Supervisor - Expanded Learning Programs

Job Description:

Supervisor - Expanded Learning Programs

Description

Under the direction of the Director of Expanded Learning Programs, the Supervisor - Expanded Learning Programs leads the planning, organization, and execution of the Expanded Learning programs within the Madera Unified School District. This position ensures that programs align with the district's goals for student achievement and development, providing high-quality, enriching experiences for students beyond the regular school day during the After School Program, Winter Intersession, Summer Enrichment, and assigned Expanded Learning programs. The Supervisor -

Expanded

Learning Programs ensures full compliance with District, State, and Federal laws, policies, and regulations while fostering strong partnerships with community providers and encouraging active parent involvement. This position provides ongoing monitoring, assessment, and evaluation of program effectiveness, making adjustments as needed to maximize student success. The Supervisor - Expanded Learning Programs collaborates closely with site coordinators, school staff, district departments, and community partners to develop programs that support academic achievement, social-emotional learning, and student engagement.

The following alphabetical list of functions, duties, and tasks is typical for this classification.

Incumbents may not perform all of the listed duties and/or may be required to perform other closely related or department-specific functions, duties, and tasks from those set forth below to address business needs and changing business practices.

• Assists in developing and managing program budgets, ensuring resources are allocated effectively.
• Attends and participates in assigned meetings, committees, conferences, in-services, and special events.
• Collaborates with staff and community partners to ensure timely promotion of programs while responding to inquiries and feedback from parents and the public through social media channels.
• Collects and analyzes program data to evaluate effectiveness, track student progress, and identify areas for improvement.
• Conducts regular site visits to monitor program quality and provide feedback to staff.
• Coordinates and directs employee assignments and reviews work to ensure compliance with established plans, strategies, standards, requirements, and procedures as needed.
• Creates engaging website and social media content, including announcements, updates, and event highlights, to increase awareness and participation.
• Designs and implements after-school and Expanded Learning programs that align with district goals, state guidelines, and student needs.
• Develops schedules, curriculum, and activities that provide academic support, enrichment opportunities, and social-emotional learning.
• Ensures compliance with grant requirements and provides documentation for funding purposes; prepares MUSD, federal, and state reports as assigned and required.
• Ensures that programs meet or exceed quality standards and are aligned with the California Department of Education's Expanded Learning Quality Standards.
• Maintains and manages social media accounts to promote Expanded Learning Programs across various platforms.
• Maintains open lines of communication with parents, providing program updates and schedules and addressing concerns.
• Monitors expenditures and ensures compliance with district and grant regulations.
• Prepares reports for district administrators and external stakeholders on program outcomes, attendance, and student performance.
• Provides training and professional development opportunities for staff to enhance their ability to deliver high-quality instruction and support to students.
• Serves as a liaison between district administrators, school sites, and external partners to ensure effective communication and collaboration and as a technical resource concerning assigned programs, functions, or instructional areas.

• Supervises and supports Expanded Learning site coordinators, instructional aides, and program staff, ensuring proper implementation of program goals.
  
  
• Works closely with site coordinators, school staff, parents, and community organizations to promote student participation and engagement.

• Performs other related duties as assigned for ensuring the efficient and effective functioning of the work unit and the District, including various mandatory District training.

KNOWLEDGE, SKILLS, AND ABILITIES

(At the time of application)

Knowledge of:

• State and Federal laws, regulations, and codes applicable to Expanded Learning
• Working as an Expanded Learning/After School program site lead or program facilitator.
• Group leadership and facilitation skills
• District organization, operations, policies, and procedures
• Leadership skills in facilitating group processes
• Oral and written communication skills
• Maintaining and inventorying supplies for After School and expanded learning programs.
• Social, emotional, and educational issues related to children, adolescents, and various ethnic and cultural group
• Strong and effective oral and written communication skills
• Interpersonal skills using tact, patience, and courtesy
• Analytical and problem-solving abilities
• Assessment and evaluation instruments, their appropriate implementation, and the ability to interpret and present data from a variety of sources

Skills and Abilities to:

