SENIOR CONTRACT ADMINISTRATOR
Houston Airport System Houston, Texas, United States
- Location: Houston, Texas, United States
- Categories: Purchasing and Warehouse
- Job Type: Full Time
- Posted: Feb 18, 2025
Job Description:
SENIOR CONTRACT ADMINISTRATOR
Description
POSITION OVERVIEWApplications will be accepted from: ALL PERSON INTERESTED
Division/ Section: HAS Infrastructure/ Program Controls
Workdays & Hours: Monday to Friday.
PURPOSE OF DIVISION
The purpose of the Infrastructure Division is to manage the whole life cycle (planning, design, construction,
commissioning, assessment of condition, modifying, replacing and decommissioning/disposal of physical and
infrastructure Houston Airport System (HAS) assets consistent with environmental regulations and best
management practices. In addition to the responsibilities related to physical assets, the Infrastructure Division
manages the HAS portfolio of assets and resources, with a focused goal to improve project delivery to all
Stakeholders. Overall, the Infrastructure Division’s mission is to maintain and extend the effective life cycle of
HAS’s physical assets and replace them when it is no longer financially feasible to extend the life of these assets,
or they no longer support required Airport mission requirements.
PURPOSE OF THE POSITION
A Senior Contract Administrator is responsible for managing all aspects of contracts, including preparing, revising,
negotiating, examining, and analyzing the documents. Performs professional work in monitoring and resolving
problems related to compliance with established contracts and agreements. Participates in the development
and fulfillment of department contract requirements.
"Must be able to pass a criminal background check, obtain and maintain federally mandated security clearances where required. Candidates must be able to obtain all security required badge access including Custom Border Patrol access within 6 months from the hire date."
The Senior Contract Administrative responsibilities of this position include, but are not limited to:
- Leadership and contract management, workflow management, mentoring and developing employees to ensure the team achieves organizational objectives.
- Identify opportunities for improvement in the contract administration process and execute ways to increase efficiency, accuracy, and risk management. Standardize contract templates and processes to improve uniformity and minimize errors.
- Works with finance group and other HAS departments to resolve problems regarding agreements.
- Works with operational personnel to ensure compliance with agreements.
- Coordinates with other HAS departments on issues related to processing contract documents.
- Research contract issues and prepares information relating to contracts, agreements and practices
drafts correspondence to various individuals relating to established agreements. - Prepares bids, processes specifications, tests and progress reports, and other exhibits that may be
required. - Ensures contract compliance adherence and all processes are in accordance with current policies and
regulations. - Uses analytical ability to obtain and interpret data and compiles complex reports in a logical manner in
order to select the correct action. Requires a thorough understanding of both theoretical and practical
aspects of contract management. - Reviews and ensures deliverables from contracts are received as required by contract.
- Creates and executes project work plans and revises as appropriate to meet operational requirements.
- Responds to complaints or inquiries from citizens, City officials or outside agencies; represents the
department at conferences and meetings. - Interfaces with departments and outside agencies or firms to discuss programs and projects.
- Develops, monitors, and compiles statistical information for reports and graphs.
- Creates and monitors budget forecasts for contract expenditures. Assists in budget preparation for
contracts.
The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make simple gross motor responses within large tolerances.
MINIMUM REQUIREMENTS
EDUCATIONAL REQUIREMENTS
Requires a Bachelor’s degree in Public Administration, Business Administration, Government, or closely related field.
EXPERIENCE REQUIREMENTS
Four years of contract compliance experience are required.
Professional experience related to the type of work to be performed may substitute for the education requirement on a year-for-year basis.
LICENSE REQUIREMENTS
Must have a valid Texas driver's license and comply with the City of Houston's policy on driving.
PREFERENCES
PREFERENCES
- Previous management role with strong leadership abilities and presentation skills.
- Takes initiative, confidence in decision-making, clear and transparent communication, conflict resolution skills, delegation skills, proactive approach, accountability, empathy and emotional intelligence.
- Thorough knowledge of SAP, OnBase, Excel, DocuSign, Smartsheet, CMMS and Word.
- Preference will be given to applicants holding CFCM or CPCM certifications (NCMA) or other certifications in a field closely related to this position.
GENERAL INFORMATION
SELECTION/SKILLS TESTS REQUIRED
The selection process will involve application review and/or interview. Department may administer skills assessment test.
SAFETY IMPACT POSITION - YES
This position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
Pay Grade 27
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov .
To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (281-233-1043). If you need login assistance or technical support call 855-524-5627. If you need special services or accommodations, call (281-233-1043). (TTY 7-1-1). Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit: https://www.youtube.com/watch?v=EDWLV_sJFoM .
EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:
- Medical
- Dental
- Vision
- Wellness
- Supplemental Insurance
- Life insurance
- Long-term disability
- Retirement pension
- 457 deferred compensation plan
- Employee Assistance Program
- 10 days of vacation each year
- 11 city holidays, plus one floating holiday
- Compensable Sick Leave
- Personal Leave
- Flexible schedules
- Hybrid-Telework for eligible positions
- Professional development opportunities
- Transportation/parking plan
- Section 125 pretax deductions
- Dependent Care Reimbursement Plan
- Paid Prenatal, Parental and Infant Wellness Leaves
- Healthcare Flexible Spending Account
Closing Date/Time: 2/23/2025 11:59 PM Central