Supervising Property and Evidence Specialist

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Supervising Property and Evidence Specialist

City of LIvermore Livermore, California, United States

Job Description:

Supervising Property and Evidence Specialist

Description

Description

The City of Livermore is looking for qualified candidates to fill the Supervising Property and Evidence Specialist position. Click here for the job announcement.

DEFINITION

Under general supervision, the Supervising Property and Evidence Specialist ensures the effective operation of the property and evidence function; supervises assigned staff; performs technical support duties to provide effective storage, maintenance and control of police department property and evidence; serves as an expert witness in court proceedings; and performs other duties as assigned.

DISTINGUISHING CHARACTERISTICS

The Supervising Property and Evidence Specialist is the first line supervisor with responsibility for planning and organizing the work of the Property and Evidence Unit. It is distinguished from the Property and Evidence Specialist in that the latter does not perform supervisory duties of assigned staff. It is further distinguished from the Police Support Services Manager which has overall managerial responsibility for multiple sections of dispatch, records, and property/evidence.

SUPERVISION RECEIVED

General supervision is provided by the Police Support Services Manager with direction provided by other chain of command staff.

SUPERVISION EXERCISED

Provides supervision to Property and Evidence Specialists, Community Services Specialists, temporary employees, and volunteers assigned to the Property and Evidence Unit.

Examples of Important and Essential Functions

Property Room Functions
Receives, records, stores, releases and disposes of all property and evidence in accordance with established procedures and laws; updates policies and procedures relating to property and evidence; ensures barcodes are included with all incoming property and evidence; maintains all evidence storage areas at police building and remote site; prepares property and evidence for auction and coordinates pick-up; processes auction payments; photographs evidence; processes court orders for return or destruction of evidence; processes requests from officers, district attorney, private attorneys, insurance companies for photos, copies of audio and videotapes, evidence, and other items; transports evidence to and from crime labs, coroner’s office, and other locations; coordinates requests for narcotics analysis; transports narcotics to lab and/or arranges for courier pick-up; decontaminates biohazard areas such as blood-dry room and cabinets; arranges for disposal hazardous materials or transports to County disposal; coordinates Superior Court hearings for disposition of weapons in domestic violence and psychiatric detention cases; prepares weapons for disposal; coordinates weapons destruction; transports weapons with sworn officer; maintains inventory of property and evidence packaging materials including ordering and restocking; and trains others in the proper evidence packaging procedures and other procedures;

Administrative Functions
Supervises employees, including assigning, directing, and evaluating staff; trains and evaluates employees to develop and maintain a high level of proficiency; assists with the selection of staff; monitors and prioritizes workload, assignment of projects, and the quality of work output to ensure department standards are met; interprets policies and procedures, as required; performs data entry and utilizes specialized software and databases, such as an evidence-tracking system and other specialized software and databases; researches disposition of cases for purging of evidence using local, County, State, and Federal automated information systems; testifies in court as a custodian of evidence; coordinates film processing; completes money deposits with Finance Division personnel; processes discovery requests; sends counterfeit money to U.S. Secret Service; and provides courier services by transporting sensitive documents for the Chief’s office.

Job Related and Essential Qualifications

Demonstrated Knowledge of :

Principles, practices, and techniques of supervision; effective communication techniques; modern office procedures and practices; principles and practices of computerized inventory control; radio and telecommunications equipment; basic operations of computer data systems; techniques and procedures in the collection, recording and preservation of evidence; industry standards for the packaging of property and evidence; laws and policies related to the handling, storage, release, and destroying of evidence and property; and the organization and functions of a municipal law enforcement agency.
Demonstrated Skills to :
Prepare and maintain accurate and up-to-date logs, records, and files; organize and prioritize workload; exercise sound judgment, initiative, and creativity; coordinate and organize multiple projects and meet critical deadlines; follow oral and written instructions; work independently; write legible, clear and concise reports and correspondence using correct grammar, punctuation and spelling; communicate effectively with those contacted in the course of work; perform basic math related to the accounting for large sums of money; operate a camera; operate audio/video duplicating equipment; operate computer terminals and a variety of other office equipment; identify special handling requirements for hazardous/biohazard materials; resolve conflict and effectively work with members of the public who may become agitated; and exemplify an enthusiastic, resourceful and effective service attitude with the public, co-workers and others who are contacted in the course of the work.
Ability to :
Learn and apply the City of Livermore’s principles, procedures, and practices; and learn specialized computer software programs for use on the job.

