TPWD - Staff Services Officer I

Job Description:

TPWD - Staff Services Officer I

Description

TPWD MISSION

To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.

PLEASE NOTE:

All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed.

Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete.

Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview.

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APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en


MILITARY OCCUPATIONAL SPECIALTY CODES:

Job Classification

Service

Military Specialty

Staff Services Officer I-V

Army

36B, 42A, 51C, 89A, 92A, 92Z, 36A, 42B, 42H, 51C, 70C, 70F, 92A, 420A, 920A, 920B

Staff Services Officer I-V

Navy

LS, LSS, PS, YN, YNS, 120X, 641X

Staff Services Officer I-V

Coast Guard

SK, YN, F&S, FIN10, PERS, SEI11, SEI15, WEPS

Staff Services Officer I-V

Marine Corps

0111, 0147, 0161, 0171, 0431, 0491, 3152, 4821, 8411, 8412, 0102, 0160, 0170, 0430, 2102, 4801, 4802, 4803, 4804, 4810, 6607, 8840, 8862

Staff Services Officer I-V

Air Force

2G0X1, 3F0X1, 3F1X1, 4A1X1, 8A200, 8U000, 16GX, 20C0, 30C0, 38FX, 60C0, 63AX, 63G0, 63S0

*More information on military occupational specialty codes can be found below:

https://www.onetonline.org/crosswalk/MOC/

https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf

MILITARY EMPLOYMENT PREFERENCE:

If you choose to claim military employment preference as outlined by the State of Texas, you must attach the required documentation referenced below at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/ .

Required forms that will need to be attached with application for Military Employment Preference:
Veteran- DD214 showing honorable discharge or Statement of Service (only for transitioning service members who have not reached their date of separation). Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active-duty military orders. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating.
Documentation must be attached to the application before military preference can be granted.


BENEFITS:

Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page.

HIRING CONTACT: Michael Rezsutek, (409) 736-2551 ext. 22

PHYSICAL WORK ADDRESS: JD Murphree Wildlife Management Area, 10 Parks and Wildlife Drive, Port Arthur, TX 77640

GENERAL DESCRIPTION:

This position requires that you develop a broad knowledge base and be able to recall or quickly retrieve that knowledge and apply it in an often-changing environment. It also requires that you develop an ability to get staff, who are not your direct reports, on the same page with regards to purchasing, reporting, and other administrative tasks to keep them compliant with department and state policies.

Under the direction of the Upper Coast Wetlands Ecosystem Project Leader , this position performs routine (journey-level) staff services work . Duties involve several staff services functions such as human resources, accounting, budgeting, purchasing, training, payroll, records management, and/or property management. Provides assistance to several positions such as directors, supervisors/managers, and/or staff related to various staff services functions. Prepares, edits and distributes correspondence, reports, forms and documents. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment.

NOTE: Current TPWD Staff Services Officers I, Tier 1-3, may apply for this position at their current classification title and at the established Wildlife Division salary rate.



ESSENTIAL JOB DUTIES:

% of Time

Essential Job Duties by Category

20%

Human Resource, Training and/or Payroll Duties:

In consultation with the Human Resources Division, prepares, edits, tracks, and distributes correspondence, reports, forms, projects, and documents. May coordinate and schedule training for agency employees. May coordinate and assist with developing job postings and screening applicants; and may interpret and answer policy and procedure questions on promotions, demotions, merit increases, transfers, and separation of employees. May process employee payroll changes, handle employee leave requests, and serve as leave coordinator. May assist with the preparation and maintenance of human resource activities which may include personnel files and Natural Resource Specialist (NRS-Biologist) and/or Fish and Wildlife Technician (FWT) promotion/progression through the career ladder. May process accident reports and other actions as needed. Handles meeting logistics plus mailing lists. May prepare and receive correspondence to/from local governments, state and federal agencies, consulting firms, and private citizens. May facilitate the routing of response letters and red/blue dot letters for the Executive Office.

