Accounts Payable Technician

Job Description:

Accounts Payable Technician

Description

Under direction of the Manager, Finance, processes District, Foundation and ASSC accounts payable transactions including payment of invoices to outside vendors and payment of expense reimbursements; maintains comprehensive and accurate financial records; and performs related work as assigned.

Need Help With Your Online Account?

• Use the online Help Guide or contact the NEOED Applicants Support Line at 855-524-5627 if you need assistance with your online applicant account.
• Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday.

If you have any questions about this position, please contact the Human Resources Department at hr@sierracollege.edu .

REPRESENTATIVE DUTIES - The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Prepares and processes payments of invoices for purchases made by the District, Foundation and the ASSC. Verifies three way match, (invoice, purchase order and merchandise received/services rendered) has occurred prior to payment of invoice.Coordinates with appropriate Purchasing Office staff members regarding merchandise returns, change orders, partial payment authorization requests and cancellation of purchase orders; assists with issues related to damaged goods, returns, and incorrect invoicing.Notifies appropriate District staff of non-sufficient budget funds and requests budget transfers and follows up to ensure timely payments of invoices.Processes weekly check run using the campus ERP system (currently Banner Finance module) and the Intelecheck interface for printing of checks. Prints check register and payments by vendor reports, transmits reports to the Placer County Treasury.Maintains utilities schedules and monitors to ensure all monthly invoices are paid timely and coded to correct account coding.Prepares journal entries for reclassification of expense.Reviews employee expense reimbursements for proper standard mileage usage, applies current IRS standard mileage rate, receipts, proof of payment and account coding.Prepare prepaid expense journal entry for all service invoices/contracts that occur in multiple fiscal years.Reviews monthly outstanding checks list provided by Placer County Treasury. Contacts vendor sand requests that checks be deposited. Researches lost checks, processes affidavits from vendors and reissues checks.Verifies credit memos are received for merchandise returned or invoicing errors. Verifies refunds received if appropriate and correct account coding.Reviews vendor statements to ensure all invoices listed are paid. If not, requests invoice from vendor and processes for payment. If paid, contacts vendor to resolve discrepancy and reconcile.Prepares annual 1099MISC reporting to vendors as required by IRS regulations for the District, Foundation and ASSC. Transmits the electronic 1099MISC and 1096 file to the IRS.Maintains files of paid invoices and warrant registers.Requests updates to vendor profile as necessary with Purchasing Coordinator.Communicates with vendors and responds to inquiries.Assists and provides information and documentation to auditors; prepares support schedules.Prepares monthly Employment Development Department report of independent contractors paid by the District, Foundation and ASSC.Monitors and pays, monthly service vendors and maintenance agreements; maintains tickler files for monthly payments, rents and leases.Verifies that the correct sales tax rate is charged on all invoices. If out of state vendor and no California sales tax is charged, accrues sales tax on the invoice.Tracks receipt of monthly District Cal Cards; follows up on statements not received by due date; enters all charges into spreadsheet and prepares monthly journal entry; notifies cardholders to process budget transfers as necessary to post/complete monthly Cal Card journal entry. Reviews statements for proper receipts, business purpose and approvals.21. Prepare and reconcile monthly warrant report and submits for inclusion in Board of Trustees meeting agenda.Participates in a variety of year end closing procedures; assists with accruing expenses and adjusting accounts payable balance.Assists with closing POs throughout the year.Send monthly open purchase order report by requisitioner for their review and closure.Provides general assistance, information and answers questions regarding accounts payable procedures to District staff.Maintains current knowledge of current state and federal laws and regulations pertaining to area of responsibility.Participates in testing ERP System, (currently Banner and Intellicheck), a accounts payable module, as needed for periodic upgrades and patches.Operates office equipment including computer equipment, calculator, copier/scanner and facsimile machine, check folder and check printer; utilizes various computer applications and software packages.May train and provide work direction to assigned student workers and temporary help as assigned.Performs related duties as required.

Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

• Education/Training: Equivalent to the completion of the twelfth grade supplemented by specialized training in finance, accounting or a related field.
• Experience: Two years of increasingly responsible technical accounting experience.

QUALIFICATIONS - The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:

• Basic accounting principles.
• Accounts payable processes.
• Methods and techniques of financial record keeping.
• Principles and practices of financial report preparation Automated accounting systems and relational databases.
• Sufficient business math skills to perform algebraic and statistical computations.
• Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
• English usage, spelling, grammar, and punctuation.

Ability to:

• Process District accounts payable transactions following established guidelines.
• Prepare journal entries.
• Understand and apply accounts payable procedures.
• Learn and apply current sales tax,and use tax, and IRS rules and regulations related to Accounts Payable.
• Learn and understand various vendor accounting procedures and reporting requirements.
• Maintain accurate and complete financial records, spreadsheets and audit trails.
• Perform arithmetic/mathematical computations of average to above average difficulty.
• Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
• Type accurately at a rate sufficient to maintain office production.
• Plan, organize and prioritize work to meet changing deadlines.
• Work cooperatively with other departments, divisions and outside agencies.
• Communicate the staff and general public with courtesy and tact.
• Maintain confidentiality of information.
• Understand and follow oral and written instructions.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT - The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

• Environment: Work is performed primarily in a standard office setting.
• Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally walk, stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
• Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment.
• Hearing: Hear in the normal audio range with or without correction.

WHY SIERRA?

