Assistant City Secretary

Job Description:

Assistant City Secretary

Description

Summary

The City of Waco has retained Mackenzie Eason & Associates to help recruit an Assistant City Secretary. This role is pivotal in providing comprehensive services to the Waco City Council, City Boards and Commissions, City Management, Employees, and Citizens. The City Secretary’s Office has six staff members, with the Assistant City Secretary directly managing three staff.

Visit the Mackenzie Eason & Associates website for more information and to apply for the position.

The Ideal Candidate
The next Assistant City Secretary will be a forward-thinking administrative professional with experience in municipal clerk duties who excels at guiding and inspiring staff while adeptly managing the complexities of overseeing 46 boards and commissions, including appointment tracking, minute-taking, and vacancy coordination.

This individual combines a keen eye for process improvement with a results-driven approach to problem-solving, ensuring compliance with relevant regulations and organizational policies. Drawing on strong communication and interpersonal skills, they foster a collaborative environment across City departments, community stakeholders, and public officials. In a rapidly growing city like Waco, the ideal candidate remains agile and open to innovation, integrating technology to streamline records management and administrative processes. Grounded in a deep commitment to public service, they model professionalism and transparency, uphold ethical standards, and maintain a steadfast dedication to accountability. By balancing attention to detail with strategic foresight, this leader will strengthen the City Secretary’s Office as a cornerstone of effective governance.

Minimum Qualifications
Required:

• Bachelor’s degree in Public Administration, Business Administration, Records Management, or a related field is preferred.
• Three (3) to five (5) years of increasingly responsible experience in municipal government, office administration, or records management, including supervisory or lead experience.
• An equivalent combination of education, training, and experience may be considered.

Licenses or Certifications:

• Certification as a Texas Registered Municipal Clerk (TRMC) or equivalent is required within 1 year (or willingness to obtain).
• Possession of a valid Texas driver’s license.

Position Overview:
Under the general direction of the City Secretary, the Assistant City Secretary supervises daily operations and staff of the City Secretary’s Office, ensuring that all functions are carried out in accordance with applicable laws, policies, and regulations. This position coordinates and oversees records management, public information requests, and various administrative functions. The Assistant City Secretary also represents the City Secretary’s Office in interactions with other City departments, elected officials, outside agencies, and the public. In the absence of the City Secretary, the Assistant City Secretary assumes responsibility for the effective operation of the office and ensures timely and accurate support to City leadership.

The City of Waco offers a complete benefits package for eligible employees including; health, dental, vision, Employee Assistance Program (EAP), Flexible Spending Accounts, life insurance, long term and short term disability, retirement, deferred compensation plans, holidays, vacation, sick leave, credit union and savings bonds.

To learn more about the benefits offered, visit our Benefits page.

Why Work For Waco:

• Meaningful and challenging work
• Make a difference and improve communities
• Competitive Salary and Benefits
  • Full Range of Benefits, including Health, Dental, Vision, Disability, and Life Insurance
  • Mandatory TMRS Retirement Plan with a 2:1 City Match
  • Education Assistance Program
  • Paid Parental Leave
  • Employee Assistance
  • Longevity Pay
  • And More!
• Chance to do work you are passionate about
• Desire to give back

Salary:

Depends on Qualifications