MANAGER - ENGINEERING HARBOR

Job Description:

MANAGER - ENGINEERING HARBOR

Description

DESCRIPTION

THE PORT OF LONG BEACH IS SEEKING FOUR (4) MANAGERS OF ENGINEERING

(This is an at-will position)

Salary Range: $157,127- $219,979

ABOUT US

The Port of Long Beach, one of the world's busiest seaports, is an international gateway for the reliable, efficient, and sustainable movement of goods and is a leader in environmental stewardship. Credited with moving approximately $200 billion in trade, the Port serves as a critical hub for international commerce and is a major transportation center. East Asian trade accounts for the bulk of Long Beach shipments. Port-related international trade has a wide-ranging economic impact, supporting millions of jobs that benefit the region and the country.

THE TEAMS

The Engineering Services Bureau comprises six key divisions, including Engineering Design, Program Management, Construction Management, Project Controls, Survey, and Maintenance. Within this structure, the Engineering Design and Program Management Divisions are responsible for the following:

• The Engineering Design Division (EDD) is responsible for the delivery of quality engineering design services for the Port’s infrastructure and assets through collaboration, innovative technology, and setting the standards of excellence for now and into the future. EDD provides design management services, including preparation of preliminary engineering/feasibility studies, engineering analysis, basis of design, detailed designs, plans, specifications, and engineer’s estimates. EDD provides support services during bidding, construction, and project close-out. EDD develops and updates standards and design criteria for wharf, traffic control and operations, rail, shore-to-ship power, electrical, terminal development, pavement, public works infrastructure, and dredging.

• The Program Management Division has the high calling of managing what is consistently one of the most extensive capital programs of any port in the nation. The work of the division includes short- and long-range planning and studies to define and program infrastructure needs both internally and with trade-related stakeholders and other agencies; the management of both individual projects and large-scale programs from beginning to end; advocacy for authorizations, legislation, and funding with state and federal partners; and managing the Engineering Services Bureau’s continuous improvement processes related to project/program delivery.

Together, the Engineering Design and Program Management teams drive forward the Port's ambitious infrastructure goals with precision and innovation.

MANAGER OF ENGINEERING - PROGRAM MANAGEMENT (2 OPENINGS)

Under the strategic oversight of the Assistant Director of Program Management, the Manager of Engineering - Program Management plays a pivotal role in leading, inspiring, and guiding a dynamic team responsible for executing the Port’s engineering projects and programs. This includes overseeing the Capital Improvement Program, the maintenance and repair of vital Port infrastructure, and driving key initiatives supporting the Port’s continued growth and innovation. With a focus on excellence and efficiency, the Manager ensures that all projects are delivered on time, within budget, and in alignment with the Port’s long-term vision.

MANAGER OF ENGINEERING - DESIGN (2 OPENINGS)

Under the strategic leadership of the Assistant Director of Engineering Design, the Manager of Engineering - Design is instrumental in overseeing the execution of the Port’s Capital Improvement Program, focusing on the engineering design of the Port’s wharf, traffic control, and operations, rail, shore to ship power, electrical, terminal development, pavement, public works infrastructure, and dredging projects. This role includes managing the design and development of critical infrastructure projects in a green and sustainable manner and ensuring that innovative solutions are implemented to meet the Port’s evolving needs. The Manager of Engineering - Design leads a talented team of engineers, setting high standards for design quality, efficiency, and compliance with regulatory requirements. By fostering a culture of collaboration and innovation, the Manager of Engineering - Design ensures that all design projects are completed on time, within budget, and in alignment with the Port’s long-term vision for growth and sustainability.

CANDIDATE CONNECT (INFORMATION SESSION)

To learn more about this exciting career opportunity and the Port of Long Beach, please join our virtual information session on Wednesday , April 9, 2025, @ 5:00 pm PDT via MS Teams. This is a unique opportunity to hear first-hand about the position, speak directly with hiring leaders, ask questions, and learn why the Port of Long Beach is your employer of choice! Candidates are not required to be on camera. To join audio only, call +1 323-451-1087, Phone Conference ID: 871 373 637# Click here to join the meeting

871 373 637#

EXAMPLES OF DUTIES

HOW YOU GET TO CONTRIBUTE:

