Temporary, Limited-Term Accounting Technician (Finance)

Job Description:

Temporary, Limited-Term Accounting Technician (Finance)

Description

Job Summary

CVWD'S Finance Department is seeking a skilled and adaptable professional for a limited-term, full-time position with benefits to support daily operations within the Naviline Central Square operating system. This position will play a critical role in maintaining essential financial processes and ensuring service continuity while key staff focus on the implementation of a new Enterprise Resource Planning (ERP) system and customer billing software.

The successful candidate will be responsible for executing routine financial transactions, assisting with operational functions, and alleviating workload demands during this transitional period. This limited-term appointment is anticipated to last between one (1) to two (2) years , providing valuable support to the department as it undergoes these significant system enhancements.

TITLE: Accounting Technician ( LIMITED-TERM )

SRN A22: $5,548 - $7,549 Monthly, Non-Exempt

Bargaining Unit: Teamsters 1932

Department: Finance

Section: Accounting & Analysis

REPORTING RELATIONSHIP:

Reports to: Controller

Supervises the following positions: N/A

Promotional opportunity procedures will include the following:

Review of minimum qualifications

Review of personnel files, including but not limited to: attendance history, disciplinary history, and performance evaluations

Testing/Assessments:

Oral Interview(s)

DEFINITION:
Under general direction, performs advanced technical accounting support and administrative duties in the preparation, processing, and maintenance of accounting and financial records; functional areas of responsibility can include accounts payable, accounts receivable, capital assets/project accounting, inventory, and/or payroll; the incumbent serves as lead in his/her assignment; organizes and manages desk workloads by setting priorities and deadlines; makes prompt decisions and performs advanced customer service working with irate customers and resolving complex issues; and performs related work as required.

Essential Functions

EXAMPLES OF TYPICAL JOB FUNCTIONS

• Performs a variety of advanced technical level accounting support and administrative duties in the preparation, processing, and maintenance of accounting and financial records.
• Reviews, analyzes, audits, reconciles, monitors, and maintains accounts in assigned area of responsibility, which may include cashiering, including balancing and reconciling accounts; reviewing contracts and bankruptcy claims and adjustments; reconciling receivables, processing collections, and executing promissory notes; preparing payroll-related tax payments; maintaining domestic and canal water availability; and/or managing tax roll transfers.
• Receives, processes, and/or prepares a variety of receipts, invoices, billings, statements, payments, fees, payroll data, and/or other related information, which may include coding data, creating new vendor numbers, ensuring appropriate approvals, handling returned checks, running reports, and filing paperwork.
• Compiles periodic reports and journals, interprets and applies codes and legal documents, plats and maps and other electronic property records.
• Monitors and maintains a variety of data and information, which may include: private well users, well readings, well billing, effluent water use, multi-unit dwellings, delinquent accounts, tract inspections, investment schedules, interest schedules, fuel readings, water and sewer availability, and/or other related information.
• Performs research and develops correspondence with other government agencies.
• Assists customers and employees with requests for information over the phone and in person; researches and resolves complex problems with accounts and/or other related issues; performs advanced customer service working with irate customers and resolving complex issues.
• Performs other duties as assigned.

Accounts Payable:

• Reviews, processes, scans and routes invoices and other related information and enters data into the accounting system for approval; processes invoices and check requests for payment; prepares invoices and check requests for data entry; enters invoices and check requests into the accounting system; performs the weekly check run process.
• Prepares period invoice/check request payment batches and the related positive pay file; matches payments to backup documentation, submits check run(s) for approval, obtains additional and/or required signature authorization, and distributes payments; scans check and related back up into District’s document management system.
• Reviews P-card transaction for coding, tax, and policy issues; processes E-payables and ACH payments; may process customer landscape & other rebates; processes 1099’s at yearend.
• Researches and responds to vendor inquiries regarding payment status, processes stop payment requests and reissuances; investigates and resolves accounts payable problems and unusual situations.

