LEGAL OFFICE ASSISTANT

Job Description:

LEGAL OFFICE ASSISTANT

Description

DESCRIPTION

This position will begin accepting online applications from February 27, 2025 until March 13, 2025 at 11:59 PM PDT.

The Long Beach City Attorney's Office is recruiting for a full-time, unclassified Legal Office Assistant position to provide administrative support to the Long Beach Civil Service Commission. The Civil Service Commission is responsible for hearing employee appeals of discipline and assisting in resolving employee complaints about the Civil Service Hiring Process.

EXAMPLES OF DUTIES

• Track and monitor requests for appeals of discipline and IDRs (Industrial Disability Retirements);
• Send Commission referred cases out to OAH (Office of Administrative Hearings) for adjudication;
• Coordinate/Schedule appeal hearings for the Commission;
• Schedule court reporter for the appeal hearing;
• Order transcripts from court reporter when needed;
• Take oaths at hearings;
• Log evidence exhibits received during hearings and maintain custody of them;
• Prepare hearing minutes for the Commission;
• Schedule Commission meetings/prepare agenda;
• Type, edit, compose and format routine correspondence, memos, and letters;
• Maintain files relative to assigned duties;
• Performs other related duties as necessary or requested.

REQUIREMENTS TO FILE

• High School Diploma, GED or equivalent certification;
• One year of full-time equivalent, progressively responsible experience in administrative clerical support work in an office setting.

SUCCESSFUL CANDIDATES WILL DEMONSTRATE:

• Good organizational skills, detail oriented, and able to work with speed and accuracy;
• Proficiency in the use of Microsoft Office Programs (Word, Excel, and Outlook);
• Excellent written, verbal, and interpersonal communication skills;
• Ability to use correct English grammar, punctuation, and spelling;
• Sound judgment and decision making in accordance with office policies and procedures;
• Excellent time management and ability to meet deadlines;
• Aptitude for proper task prioritization and ability to apply an appropriate level of urgency to tasks;
• Strong document management skills and ability to file alphabetically, numerically, and chronologically;
• Ability to work well independently and with a team;
• Ability to interact professionally and tactfully at all times;
• Ability to handle confidential matters;
• Ability to establish and maintain harmonious and effective working relationships;
• Good attendance, professional appearance and demeanor.

SPECIAL NOTE:

This is an "at-will" position. The appointed candidate will serve at the discretion of the City Attorney, and can be terminated at any time. In such an event, the candidate has no right to any appeal or grievance procedure under any rule or regulation of the City of Long Beach.

SELECTION PROCEDURE

This recruitment will close at 11:59 PM Pacific Time on Thursday, March 13, 2025. To be considered, please submit an online application, including a cover letter and resume , in PDF format. Applications that fail to include all necessary documents will be considered incomplete and will not be taken into consideration.

Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination prior to appointment. For questions regarding this recruitment, please email the Office of the City Attorney at cityattorney@longbeach.gov .

The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act .

The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please contact the Office of the City Attorney two (2)business days prior to the interview(s) at (562) 570-2200.

In support of the City's language Access Policy, bilingual skills (Spanish, Khmer and/ or Tagalog) are desirable for positions interacting with the public.

For technical support with your governmentjobs.com application, please contact (855) 524-5627.

Employer

City of Long Beach

Department

Law (UC)

Employee Benefits

The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include:

• Medical and Dental Insurance

• Life Insurance

• Retirement Plan (P.E.R.S.)

• Paid Vacation, Personal Holidays and Sick Leave

• Deferred Compensation

• Credit Union Membership

• Free Bus Transportation (Long Beach Transit)

• Flexible Spending Accounts

• Free Employee Parking
• Paid Parental Leave*
*Paid Parental Leave - after six (6) months of City employment; up to 30 calendar days (160 hours/192 hours for sworn platoon) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17).

Closing Date/Time: 3/13/2025 11:59 PM Pacific

Salary:

$22.01 - $30.10 Hourly