• One of Aspen Institute’s Top 150 Community Colleges in the nation
• The Accrediting Commission recognized Sierra “for its exemplary practice of providing personnel with opportunities for continued professional development in order to meet its mission.” This includes providing students and employees with a robust set of programs, events, and conferences related to equity-mindedness and supporting the success of our students, etc.
• Public Employee’s Retirement System (PERS)
• 18 paid holidays (including extended time off during the winter break)
• 12 accrued paid vacation days per year (vacation accrual increases over time)
• Competitive benefits package
• Flexible work schedules may be available
• Currently during summers, some employee groups participate in 4x10 schedules
• Qualifying Employer for Public Service Loan Forgiveness (in most cases)

Sierra College is a Community College located near Sacramento, California where a heavy emphasis is placed on academic excellence and student success. Since its founding in 1936, Sierra College has focused on quality instruction and meeting the evolving needs of the students and communities that it serves. The Sierra Community College District covers more than 3,200 square miles and serves the Northern California foothill counties of Placer and Nevada, as well as parts of El Dorado and Sacramento. We serve over 17,000 students throughout the region in both on-ground and online courses, including students at our main Rocklin Campus as well as at two centers located in Grass Valley and Tahoe/Truckee. Our District prides itself on academic excellence.

Sierra College has a strong commitment to the achievement of equity and inclusion among its faculty, staff, and students and values the rich, diverse backgrounds that make up the campus community. A strong candidate for this position must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds. This includes persons with disabilities, various gender identities and sexual orientations, as well as individuals from historically underrepresented communities and other groups. Our District is committed to providing strategies for success and proactive student-centered practices and policies focused on eliminating equity gaps to ensure the District provides an inclusive educational and employment environment focused on strategies for success and equitable outcomes for all.

As an institution, Sierra College is committed to eliminating the equity gap in all student populations with dynamic, learner-centered practices and policies that fully engage the college community. The ideal candidate will share the College’s commitment to helping its racially and socioeconomically diverse students succeed in their degree and career objectives. Currently, Sierra College enrolls 17,800 students per term, where approximately: 23% of Sierra College’s students are Latin(o)(a)(x)(e), 3% are African-American/Black, 2% are Filipino, 6% are Asian, 1% are American Indian/Alaskan Native, 8% are Multiethnic and 55% are White.

The successful candidate will join a College dedicated to the use of culturally responsive strategies and methods that meet the varying needs of our students, faculty, staff, and surrounding community. Sierra College demonstrates its commitment to equity by supporting ongoing professional development for students, faculty, and staff. These opportunities include trainings and workshops on equity and inclusion, active Academic Senate standing committees concerned with student success and equity, a Presidential Equity Advisory Committee (PEAC), culturally responsive student engagement centers, support for our undocumented and AB540 students, campus-wide equity summits, a robust set of programs, events, and conferences related to equity-mindedness and supporting the success of our diverse students.

Need Help With Your Online Account?

• Use the online Help Guide or contact the NEOED Applicants Support Line at 855-524-5627 if you need assistance with your online applicant account.
• Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday.

If you have any questions about this position, please contact the Human Resources Department at hr@sierracollege.edu .

Helpful Tip:

Please note that as described above a strong candidate for this position must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds; and therefore, hiring committees assess candidates for these knowledge, skills, and abilities.

Applicants may want to consider incorporating culturally-inclusive/equity-minded strategies practiced and/or evidence of the responsiveness to and understanding of the racial, socioeconomic, and cultural diversity of community college student populations throughout their application materials (including application and documents uploaded, if any).

Please see the Sierra College website for additional helpful tips and tools for prospective applicants .

Travel expenses may be partially reimbursed for candidates traveling beyond a 150 mile radius for second round interviews. All other travel expenses will be borne by the candidate (if in person interviews).

Terms and Conditions of Employment:

Other terms and conditions of employment are specified in the applicable collective bargaining agreements on file in the District Human Resources Department. Position description of record on file in the Human Resources Department.

*Sierra Community College District currently operates campuses in Rocklin, Truckee and Grass Valley. In its management of a multi-campus environment, the District reserves right of assignment including the right to change assignment locations and shift assignments based on District need. Although this position may currently reside at the Rocklin campus, the assignment location may be subject to change as needed. Additionally, the district reserves the right to cancel, revise or re-announce this position as well as any and all positions at any time.

EEO / TITLE IX EMPLOYER

Sierra College is an equal employment opportunity employer committed to nondiscrimination and the achievement of diversity and equity among its faculty, staff, and students.

Persons with inquiries about the application of Title IX and/or EEO may contact the Director of Diversity, EEO & Title IX (Title IX Coordinator) at the address below, at (916) 660-7006 or via email at EEOT9@sierracollege.edu .

Persons with questions regarding reasonable accommodation of physical and other disabilities should contact the Sierra College Human Resources Department at (916) 660-7105.

If you have limitations hearing or speaking, the State of California offers a specially-trained Communications Assistant (CA) that can relay telephone conversations for all of your calls. Dial 711 to reach the California Relay Service (CRS). Dialing 711 is for everyone, not just those who have difficulty hearing on a standard phone. If you prefer having your calls immediately answered in your mode of communication, dial one of the toll-free modality and language-specific numbers below. The call will be routed to the CRS provider.

TTY/VCO/HCO to Voice

English 1-800-735-2929

Spanish 1-800-855-3000

Voice to TTY/VCO/HCO

English 1-800-735-2922

Spanish 1-800-855-3000

From or to Speech-to- Speech

English & Spanish 1-800-854-7784

Closing Date/Time: Mon, 07 Apr 2025

Salary:

25.33 - Hourly