Arts Program Assistant (Arts Education & Outreach)

Job Description:

Arts Program Assistant (Arts Education & Outreach)

Description

THE POSITION

With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice.

The Arts Program Assistant within the Convention and Cultural Services Department is responsible for assisting with programs, projects, and grants that empower artists, culture bearers, creative businesses, and nonprofit organizations in Sacramento. This position will work closely with, and under the supervision of, the Grants and Programs Manager to support the grant management process, facilitate virtual webinars, coordinate peer panel reviews, and maintain the division’s data management systems. Additionally, this position will support the division’s social media presence, website updates, and off-site events related to grants and programs.
IDEAL CANDIDATE STATEMENT

The ideal candidate will provide excellent customer service and be comfortable meeting and interacting with artists, City staff, and the general public. The ideal candidate will be skilled in managing multiple project tasks, have strong organizational skills, and be able to learn and utilize data and grant management systems. Experience with design tools, social media platforms, and presentation software is a plus. A background or strong interest in one or more artistic disciplines is desired.
To assist in the development and coordination of Metro Arts Division programs (SMACD).

SUPERVISION RECEIVED AND EXERCISED

General Supervision is provided by higher Metro Arts Division staff. Responsibilities include indirect supervision of student interns and direct volunteers and consultants.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Depending upon assignment, duties may include but are not limited to:

• Assist in the development and coordination and implemntation of various programs for Metro Arts.
  
• Research and prepare reports and promotional materials such as press releases, brochures, annual reports newsletter etc.
  
• Graphic design and layout of newsletters using computer graphics software.
  
• Assist in the development and preparation for grant applications, technical assistance workshops, orientations and panel meetings.
  
• Respond to questions and requests from the public regarding Metro Arts Division programs.
  
• Prepare and maintain computerized database such as mailing lists, labels, and directories and project management tracking matrixes.
  
• Assist in preparing correspondence, minutes and materials for Metro Arts programs and meetings.
  
• Monitor contracts budgets, and payments with current grantees; conduct site visits as asssigned.
  
• Process and monitor invoices and vouchers for grantees and other payments.
  
• Develop and maintain photo and slide/digital registries and archives as required.
  
• Assist in teh development and implementation of outreach activities and technical assistance.
  
• Represent Program Coordinator and other staff at meetings, panels and community events as needed.
  
• Provide general clerical support.
  
• Oversee and/or supply graphic design as needed.
  
• Provide excellent customer service.
  
• Other related duties may also be performed; not all duties listed may necessarily be performed by each individual holding this classification.

QUALIFICATIONS

Knowledge of:

• Writing principles
  
• Research techniques, methods, and procedures
  
• Principles of Arts Administration
  
• Computer graphic design software
  
• English usage, spelling, grammar, and punctuation
  
• Office procedures, methods, and equipment
  
• Record keeping principles and procedures.
  
• Basic principles of organizational planning.
  
• Community outreach, marketing, and training principles.

Ability to:

• Assist in developing and implementing programs
  
• Work with a wide range of individuals and groups
  
• Effectively speak to diverse public audiences.
  
• Work effectively in the public sector
  
• Assist in training and community outreach
  
• Coordinate all administrative aspects of program area
  
• Communicate effectively orally and in writing
  
• Compile and analyze data
  
• Plan layout and graphic design for promotional materials using computer graphic software
  
• Comprehend and interpret program regulations and guidelines
  
• Operate office machines
  
• Establish and maintain cooperative relationships with those contacted in the course of work
  
• Be self-directed and able to manage multiple priorities

EXPERIENCE AND EDUCATION

A typical way to obtain the knowledge and abilities would be:

Experience:
Two years experience providing assistance in developing and coordinating programs, preferably involving performing or visual arts.

- AND -

Education:
Completion of 15 semester or comparable quarter units in any of the following areas: marketing, communications, public relations, art administration, community development or a related field.

- OR -

Experience:
One year of experience providing assistance in developing and coordinating programs, preferably involving performing or visual arts.

- AND -

Education:
An associate degree or completion of 60 semester or equivalent quarter units from an accredited college or university with a concentration in marketing, communications, public relations, art administration, community development or a related field.

- OR -

Education:
A Bachelor's degree from an accredited college or university with a major in marketing, communications, public relations, art administration, community development or a related field.

PROOF OF EDUCATION

Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment . Unofficial documents and/or copies are acceptable.

An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment.

PROBATIONARY PERIOD:

Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status.

THE SELECTION PROCEDURE

P lease note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently , including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox.

1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline ;

• Employment applications must be submitted online; paper applications will not be accepted.
  

• Employment applications will be considered incomplete and will be disqualified:
  

• If applicants do not list current and/or past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week ).
  

• If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section.
  

• Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment.
  

• Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position.
  

• If you’re requesting Veteran’s credit, a copy of your DD214 must be submitted online with your application or emailed to the Employment Office by the final filing deadline . Information regarding the use of Veteran’s credit can be found in the Civil Service Board rules under rule 4.9C.
  

• Applicants are responsible for attaching a copy of their DD214 to each position for which they apply.
  

2. Training and Experience Exam : (Weighted 100%) - The questions located at the end of the application are the Training and Experience (T&E) Exam. Responses to the T&E questions will be rated and scored. This exam will evaluate the relevance, level, and progression of a candidate's education, training and experience. The exam score will determine your ranking on the eligible list for this job. When completing the T&E questions, please note:

• Responses to the T&E questions must be submitted online; paper questionnaires will not be accepted.
  

• A resume will not substitute for the information required in the T&E questions.
  

3. Eligibility : Candidates who pass the Training and Experience Test will be placed on the eligible list. The hiring department may contact candidates for interview at any time during the life of the one-year list. Candidate’s eligibility expires one year from the date of notification of a passing score for the Arts Program Assistant examination.

4. Screening Committee : (Pass/Fail)- All candidates that pass the examination and are in one of the top three ranks will have their application forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department.

5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment.

QUESTIONS:
For questions concerning this job announcement and the application process:

• Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process.
  

• For technical support between 6 AM - 5 PM PT, contact Live Applicant Support at (855) 524-5627.
  

• Visit the City of Sacramento Human Resources Department website at https://www.cityofsacramento.gov/HR/employment ;
  

• Send an email to employment@cityofsacramento.org ; or
  

• Call the Human Resources Department at (916) 808-5726
  

Bilingual Pay
Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary.

Pension Reform Act
The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento.

Equal Opportunity Employer
The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Additional Information
Civil Service Rules: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/CivilServiceBoardRules62012.pdf

Union Contracts: https://www.cityofsacramento.gov/HR/labor-agreements.html

Salary Schedule: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/SalarySchedule.pdf

Closing Date/Time: 3/29/2025 11:59 PM Pacific

Salary:

$49,124.35 - $69,122.90 Annually