyard shift.

SUPPORT SERVICES TRAINING OFFICER PAY
$90/pay period for full pay period while assigned.

BILINGUAL PAY
$60/pay period for both written & conversational. Must be certified by Department Head and approved by Admin Services Director, and used on the job.

$35/pay period for conversation level as certified by Department Head and approved by Admin Services Director.

TELEPHONE PAY
20 minutes and for each minute exceeding 20 minutes at OT rate.

CELL PHONE ALLOWANCE
Standard = $40/month (if authorized)
See Administrative Regulation 36 for details.

COMMERCIAL DRIVERS' LICENSE PAY
$35/pay period with valid CA Commercial Driver's License and valid DOT medical card.

OT COMP & COMP TIME OFF
OT for > 40 hrs/week or > 8 hrs/day in a reg scheduled day or hrs in excess of those normally scheduled & worked/day @ 1 ½ x reg. pay or Comp Time in lieu of OT for FLSA nonexempt. Accrued Comp Time in excess of 100 hours must be paid out.

TUITION REIMBURSEMENT
75% reimbursement for tuition & books
For undergraduate studies, $4,000 FY max; $16,000 lifetime max
For graduate studies, $5,000 FY max; $10,000 lifetime max

LICENSES & CERTIFICATIONS
100% reimbursement for required licenses and certifications

EMPLOYEE ASSISTANCE PROGRAM
Three (3) sessions per incident per family member. Unlimited telephonic consultations.

FLSA WORK PERIOD
168 hour pay period beginning Monday at 12:01 a.m., ending 7 days later on Sunday at 12:00 midnight. If an EE is not on this work week schedule, something must be in writing documenting EE's work week.

For WR Operator series : 168 hour period beginning Sunday at 12:00 midnight,
ending 7 days later on Saturday at 11:59 p.m.

PAY PERIODS
26 pay periods per year

Benefits listed are for regular full-time employees. Benefits are prorated for 30-hour and 20-hour employees.

ER = Employer
EE = Employee
FT = Full-Time
PT = Part-Time

Closing Date/Time: 3/7/2025 5:00 PM Pacific

Salary:

$6,244.02 - $7,532.83 Monthly
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