• Operates a variety of office equipment, including but not limited to a computer, and assigned software applications and systems
• Organize work projects; establish priorities and timelines for project management and report preparation
• Communicate, understand, and follow both oral and written directions
• Interpret, comprehend, apply, and explain rules, regulations, policies, and procedures
• Analyze situations accurately and adopt an effective course of action
• Plan and organize work to meet schedules and timelines
• Work independently with little direction and many interruptions
• Maintains a safe work environment
• Demonstrate loyalty and high ethical standards
• Negotiate skillfully under challenging situations and create solutions to promote compromise
• Think outside the box and develop new methods or solutions to inspire others to reach a common goal
• Communicate using patience and courtesy in a manner that reflects positively on the organization
• Actively participate in meeting District goals and outcomes
• Apply integrity and trust in all situations
• Contribute to planning for future needs of the District in Expanded Learning education areas
• Contribute to the successful fulfillment of the District's Mission and Vision
• Work cooperatively and collaboratively with others
• Learn and appropriately apply District policies and procedures
• Maintain appropriate confidentiality about the status of students, staff, schools, and district activities
• Integrate technology (i.e., Google Docs, Excel, Presentation, etc.) with students, teachers, parents, and community members

RESPONSIBILITY:

Responsibilities include working independently under broad organizational guidelines to achieve unit objectives; managing Expanded Learning staff members; following standardized practices and/or methods; providing information and/or advising others; and operating within a defined budget. Utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to affect the organization's services.

JOB QUALIFICATIONS / REQUIREMENTS:

(At the time of application and in addition to the Knowledge, Skills, and Abilities listed above.)

EDUCATION REQUIRED:

Associate's degree from an accredited college or university or completing at least 60 applicable semester- units of coursework from an accredited college or university.

EXPERIENCE REQUIRED:

Three (03) years of experience

with increasing responsibility working in Expanded Learning or after-school programs, site/district educational programs, youth recreational programs, or equivalent.

LICENSE(S) REQUIRED:

• Valid, current California Driver's License to travel among District sites to provide services.

CERTIFICATIONS AND TESTING REQUIRED:

• Pass the District's applicable proficiency exam for the job class with a satisfactory score
• After an offer of employment, obtain:
• Criminal Justice and FBI Fingerprint Clearance
• Negative TB test result plus periodic post-employment retest as required (currently every four years)

SALARY SCHEDULE:

Classified Supervisory Range: 9

Work Calendar: 261 Days

Materials Required:

1. Completed application

2. Resume

3. Two (2) signed letters of reference - dated within the last two years

4. A copy of official college transcripts or a copy of the degree earned.

*PC RULES 5.2.1.2 -5.2.1.2 - In-house employees will have first consideration for the position. If less than three rankings qualify for the position, the Personnel Commission will move to outside candidates.

The examination process will include screening to ensure applications are complete and meet all minimum qualifications. No additional information will be accepted from applicants once the application has been submitted. Only the most qualified applicants who pass the minimum qualifications review will be invited to the examination process.

The examination process will include a written exercise (weighted at 40%) - Tentative date- Thursday, April 17, 2025, and an oral qualification appraisal interview (weighted at 60%) - Tentative date - Wednesday, April 23, 2025. Those applicants achieving a total minimum passing score of 70% on each examination will be placed on the eligibility list and the top three (3) ranks will be forwarded to the hiring authority for final interview and selection.

The Eligibility List is valid for one (1) year from the certified date.

PASSING THE ASSESSMENTS AND BEING PLACED ON THE ELIGIBILITY LIST DOES NOT GUARANTEE AN OFFER OF EMPLOYMENT.

To move forward in the selection process, you must complete an online application through this website. Resumes may be uploaded but cannot be used in place of a completed application.

The examination process/examination date is subject to change as needs dictate. All communication regarding this process will be emailed to the address listed on your application.

SUBMISSION OF APPLICATION: ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS.

When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information of your supervisors. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications.

All required documents must be submitted by the applicant. Personnel Commission staff will not upload your documents for you.

If you have any questions regarding the recruitment process please get in touch with PC Specialist - Lead, Mary Siegl at (559) 675-4500 Ext 295 or email marysiegl@maderausd.org

ACCOMMODATIONS: Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Madera Unified School District Personnel Commission Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process.

The Governing Board desires to provide a positive work environment where employees and job applicants are assured of equal access and opportunities and are free from harassment in accordance with the law. The Board prohibits district employees from discriminating against or harassing any other district employees and job applicants on the basis of the person's actual or perceived race, religious creed, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, gender identity, gender expression, sex, or sexual orientation. The following person is designated as the Title IX Coordinator.

Prince Marshall

Executive Director of Student and Family Support Services

1820 Howard Road

Madera, CA 93637

559-416-5826

Closing Date/Time: Wed, 09 Apr 2025

Salary:

72996 - 92937 Yearly