• Direct staff in performing their daily responsibilities; interview and recommend employees for hire; train, coach, and mentor staff; evaluate employee performance; prepare annual performance reviews and provide coaching for performance improvement; take disciplinary action to address performance or other deficiencies.
• Assist the Director and Assistant Director with managing the division; establish staff work schedules; plan and allocate office space for staff; assist with preparing the division's annual personnel and non-personnel budgets; oversee resource planning and management; establish, adopt, enforce, and implement the organization's policies and procedures.
• Advise the Assistant Director on developing division strategic initiatives for implementing the Port’s Capital Improvement Projects and other initiatives.
• Represent the Director and/or Assistant Director as requested at senior staff meetings, Board of Harbor Commissioner Meetings, or for queries from senior Port staff; signing correspondence, invoices, and other documents as needed.
• Supervise sections to oversee multiple Capital Improvement Programs, projects, and initiatives and ensure effective development and/or delivery.
• Oversee the design of Capital Improvement Projects or the development of cost estimates and contract documents; maintain project fact sheets; review submittals, including project progress reports, calculations, plans, specifications, and estimates; and monitor program and project progress from initiation through close-out.
• Review and train staff in developing preliminary engineering studies, multi-project master plans, project and program scopes, master schedules, and other deliverables.
• Oversee and train staff in the administration of consultant contracts: Prepares solicitation documents such as Requests For Proposal and Requests for Statements of Qualifications to hire consultants to complete assigned projects; reviews statements of qualification; prepares short-list of most qualified firms; conducts interviews of the short-listed consultants as part of a panel and chooses consultants; negotiates fees; administers consultant contracts; initiates and reviews consultant contract amendments; reviews and validates consultant invoices; controls scope, schedule, cost, and terms.
• Perform day-to-day administrative approval functions for items such as staff work schedules, leave requests, electronic time cards, purchase orders, invoices, and cash reimbursements and train staff to perform the same.
• Develop and review Board memoranda, executive reports, and talking points, approving them before submission to the Director; attend Board of Harbor Commissioner meetings and make presentations as required; train staff to prepare Board and executive reports and make presentations to the Board of Harbor Commissioners as required.
• Prepare and review correspondence to third parties, including consultants, other agencies, and stakeholders.
• Direct and perform Quality Assurance/Quality Control of plans, specifications, and other work products in conformance with standards and policies; make recommendations for improvement; ensure the incorporation of corrections.
• Direct the completion of project status reports; verify all pertinent information is provided; forward these reports summarizing project status, activity, and issues to the Division Director and Assistant Director.
• Review and maintain the Comprehensive Project List, which summarizes all active, planned, and potential projects managed by the Engineering Services Bureau; verify the accuracy of information; monitor assigned projects for strategic alignment; monitor the workload of assigned sections and recommend project initiations or project holds accordingly.
• Develop workload management plans, manage the workload of subordinates and assigned sections, and bring support as needed to execute assigned projects and programs; recommend staffing adjustments to manage assigned projects; maintain good communication on staffing needs with management.
• Manage and coordinate grant assessment and implementation for the Engineering Bureau: monitors available grants and evaluates applicability to engineering projects; prepares and/or oversees application process; coordinates with Division management, Bureau management, and the Grant Review Committee; assures implementation of grant requirements in the contract documents and in the project delivery processes; assures compliance with grant requirements to qualify for reimbursement; oversees associated audits.
• Performs other duties as assigned.

REQUIREMENTS TO FILE

EDUCATION, KNOWLEDGE & EXPERIENCE:

• Bachelor’s Degree in Civil Engineering or a closely related engineering field is required.
• Registration as a Professional Civil, Electrical, or Mechanical Engineer in California is required.
• Five or more years of increasingly responsible engineering experience working with Port/Harbor, transportation, or related projects of similar scale and complexity, which must be done as a registered Professional Engineer in a supervisory capacity with direct reports. This qualifying experience must have been attained after successful graduation with a degree in Civil Engineering or a closely related field OR after passing the Professional Engineers examination.
• A minimum of five years of experience is required, specifically in the direct supervision of at least two registered professional engineers. It's crucial to note that experience overseeing the work of consultants while employed by a public entity does not fulfill this supervisory requirement.
• Must have experience in project management, construction management, and/or technical design.
• Must have previous experience managing projects and budgets.
• Willingness to work an irregular schedule, including nights, weekends, and holidays.
• Ability to travel to work-related events, including off-site meetings and conferences.

TECHNICAL SKILLS NEEDED:

• Thorough knowledge of the theories, principles and practices of engineering design and construction is required.
• Wide knowledge of design and construction practices related to Port infrastructure and municipal public work projects is required.
• Knowledge of the principles, practices, techniques, and common materials and equipment used in the design, construction, and maintenance of various engineering projects is required.
• Knowledge of components of construction plans and specifications is required.
• Knowledge of project management methods and practices for planning, budgeting, scheduling, monitoring project performance, and evaluating results is required.
• Must have a valid California Driver’s License to perform work-related duties.

DESIRABLE:

• A Master’s degree in a discipline related to Program Management or Engineering Design; advanced coursework in a discipline related to Program Management or Engineering Design; or professional certifications in Program Management.
• Possession of the following professional certifications: Program or Project Management Professional (PgMP or PMP), Leadership in Energy and Environmental Design (LEED), or Envision Sustainability Professional (ENV SP).
• Knowledge of maritime, construction, government, and engineering terminology.
• Experience contracting with and managing consultants.
• Experience with program management software, such as Primavera Unifier.
• Prior port, public transportation agency, or municipality experience.

You will need strong negotiation skills, political savvy, excellent client/customer relations skills, and exceptional public speaking/presentation skills to thrive. You must also establish and maintain effective working relationships with various employees, vendor representatives, officials, and Port management.

