ADMINISTRATIVE MANAGER 13, ISD / Emergency Appointment Fire

Job Description:

ADMINISTRATIVE MANAGER 13, ISD / Emergency Appointment Fire

Description

Position/Program Information

TYPE OF RECRUITMENT OPEN COMPETITIVE - EMERGENCY

APPLICATION FILING PERIOD:
Applications will be accepted from Friday, March 28, 2025, at 7:00 a.m. (PT) until the needs of the service are met and is subject to closure without prior notice.

EXAM NUMBER

W1082T-FR

The LA County Board of Supervisors has unanimously ratified a Proclamation of Local Emergency in response to the windstorms and wildfires , including the Palisades and Eaton Fires, that have devastated communities across the County. We are looking for qualified and passionate individuals to assist the County in mobilizing resources and support needed to help our residents recover and rebuild. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you.
Internal Services Department is seeking qualified candidates to fill emergency Administrative Manager 13, ISD vacancies related to this unprecedented natural disaster.

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%.

Those who successfully pass the assessment will be considered for permanent appointment to Administrative Manager 13, ISD.

The Opportunity

Positions allocable to this class typically report to a General Manager or a Deputy General Manager and are distinguished by their responsibility for directing operations in a variety of services, such as: administration and finance, environmental and sustainability, operations, information technology, and purchasing and contracting services.

Incumbents in this class must exercise a high degree of leadership skills, as well as a broad range of management skills and abilities, including communication, organizational design and development, strategic planning and data analytics, budgeting, personnel management, and internal and external stakeholder development and engagement. They must also exercise knowledge of the Department’s programs, policies and procedures, and federal and statutory requirements applicable to their line of business in order to effectively coordinate the activities of their division with those of others in the Department and central agencies.

These positions differ from those belonging to the lower-level Administrative Manager XII, ISD class in that positions within the latter class are responsible for assisting higher level management in directing a subordinate division or specialized area, while positions within the Administrative Manager XIII, ISD class are responsible for a division and contributes to shaping the direction and operations of the Division, Service and Department.

Essential Job Functions

• Develops and implements Public Private Partnership strategy to enable the County to implement our Sustainability Plan as well as develop new strategies for energy resiliency not only at County operations but also in our broader community.
  
• Supports the County in guiding the rebuild of the region’s energy infrastructure in the wake of disasters and help the plan for greater resiliency against future disasters.
  
• Directs and coordinates the work of subordinate managers, professional and support staff involved in energy management and capital planning.
  
• Monitors, administers, prepares and supervises the preparation of the annual ISD Utilities Budget for the Energy Management Division, including amendments to the budget, performance planning and reporting.
  
• Formulates long-range plans and development; administrates a comprehensive energy, utilities and environmental plan for Los Angeles County.
  
• Provides direction for submittal of proposals and review of comprehensive plans developed for receipt of competitively awarded federal grants to implement energy efficiency programs.
  
• Provides supervision of county-wide programs and projects concerned with energy resource management, alternate and renewable energy, and energy efficiency.
  
• Provides direction and review of funds received and dispersed to ensure proper allocation and expenditure of funds, alignment with budget and program compliance with funding source requirements.
  
• Develops and implements policies and procedures to ensure program compliance with federal and state laws and regulations; provides review of monitored performance of contractors.
  
• Assists in planning and developing strategic plans and goals, management concepts, objectives, policies, projects and systems to carry out the work of the department.
  
• Acts for the Service General Manager in their absence.
  

Requirements

Option 1:

Three years of experience managing an organization of multiple units including directing the budget, personnel, fiscal, program management, and other administrative functions.

Option 2:

A Bachelor’s degree* from an accredited college or university in Business Administration, Public Administration, or a closely related field -AND- two years of experience managing an organization of multiple units including directing the budget, personnel, fiscal, program management, and other administrative functions.
You MUST meet the above requirement(s) in order to be appointed to fill any vacancies related to this recruitment.

You must POSSESS and CLEARLY express detailed years of experience performing relevant duties related to the requirements above and within your online job application and supplemental questionnaire.