Experience, Education, and Training Guidelines:
Any combination of experience, education, and training that would provide the best-qualified candidates. A typical way to obtain the knowledge, skills, and abilities would be:

Experience : Three years of experience in performing inventory control and/or processing legal documents with computer experience or two years of full time experience processing and collecting evidence in the law enforcement field.

Education : Equivalent to graduation from high school. Coursework or in-service training in accounting/inventory control and processing evidence is highly desirable.

Training : Any recent training such as academic courses and certification programs which are relevant to this job classification.

Certification : Possession of the Basic Property/Evidence Management Certificate is required prior to the completion of the probationary period.

License : Possession of a valid California driver’s license and a satisfactory driving record as determined by the City.

Other Requirements : Willingness and ability to: work scheduled and emergency overtime; work outside under adverse weather conditions, such as in heat, cold and rain; safely handle controlled substances, firearms and biologically-contaminated items; work any shift in a 24 hour day, weekends, and holidays; be available on-call as required; wear a City uniform and related equipment; maintain status as an expert witness; and travel out of town to attend meetings, training and seminars during work and non-work hours.

Special Requirements : Essential duties require the mental and/or physical ability to: read fine print and detect subtle shades of color; work with biologically-contaminated items; converse over the telephone, in person and over a two-way radio; stoop, reach, and climb ladders and numerous flights of stairs; write, type, and work with specialized equipment, drive a vehicle; lift and move a minimum of 50 pounds; and stamina to stand or sit for long periods of time.

Additional Information

Non-Exempt.

CITY OF LIVERMORE
BENEFITS SUMMARY
Association of Livermore Employees

Please click here for a copy of the current Memorandum of Understanding (MOU) for the Association of Livermore Employees. The information contained here is a summary of benefits. For a more detailed summary of benefits for all employee groups, click here . Any errors or omissions do not constitute either an expressed or implied contract. Updated 1/2025

MOUTERM
10/01/2021 - 09/30/2025

SCHEDULED INCREASES
10/11/2021 2.0% + $725.40/year
10/10/2022 3.5% + $754.56/year
10/09/2023 2.5% + $777.36/year
10/07/2024 2.0% + $796.80/year

CAFETERIA PLAN (MEDICAL, DENTAL & VISION)
$1,950/month towards medical, dental, and vision; unused balance paid in cash to employee.

BASIC LIFE INSURANCE & ACCIDENTAL DEATH & DISMEMBERMENT INSURANCE (AD & D)
FT - $60,000 EE coverage or PT - $30,000 EE coverage, ER paid
$1,000 dependent coverage, ER paid

EE option to purchase $25,000 additional life insurance & supplemental life to $500,000 (not to exceed 5x annual earnings).

LONG TERM DISABILITY (LTD)
ER paid
60% of base monthly earnings to $5,000/month max. (180 day waiting period)

PERS
New City of Livermore EEs are enrolled in the 2% at 60 formula or 2% at 62 formula, depending on eligibility, as per AB 340.

Classic PERS Misc Member - 2% at 60
New PERS Misc Member - 2% at 62
MEDICARE (Hired after 3/31/86)EE paid 1.45%ER paid 1.45%

RETIREMENT HEALTH SAVINGS (RHS) ER contribution of 4% of base pay into RHS account.

VACATION ACCRUAL
Years of Service Accrual Per Year 1 80.6 2-5 120.12 6-10 135.98 11-15 160.94 16-19 180.18 20+ 192.4
Prorated for part-time EE.
Maximum accrual: 340 hours

HOLIDAYS & HOLIDAY-IN-LIEU PAY
Holidays: 12 observed holidays or in lieu day off or if work 2.5 times pay.
Holiday-In-Lieu Pay: EE's assigned receive 7.5% of base salary, paid per pay period

SICK LEAVE ACCRUAL
96.2 hours/year
Pro-rated for part-time EE

SICK LEAVE USAGE:

FUNERAL LEAVE
3 regularly scheduled workdays max for immediate family.

PERSONAL LEAVE
Full-Time: 16 hours per year
Pro-rated for part-time EE.

