Clerk & Recorder Finance Director

Job Description:

Clerk & Recorder Finance Director

Description

Job Posting Closes at 11:59PM on:
04/13/25
Division:
Clerk and Recorder Division
Management Level:
Supervisor - 1st Line
Scheduled Weekly Hours:
40
Benefit Eligibility:
This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement.

Description:

The Jefferson County Clerk and Recorder’s office is the face of public service for our diverse and vibrant county. We serve voters, drivers, property owners, business owners, travelers, couples getting married, and so many other Jeffco residents and non-residents every day, and we take our work very seriously. We hold a clear mission and vision that drive our actions and aspirations:



Mission : To make government and the democratic process work for all of Jeffco. From free and fair elections to friendly service and safe record keeping, we're building a Jeffco that welcomes and works for everyone.



Vision : An equitable , accessible, trustworthy democracy for the Jeffco of today and tomorrow

Each day, we strive to turn this vision into reality, and we are looking for motivated individuals to join our team and help in this work .



The C&R Finance Director is a leader within the Clerk & Recorder’s office. This position is responsible for managing the $14 million budget, ensuring sound financial practices, and supervising finance staff for the Clerk & Recorder department. This includes the oversight of expenditures and incomes and annual budget development, as well as, ensuring adherence to established policies and procedures and Generally Accepted Accounting Principles for a department that includes motor vehicle, passport, land recording, marriage licensing, liquor licensing, and elections operations. The finance department is also responsible for balancing and distribution of fees collected by all divisions, accounts payable and procurement support. This position is vital in our role as responsible stewards of county revenue and resources and ensuring that we can serve our constituents effectively. The C&R Finance Director plays a key part working with the Clerk’s office leadership team in strategic financial planning for many direct-to-community services throughout the county .



Ideal candidate : This position is well suited to an individual looking to use their financial knowledge and skills to support the community with a diverse team of dedicated public service professionals. Spanish language skills and/or experience working with individuals from various cultures and communities is highly valued .



SCHEDULE : This position requires regular on-site/in-office work during our 4-day workweek (Monday - Thursday; 7am - 5:30am).

COMPENSATION :

Hiring Range: $110,000 - $130,000 USD Annual

Compensation will be determined based on education, experience and skills.

BENEFITS :

Jefferson County offers a generous benefits package that supports your personal and professional life. Benefits include medical, dental and vision insurance, paid time off and holidays, retirement matching, wellness programs, tuition reimbursement, flexible schedules, and more. For more information, c lick Here for our Total Rewards summary.

ESSENTIAL DUTIES:

• Serves as the subject matter expert for budgeting and finance in the Clerk & Recorder Department Leadership Team.
  
• Drive innovation within the budget and finance department of the Clerk and & Recorder’s office insuring that our vision of an equitable , accessible, and trustworthy democracy is reflected in how the department uses resources .
  
• Focuses on strategic planning of financial matters for the Department, including budget forecasting and annual tracking .
  
• Presents on required financial matters to the Board of County Commissioners.
  
• Monitor and report on budgeted, projected, and actual expenditures/revenues. Determines appropriate reports required to provide the data needed for developing advice and recommendations to leadership. Monitors budget to ensure account charges are assigned, documented, and coded correctly . Prepare division budget summaries as requested . Track budget changes for the department.
  
• Analyze budget requests and submissions during annual budget preparation and as needed for any potential mid-year supplemental or end-of-year carryover. Coordinates with Clerk Leadership Team and county finance office regarding strategy and implementation of budget requests.
  
• Manages county approval process for purchase orders, contracts and/or grant applications dollars and deposits into correct accounts .
  
• Oversees and ensures financial transactions, including invoices and purchase orders, are documented, and processed with in established time frames . In collaboration with Division Directors, processes and maintains purchase orders and invoices for divisions. Reviews credit card purchases and ensures cost account allocations are accurate .
  
• Supervises year-end processes for closing accounts receivable, capital asset, and general ledger reporting modules ensuring that detailed information is materially correct in preparation for external audit .
  
• Oversee accounting functions of accounts receivable, cash receipts, general ledger accounting, bank reconciliation, and capital asset management .
  
• Ensures accuracy and compliance with Federal, state and county laws, policies, and procedures, and in conformance with GAAP.
  
• Oversees the submittal of return item claims for customer payments. Ensures claims are recorded and reported within established policies and procedures. Ensures timely follow ups on all return item claims .
  
• Supervises staff and creates a culture of excellence, inclusion, and innovation. Administers and makes recommendations for routine personnel matters affecting subordinates, including recruiting, interviewing, hiring, training, assigning, scheduling, granting leave, appraisals, and taking corrective action. Conducts performance evaluations and communicates short- and long-term goals and objectives . Submits personnel records and reports as required by the county. Assists and advises subordinates as necessary, resolves problems as non-routine situations arise, and ensures adherence to established policies, procedures, and standards. Communicates changes in policy and procedures to direct reports and implements them as directed.
  
• Performs other duties as assigned
  

QUALIFICATIONS:

Research shows that women and other underrepresented and historically marginalized groups tend to apply only when they check every box in the posting. If you are reading this and hesitating to click “apply” for that reason, we encourage you to go for it! A true passion and excitement for making an impact is just as important as work experience.

Minimum Qualifications:

• Experience: A minimum of three years of experience in accounting, bookkeeping, budgeting, or related experience
  
• Education: Bachelor’s degree
  
• NOTE : An equivalent combination of education and experience is acceptable.
  

Preferred knowledge, skills and abilities :

• Bachelor’s degree in Accounting or related field
  
• Government budgeting or accounting experience
  
• Supervisory experience responsible for a team of two or more individuals
  
• Experience with Workday or similar ERP system
  
• Great interpersonal communication skills working with individuals, groups, staff and show ability to accomplish team goals
  
• Excellent organization skills to ensure accuracy and deadlines are met
  
• Models a positive attitude and can give and receive constructive criticism
  
• Passionate about agency's mission and vision
  

Additional Job Information:

• Criminal History and MVR Background Checks are required for every position.
  
• Offer of employment is contingent upon successful completion of criminal history, motor vehicle report, education verification, and/or references.
  
• In any materials you submit , you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
  
• All Jefferson County Employees must apply through their internal profile.
  

APPLICATION:

Qualified applicants are encouraged to apply immediately . All applicants must submit an online employment application by 11:59PM on the posted cut-off date. Follow this link to apply now: Jefferson County Colorado Career Opportunities



A resume and cover letter submitted with your application are encouraged but will not substitute for the information requested on the application . Applications are reviewed for minimum qualifications listed in the qualifications section of the job bulletin, and applicants are contacted directly by the hiring team if selected . To view the status of your application, please log into your candidate portal .



For more details on the recruitment process, please visit : https://www.jeffco.us/1860/FAQs

Questions? Contact the Jefferson County Recruitment Team at 303-271-8420 or CareerTalent@Jeffco.us

Education:
Bachelor's Degree
Experience:
Work Experience: Minimum three years

Certifications:

Languages:

Category:
Budget & Financial Services