LICENSE:

A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL EXPECTATION:

2 - Light. This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

DESIRABLE QUALIFICATIONS:

• A Bachelor's Degree* or higher from an accredited college or university in Environmental Science, Sustainability, Resource Conservation, Environmental Engineering, or closely related field.
• Demonstrated experience in an organization working on responsible for the development and implementation of at least two energy, environmental and/or other climate projects or programs** on (1) behalf of constituents of a large public agency,*** (2) a large corporate or public agency organization,**** or (3) a company providing these programs on behalf of constituents of a large public agency,*** a large corporate or public agency organization,**** including directing the budget, personnel, fiscal and other administrative functions.
• Demonstrated experience in at least one of the following: 1) successfully applied for and managed state or federal grant(s) in energy efficiency, renewable energy, or clean transportation valued at least $100 million; or 2) managed the execution of projects in energy efficiency, renewable energy, or clean transportation valued at least $100 million; or 3) developed and entered into Public Private Partnerships to finance a portfolio of energy projects valued at least $100 million with documented energy, fuel, and emissions savings.
• Demonstrated working experience with state and/or federal regulatory agencies.
• Energy savings program awards for innovation and energy avoidance programs and projects.
• Thorough knowledge of external Federal guidelines/procedures for grants and contracts.
• Demonstrated analytical and persuasive writing skills experience as well as superior editing skills including ability to convey complex information in a clear manner to diverse audience.
• Strong administrative skills and self motivated with the ability to set priorities and manage multiple tasks under minimal supervision in an effective and efficient manner.
• Ability to work under pressure and respond to deadlines without sacrificing quality.
• Ability to thrive in a mission driven environment.
• Excellent oral and written communication skills, including strong public speaking skills.
• Demonstrated experience working effectively with policy makers.
• Demonstrated strategic planning and project management skills
• Excellent customer service and interpersonal skills.

SPECIAL REQUIREMENT INFORMATION:

*Accredited institutions are those listed in the publications of regional, national or international accrediting agencies that are accepted by the Department of Human Resources. Publications such as American Universities and Colleges and International Handbook of Universities are acceptable references. Also acceptable, if appropriate, are degrees that have been evaluated and deemed to be equivalent to degrees from United States accredited institutions by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc. (AICE). In order to receive credit for any type of college or university degree, such as a Bachelor's Degree or higher, you must attach a legible copy of the official diploma, official transcripts, or official letter from the accredited institution, which shows the date the degree was awarded, with the Registrar's signature and school seal, to the application at the time of filing, or email to MNavarro2@isd.lacounty.gov within five (5) days from application submission. We do not accept password-protected documents. Ensure documents are unlocked before attaching to your application or sending to the exam analyst.

**Energy, Environmental, or Climate projects or programs must include:

• Greenhouse Gas inventory and reduction
• Energy Saving Agreements or Energy Saving Performance Contracts
• Transportation electrification
• Solar, battery storage, and microgrid technologies
• Green building certification program

***Large Public agency is defined as having a minimum population of 75,000 constituents.

****Large corporate or public agency organizations are defined as having a minimum of 1,000 employees.

Additional Information

Our Assessment Process:
Before the end of your initial work assignment, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment.

Special Information:
Appointees will be required to work a Monday through Friday 5/40 work schedule.

How to Apply:
Applications must be filed online only and will be reviewed for interview consideration on an ongoing basis. If you have not been contacted within 60 days and the recruitment remains open or reopens for filing, we encourage you to submit a new application. This will allow you to reaffirm your interest and update any relevant information.

Plan to submit your online application well in advance of the deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

Note: All notifications will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add MNavarro2@isd.lacounty.gov, info@governmentjobs.com, and noreply@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.

Applicants have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County.

Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices.

Please make sure you put in the time and effort when filling out your application and supplemental questions completely. The acceptance of your application depends on whether you have clearly shown that you meet the Minimum Requirements as listed on this bulletin. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected.

Please note that all information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing verbiage from Class Specification and Minimum Requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application and you may be disqualified.

Computer and Internet Access at Public Libraries:
For Candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

Have questions about anything listed above?

Contact us:
Exam Number: W1082T-FR
Department Contact Name: Mark Navarro
Department Contact Phone: (323) 643-2721
Department Contact Email: MNavarro2@isd.lacounty.gov
California Relay Services Phone: (800) 735-2922
ADA Coordinator Phone: (323) 881-3932
Teletype Phone: (800) 899-4099 [Alternate Teletype Phone: (800) 897-0077]

For detailed information, please click here

Closing Date/Time: Continuous

Salary:

$152,555.76 - $237,254.88 Annually