If you require accommodation because of a disability to participate in any phase of the application/selection process, please call (562) 283-7500 or email Careers@polb.com .

SELECTION PROCEDURE

The Port of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the Port of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act or https://www.longbeach.gov/hr/about-us/talent-acquisition/the-fair-chance-act/ .

The final filing date for this recruitment is Friday, March 14, 2025 @ 11:59 pm PDT.

To be considered for this opportunity, you must email a cover letter and resume (as PDF attachments) reflecting the scope of your current/most recent organization experience and responsibilities to Shey-Harding Executive Search (www.shey-harding.com) at jeff@shey-harding.com or (562) 252-8516.

Individuals most qualified for the position will be invited to participate in the selection process, which may include a work-related video interview assessment to further evaluate candidate qualifications. First and second-round panel interviews are scheduled for Wednesday, May 7 and, Thursday, May 8, 2025, 8:00 AM, 2025 (virtual) and Wednesday, May 14 and, Thursday, May 15, 2025. 8:00 AM (in-person). Candidates should ensure availability on both dates. The successful candidate will be appointed shortly thereafter. References will be completed for finalist candidates; an employment offer is contingent on conducting a comprehensive background check. The Port reserves the right to extend the closing date without notice in order to accept additional applications. Those individuals determined to be most qualified for the position will be invited to participate in the selection process.

THE BENEFITS:

The Port of Long Beach has established an annual salary range of $157,127- $219,979

(placement depends on qualifications). An attractive package of executive-level benefits is included with the opportunity to work in one of the most diverse and dynamic areas of the United States:

• Auto Allowance - $550.00 per month.
• Executive Leave - 40 hours per year.
• Retirement - CalPERS 2% @ 62, coordinated with social security. Current member contribution is 8.00% for CalPERS, and 6.2% for social security, paid by the employee.
• Pay for Performance - Pay for Performance is awarded based on employee performance as demonstrated through achievement of individual goals, demonstration of required competencies, and available budget funds.
• Deferred Compensation - The City matches a percentage of base salary for qualified members contributing to the 457(b) plan.
• Group Health Insurance - Medical and dental options (HMO and PPO). Free vision coverage.
• Life Insurance - City-paid life insurance policy of $20,000 plus executive insurance benefit equal to three times annual salary up to a maximum of $500,000.
• Disability Insurance - City-paid short- and long-term disability insurance.
• Vacation - Vacation is accrued at the equivalent of two weeks on an annual basis. Vacation can be used after six months of service. An employee’s vacation accrual may be adjusted upon hire to provide credit for previous full-time employment at a public service agency. Credit for public service shall only be given for completed years of service as a full-time permanent employee. Public Service credit shall not apply to any other benefits.
• Sick Leave - Accrued at 8 hours per month. Accruals may be converted upon retirement to cash credit toward health and/or dental insurance premiums or retirement service credits.
• Paid Parental Leave - After six months of City employment, the City pays up to 30 consecutive days (160 hours) for eligible employees to take paid time to bond with the child upon birth, adoption, or foster placement of a child, up to the age of 17.
• Holidays - 11 scheduled holidays per calendar year and four personal holidays.
• Education Reimbursement - Tuition reimbursement allows employees to obtain additional education or training.
• Annual Physical - Eligible to receive an annual physical examination at the city's expense through the city-provided program.
• Public Student Loan Forgiveness - As the Harbor Department of the City of Long Beach, a governmental agency, the Port of Long Beach is a qualifying employer for the Public Student Loan Forgiveness (PSLF) program.
• 529 College Savings Plan - The ScholarShare529 plan is an account that allows employees to invest specifically for future education expenses through the Long Beach City Employees Federal Credit Union. Funds can be used from your 529 savings plan to send your grandkids, kids, or even yourself to any accredited public or private U.S. college or university - or two-year technical or vocational institution.

The Port of Long Beach is a Fair Opportunity Employer

We do not discriminate based on race, religion, color, national origin, sexual orientation, gender, gender identity, gender expression, age, status as an individual with a disability, or other applicable legally protected characteristics. www.polb.com

The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include:

Retirement:California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security.

Health and Dental Insurance:The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected.

Life Insurance:City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000.

Disability Insurance:City-paid short-term and long-term disability insurance.

Management Physical:Annual City-paid physical examination.

Vacation:Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service.

Executive Leave:Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year.

Sick Leave: One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits.

Holidays:Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion.

Transportation Allowance:Monthly allowance is allocated by classifications below;

• Department Head $650.00
• Deputy Director/Manager/Director (Harbor/Utilities) $550.00
• Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00
• Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00

Deferred Compensation Plan:Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation).

• Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members.
• Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members.

Flexible Spending Account (FSA):Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses.

Flexible/Hybrid Work Schedule:Available (subject to City Manager approval).

Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent.

Closing Date/Time: 4/25/2025 11:59 PM Pacific

Salary:

$157,127.00 - $219,979.00 Annually