Accounts Receivable:

• Receives, processes and/or prepares a variety of cash receipts for payments, fees, and invoices issued; reconciles general ledger accounts to accounts receivable customers.
• Performs duties associated with billing and collection of delinquent, unpaid construction and work order accounts and delinquent accounts receivable accounts; performs a variety of other accounts receivable tasks, such as preparing demands for past due payments; generates and reviews reports on all open activities; determines amounts paid and reconciles accounts.
• Contacts delinquent customers to determine if they fall under bankruptcy protection; prorates pre/post-bankruptcy charges and credits or rebills as appropriate; prepares demand letters for past due payments; conducts research online and makes phone calls to try to find location of delinquent customers; files claims with court and monitors legal proceedings.
• Conducts advanced billing duties such as canal billing, irrigation water availability assessment billing, Replenishment Assessment Billing (RAC) billing including CVWD wells, private wells and self-reporting wells; prepares the monthly accrual entry for Finance.
• Creates invoices for miscellaneous billings including property damage, lease agreements, developer projects, tract inspections, interagency cost-share agreements, grants, permits, and discharge waste using the ERP system.
• Adds labor, materials, equipment and outside service charges to work orders; transfers work order charges to assigned receivables customers, closes out completed work orders.
• Allocates property tax, planning, and engineering payments to the general ledger.
• Performs a variety of additional billing processes.

Capital Assets/Project Accounting:

• Performs duties in support of capital asset / project accounting; researches projects that are complete and should be “closed” and capitalized, if appropriate; prepares various project-related journal entries, account reconciliations, and assists with various other tasks.
• Processes and organizes developer deposits and certificates of deposit; calculates developer earned interest.
• Supports the life of non-capital projects (hydraulic modeling projects, planning and engineering, tract inspections) by processing deposits, applying charges, and billing for amounts due or refunding balance on deposit.

Minimum Qualifications

MINIMUM QUALIFICATIONS:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

• Associate degree from an accredited college with major coursework in accounting, business administration or a related field.

Experience:

• Four (4) years of increasingly responsible in performing high level financial, statistical recordkeeping or accounting utilizing integrated accounting software and Excel spreadsheets and use of a 10-key calculator by touch, in a manner sufficient to successfully perform the essential duties of the job as those listed above.

Licenses and Certifications:

• Possession of a valid California Driver’s License, to be maintained throughout employment.

Knowledge of:

• Advanced principles, methods, and practices in area of responsibility.
• Data mining.
• Mathematical concepts and principles.
• Cash handling and bank deposit procedures.
• Basic accounting practices and accounting software.; generally accepted accounting principles (GAAP).
• California State Water code and laws.
• Regulations and laws related to accounting, payroll and benefits including, but not limited to, FLSA, FMLA EFTPS ACH, FICA, CALPERS, and Workers’ Compensation.
• Recordkeeping and filing including digital document management.
• District and mandated safety rules, regulations, and protocols.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.

Ability to:

• Plan, organize, and coordinate the work of assigned staff.
• Effectively provide staff leadership and work direction.
• Manage high volume tasks in a timely and accurate manner; effectively prioritize and multitask.
• Prepare, maintain, audit, and reconcile various financial, accounting, and statistical records.
• Perform accurate mathematical calculations; operate a 10-key calculator by touch.
• Effectively follow written and oral instructions and directions and prioritize work.
• Pay attention to detail in work; spot errors and make corrections.
• Analyze complex data and prepare summaries.
• Prepare clear, accurate and timely work product.
• Maintain paper and digital records
• Develop and maintain spreadsheets and graphs.
• Analyze and resolve problems; mediate conflict.
• Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

The Coachella Valley Water District provides a comprehensive, balanced, and competitive benefits package ensuring employees have many options to meet their healthcare, wellness and/or retirement savings goals. Providing employees with flexibility and support for all the different stages of life. Employees may pay some portion of their benefit premium costs based on the provisions of their labor-negotiated Memorandums of Understanding (MOU's) and the level of coverage they select. Additional information regarding CVWD employee benefits is available at https://www.cvwd.org/176/Benefits .

Closing Date/Time: 4/11/2025 11:59 PM Pacific

Salary:

$5,548.00 - $7,549.00 Monthly