Digitization Intern (Skilled Occupational Intern)

Job Description:

Digitization Intern (Skilled Occupational Intern)

Description

Position Description

At Tacoma Public Utilities (TPU) we're not just about powering homes; we're about powering up your career! The Records & Information Management (RIM) team in Power Generation is seeking a Digitization Intern for 2025. As the Digitization Intern, you’ll be at the bedrock of our mission to revolutionize the way we organize and manage files.

As an intern, you will gain hands-on experience managing historical records. The Generation Records Management Program oversees more than 100 years of records and needs your help to transform physical materials into high-quality, accessible digital versions. Our ideal intern will assist in the operation of the Generation RIM Program at a trainee level and gain hands-on experience with digital preservation. Work will take place in an office environment and involve a lot of computer time and repetitive tasks, as well as standing, reaching, and lifting up to 30 pounds. A successful intern will have prior Microsoft Office software (Word, Excel, PowerPoint, SharePoint) experience, great attention to detail, an interest in digitization, and some experience with historical documents. A basic understanding of digitization processes, scanning equipment, or historic document handling is preferred.

Other opportunities may also be available depending upon the successful completion of primary goals and/or the skills and interests of the intern. Applicants interested in records management, document organization, historical preservation, archival theory, metadata creation, data science, or hydroelectric power generation are encouraged to apply.

The hours for this position are a minimum of 24 hours per week, for at least 12 weeks. Extension up to 50 weeks may be possible, if desired and if volume of work allows. Generation may be willing to make accommodations such as an adjustment in the number of hours (up to 40 hours per week), for part of the internship.

Responsibilities Include:

• Assist Generation staff in the handling, digitization, storage, and preservation of physical materials.
• Assist in the uploading, organization, and verification of digitized records to Generation databases and SharePoint sites.
• Collaborate with Generation staff to ensure that digitized records are available, accessible, and organized for retrieval/archiving.
• Support the development of process automation, task delegation, and project management efforts in SharePoint, Microsoft Teams, Smartsheet, and/or other software.

Qualifications

Minimum Education*
High School Diploma or GED

Minimum Experience*
1 year of post-high school training

*Equivalency: 1 year of experience = 1 year of education

Knowledge & Skills

Desired Qualifications

• Interest in records management, document organization, historical preservation, archival theory, metadata creation, data science, or hydroelectric power generation

Selection Process & Supplemental Information

Tacoma Power
Tacoma Power is an almost 100% hydroelectric, municipally owned public power utility, located in Tacoma. We serve approximately 170,000 customers as one of the three operating divisions of Tacoma Public Utilities, alongside Tacoma Water and Tacoma Rail. As one of the most livable, walkable cities in the country, you'll find that Tacoma is a great fit for all interests with places to bike, run, hike, and explore, the perks of a big city, and the charm of a small town.

Apply
Interested individuals should apply online and attach a detailed resume and cover letter that includes job experience, major responsibilities and accomplishments related to this position.

Applications will be reviewed as they are received for interview consideration.

Reference checks will be conducted on final candidates and appointment is subject to passing a background check.

City of Tacoma Commitment to Diversity and Inclusion
Tacoma's diversity is its greatest asset. Tacoma embraces its multi-cultural and multi-ethnic character. Communities of color and immigrant communities are fundamental to Tacoma's entrepreneurial spirit, workforce, and long-term success. In Tacoma, equity and empowerment are top priorities, meaning that all Tacoma residents must have equitable opportunities to reach their full potential and share in the benefits of community progress. One of our goals is for the City of Tacoma workforce to reflect the community it serves. We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and/or multicultural skill sets and experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work, and play.

The City of Tacoma is an Equal Opportunity Employer and values diversity in its workplace. Applicants are considered for positions without regard to race, color, religion, sex, national origin, ancestry, age, marital or veteran status, disability, sexual orientation, gender identity, or any other basis prohibited by federal, state, and local laws.

Communication from the City of Tacoma:
We primarily communicate via e-mail during the application process. E-mails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk e-mail folders.

If you have any additional questions regarding this position, please contact the Human Resources Department at 253.591.5400.

The City of Tacoma provides excellent medical, dental and vision plans for the whole family; paid holidays and paid leave; participation in the Tacoma Employees' Retirement System (alternate plan for Police/Fire); continuing education and advancement opportunities and a growing variety of City-sponsored health and wellness opportunities and incentives.

Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age26 or younger.

Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age26 or younger.

Vision Coverage: For eligible employees and their eligible dependents.

Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type.

Insurance Plans: Employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance plans are also available to employees. The State Industrial Insurance Act also covers employees.

Deferred Compensation: Income can be set aside on a pretax basis and invested for supplementation of normal retirement income.

Retirement: All employees of the City, except members of the Police and Fire services, Tacoma Rail and certain project employees, are included in the Tacoma Employees' Retirement System. Information on the Tacoma Employees' Retirement System can be found at www.cityoftacoma.org or by calling (253) 502-8200.

Other Employment Information

Direct Deposit: Employees are paid on a bi-weekly schedule by direct deposit.

Salary Increases: Based on satisfactory job performance, the City provides for a regular progression of salary increases for most classifications according to the salary schedule.

Union Affiliation: Many job classifications are covered by union security provisions which require union membership, dues, or payment of equivalent service fees.

Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice.

Closing Date/Time: 4/16/2025 5:00 PM Pacific

Salary:

$16.72 - $20.33 Hourly