Sr. Administrative Assistant

Job Description:

Sr. Administrative Assistant

Description

Pay Range: $54,879 - $71,343 annual compensation

Job Posting Closing on: Monday, April 7, 2025

Workdays & Hours: Monday - Friday 8am - 5pm; Some evening/weekend work required. This is an onsite full-time onsite position.

Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities, and much more.

The City of Fort Worth is one of the fastest-growing large cities in the U.S., home to nearly 1,000,000 residents. Our employees are dedicated to serving this vibrant community, guided by our values of exceptional customer experience, mutual respect, embracing diversity, continuous improvement, ethical behavior, and accountability.

The FWLab, launched in February 2023, is an innovative initiative designed to enhance Fort Worth’s organizational values and improve government services. By building capacity to explore, analyze, and learn from municipal data, the FWLab supports our vision to be “the most livable and best-managed city in the country.” We’re seeking a skilled and motivated Senior Administrative Assistant to join our small but dynamic FWLab Administration team. This role is a unique opportunity for an organizational leader to step in, assess existing processes, and create a streamlined infrastructure that enhances efficiency and clarity across our operations.

This position offers robust opportunities for skill development: begin with a 6-month probationary period mastering foundational tasks, then expand your expertise in budget management, HR coordination, and staff development over time. If you’re highly organized, proactive, and excited to build systems while creating impactful events-like staff appreciation days or strategic workshops-we want you to shape our team’s success! Enjoy a supportive environment, competitive salary, comprehensive benefits, and the chance to grow your skills through process improvement and event execution, all within one of Texas’s most thriving cities.

Minimum Qualifications:

• Bachelor’s degree in business administration, HR, or related field.
• Three (3) years of administrative experience.
• One (1) year in a supervisory or lead capacity.
• Valid Texas Driver’s License

Preferred Qualifications:

• Proficient in Microsoft Office and advanced systems (e.g., Excel, Power BI).
• Strong organization, time management, and interpersonal skills.
• Ability to research, present, and solve problems effectively, event planning and process improvement experience a plus.

The Sr. Administrative Assistant job responsibilities include:

• HR & Payroll: Lead the charge in recruitment and onboarding, ensuring a seamless experience for new hires with tours, introductions, and payroll training. Oversee bi-weekly payroll corrections for accuracy and compliance, while meticulously tracking FMLA and Workers’ Compensation claims to support our team’s well-being.
• Office & Records: Keep our office running smoothly by managing supplies and setting up welcoming workspaces for new team members. As the lead Medical Records Custodian, maintain confidential, accurate records with a keen eye for detail and adherence to regulations.
• Budget & Purchasing: Take ownership of the Administration division budget, developing and presenting financial plans to leadership while recommending adjustments to meet goals. Handle day-to-day purchasing, P-card reconciliations, and purchase orders to keep resources flowing efficiently.
• Programs & Training: Coordinate critical programs like our internship initiative, driving their success from planning to evaluation. Facilitate engaging training and team-building sessions, using your research and presentation skills to foster staff growth and collaboration.
• Event Planning & Execution: Play a pivotal role in designing and delivering department and organization-wide events, such as staff appreciation days, SteerCo meetings, budget events, or FWStat sessions. Create event concepts, manage logistics (e.g., space setup, materials), and execute memorable experiences that strengthen team morale and align with strategic goals.
• Support & Systems: Provide coaching to managers on performance issues, recommending measures to boost accountability. Master tools like Questica, Power BI, and advanced Excel to streamline processes, all while delivering exceptional customer service to internal and external stakeholders.

Conditions of Employment

The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.

The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.

Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.