25%

Purchasing, Accounting and/or Budgeting Duties:

May order merchandise, supplies, and equipment in accordance with state and agency requirements. May prepare and track all procurement requests in accordance with all state and agency requirements. May process purchase orders, coordinate and monitor expenditures, and maintain inventory. May assist with developing budgets. Makes procurement card purchases. Maintains accurate records and logs for purchases (including credit and procurement card and purchases) to comply with Purchasing and Auditor requirements. Advises and supports staff on proper interpretation and application of purchasing policies and regulations and the use of Procurement and Fuel Cards. Maintains assigned budget, expenditures, and tracks budget by accounting system, including Regular Operating Budget. Researches complex problems related to procurements and ensures that corrections are made in accordance with established procedures and on time. Assists other administrative support staff performing related duties.

25%

Travel, Records and/or Property Management Duties:

May coordinate and schedule travel for agency employees and serve as travel coordinator. May perform record retention work and coordinate with staff on disposal of records according to the agency retention schedule. May analyze internal processes and assist with recommending and implementing procedural or policy changes to improve operations. May maintain equipment, materials, and supplies. Assists with travel expense vouchers as needed. Enters data into various tracking databases to provide activity reports, maintain schedules, retrieve project information, and maintain both hard copy and electronic filing systems. Responsible for review of employee vehicle reports.

25%

Other Division Specific Job Duties:

Assists with the implementation and recordkeeping of the Region's safety program. Aids with answering multi-line phone system by routing incoming calls and taking messages. Prepares and disseminates information concerning Wildlife Division program and procedures. May assist with answering questions regarding public hunts and/or help organize public hunts.

5%

Marginal Job Duties:

Performs additional duties as assigned. Complies with Agency, Division and Department rules, regulations, and procedures.





Qualifications:

MINIMUM QUALIFICATIONS :

Education :

Graduation from High School or GED.

Experience :

Three years of experience performing administrative support duties.

Experience in performing several staff services functions such as administrative support, business administration, human resource administration, purchasing or budget preparation work.

Experience providing assistance to several positions such as directors, supervisors/managers, and/or staff related to various staff services functions.

Experience preparing, editing, and distributing correspondence, reports, forms or documents.

Licensure :

Applicant must possess or be able to obtain, within 30 days of employment, a valid state driver's license.

Must successfully complete the Texas Comptroller of Public Accounts Basic Texas Purchaser Course within six months of employment hire date if required by agency or divisional leadership.

NOTE : Retention of position contingent upon obtaining and maintaining required license and completion of required training.

PREFERRED QUALIFICATIONS :

Education :

Graduation from an accredited college or university with a Bachelor's degree in Business Administration, Human Resources, or closely related field.

Experience :

Experience in basic accounting and purchasing.

KNOWLEDGE, SKILLS, AND ABILITIES :

Knowledge fiscal control or budgeting techniques or practices.

Knowledge of administrative support work.

Knowledge of human resource administration.

Knowledge of purchasing methods and procedures.

Knowledge of business English, spelling, proofreading, grammatical rules, and formatting/editing documents.

Skill in coordinating activities.

Skill in the use of a computer and/or applicable software.

Skill in critical thinking.

Skill in using Microsoft Office Suite, Virtual meeting platforms (MS Teams, Zoom, Webex, etc) and/or Adobe products.

Skill in providing quality customer service in a courteous and professional manner.

Skill in working as a member of a team by establishing and maintaining effective working relationships with co-workers and work-related contacts and maintaining confidentiality.

Skill in managing several projects simultaneously, maintaining flexibility, and working with frequent interruptions and changing priorities to meet schedules and deadlines.

Ability to study or evaluate programs and propose recommendations.

Ability to communicate effectively.

Ability to understand department organizational structure, key individuals, and assigned roles and responsibilities.

Ability to interpret rules, regulations, policies, and procedures and provide guidance to others.

Ability to work efficiently, expeditiously, and in a dependable, organized, and productive manner with little or no supervision.

WORKING CONDITIONS :

Required to work 8 hours per day, 5 days per week.

May be required to work overtime, holidays, weekends, and hours other than regularly scheduled with supervisor approval.

May be required to operate a state vehicle.

Required to travel 5% with possible overnight stays.

Required to conform to dress and grooming standards, work rules and safety procedures.

Required to follow non-smoking policy in all state buildings and vehicles.

TPWD IS AN EQUAL OPPORTUNITY EMPLOYER

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Closing Date: Mar 12, 2025, 11:59:00 PM