PREGNANCY LEAVE & FMLA/CFRA
EE may use accrued leaves in compliance with City Rules & Regs
Benefit provided as per regulations: Federal Family and Medical Leave Act, California Family Rights Act, and California Pregnancy Disability Act

DEFERRED COMPENSATION 457(b)
ER contributes $75 per pay period, with required matching of $75 by EE

2025 Maximum :
Normal = $23,500
Age 50+ = $7,500
Catchup Limits = $46,000
Voluntary EE Participation

SECTION 125 PLAN
No ER contribution
2025 Maximum
Dependent Care*: Up to $5,000/year -- *See IRS Pub #503
Unreimbursed Medical: Up to $3,300/year
UNIFORM ALLOWANCE
$850 per year/ paid in equal amounts per pay period
For Public Safety Dispatchers, Senior Public Safety Dispatchers, Supervising Public Safety Dispatchers, Police Clerks, Senior Police Clerk, Supervising Police Clerk, Animal Control Officers, Police Identification Technician, Supervising Property and Evidence Specialist, Property and Evidence Specialist, Community Service Specialists, Crime & Intelligence Analysts, and Crime Prevention Specialist.

SAFETY SHOE ALLOWANCE
Paid annually in July: $200/year for Meter Readers, and employees in Engineering Technician, Neighborhood Preservation Officer, and Building Inspector series who perform field work, and Public Works employees that are required to wear safety shoes or boots.

PRESCRIPTION SAFETY GLASSES
Reimbursement of up to $150/year for purchase of safety prescription glasses for EEs working in locations where there is a risk of eye injuries.

SHIFT DIFFERENTIAL
EEs regularly assigned to city facilities operating 24/7 - $2.50/hour for all hours worked when assigned to a shift requiring EE work at least 4 hours between 4:00 p.m.- 6:00 a.m.

EQUIPMENT OPERATION
Public Works EEs: $12.00/day for EE who operates Class A vehicle, min of 50%+ operation/day.

STANDBY PAY
2 hours straight-time for standby on regularly scheduled work day
3 hours straight-time for standby on regularly scheduled days off and fixed City holidays

CALL BACK PAY
3 hours min @ OT rate for FLSA nonexempt. First 3 hours can't be taken as comp time but paid to EE.

WORK IN A HIGHER CLASS
If work min of 3 consecutive workdays, paid @ 5% differential or the minimum of the salary range of the higher classification.

COURT PAY/COURT CANCELLATION PAY
If in connection with EE's usual official duties, 3 hrs min @ OT, or 4 hrs min @ OT for those required to appear on normal day off or on graveyard shift.

SUPPORT SERVICES TRAINING OFFICER PAY
$90/pay period for full pay period while assigned.

BILINGUAL PAY
$60/pay period for both written & conversational. Must be certified by Department Head and approved by Admin Services Director, and used on the job.

$35/pay period for conversation level as certified by Department Head and approved by Admin Services Director.

TELEPHONE PAY
20 minutes and for each minute exceeding 20 minutes at OT rate.

CELL PHONE ALLOWANCE
Standard = $40/month (if authorized)
See Administrative Regulation 36 for details.

COMMERCIAL DRIVERS' LICENSE PAY
$35/pay period with valid CA Commercial Driver's License and valid DOT medical card.

OT COMP & COMP TIME OFF
OT for > 40 hrs/week or > 8 hrs/day in a reg scheduled day or hrs in excess of those normally scheduled & worked/day @ 1 ½ x reg. pay or Comp Time in lieu of OT for FLSA nonexempt. Accrued Comp Time in excess of 100 hours must be paid out.

TUITION REIMBURSEMENT
75% reimbursement for tuition & books
For undergraduate studies, $4,000 FY max; $16,000 lifetime max
For graduate studies, $5,000 FY max; $10,000 lifetime max

LICENSES & CERTIFICATIONS
100% reimbursement for required licenses and certifications

EMPLOYEE ASSISTANCE PROGRAM
Three (3) sessions per incident per family member. Unlimited telephonic consultations.

FLSA WORK PERIOD
168 hour pay period beginning Monday at 12:01 a.m., ending 7 days later on Sunday at 12:00 midnight. If an EE is not on this work week schedule, something must be in writing documenting EE's work week.

For WR Operator series : 168 hour period beginning Sunday at 12:00 midnight,
ending 7 days later on Saturday at 11:59 p.m.

PAY PERIODS
26 pay periods per year

Benefits listed are for regular full-time employees. Benefits are prorated for 30-hour and 20-hour employees.

ER = Employer
EE = Employee
FT = Full-Time
PT = Part-Time

Closing Date/Time: 4/21/2025 12:00 PM Pacific

Salary:

$6,871.06 - $8,295.01 Monthly
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