Police Records Specialist I/II

Job Description:

Police Records Specialist I/II

Description

Applications and supplemental questions will be accepted untilMonday, May 19, 2025, at 11:59 p.m.

Pay & Benefits

• Police Records Specialist I - $23.21 - $28.22 Annually DOQ
  

Hourly: Step A: $23.21 - Step B: $24.37 - Step C: $25.59 - Step D: $26.87 - Step E: $28.22

• Police Records Specialist II - $25.52 - $31.02 Annually DOQ
  

Hourly: Step A: $25.52 - Step B: $26.78 - Step C: $28.14 - Step D: $29.54 - Step E: $31.02

• Benefits
  
  • Medical Insurance options include HMO, PPO
    
  • Dental and Vision Insurance Paid
    
  • Vacation & Holiday Compensation
    
  • Deferred Compensation
    
  • CalPERS Retirement
    
  • Tuition Reimbursement & Bilingual Pay
    

A New Opportunity and what you’ll do...

The City of Ventura is hiring! We’re seeking highly organized, customer-focused individuals to join our Police Department as Police Records Specialist I/II.

This is an excellent opportunity to join a team that plays a vital role in public safety by supporting officers, investigators, and community members with accurate and timely records processing. If you have clerical experience, thrive in a fast-paced setting, and are committed to delivering high-quality customer service, this may be the perfect position for you.

What You’ll Do

As a Police Records Specialist, you’ll work in a high-volume, detail-driven environment where accuracy, discretion, and professionalism are essential. This position involves handling confidential information, supporting law enforcement operations, and assisting the public and partner agencies.

Key responsibilities include:

• Responding to and processing records requests in compliance with the California Public Records Act and other regulations.
  
• Reviewing, coding, and entering police reports, citations, warrants, and arrest records into internal systems.
  
• Maintaining and retrieving data from local, state, and federal databases, such as the Records Management System (RMS) and Computer Aided Dispatch (CAD).
  
• Performing complex quality control checks to ensure the integrity of automated records.
  
• Providing customer service in-person, by phone, and at public counters for records inquiries, fee collection, and general assistance.
  
• Accessing and managing highly sensitive and graphic content associated with law enforcement investigations.
  
• Enter a variety of information such as personal identifiers, vehicle information, property descriptions, serial numbers, criminal offense codes, etc. from several different types of documents into the automated RMS.
  
• Performs complex automated quality control verification that all system-required information is entered into the RMS from police reports.
  
• Working independently while effectively managing time and multitasking under tight deadlines.
  
• Performs other related work as required.
  

Distinguishing Characteristics

Police Records Specialist I: is the entry-level class in the Police Records series and is typically used as a training class for employees with only limited or no directly related work experience. Specialist I works under immediate supervision while learning job tasks and is distinguished from Specialist II by performing more routine tasks and duties. Employees are not expected to perform with the same type of independence in decision-making and judgment as Specialist II and operate under established procedures and guidelines. This is a flexibly staffed position, typically advancing to Specialist II after one year.

Police Records Specialist II: is the journey-level class in the Police Records series and is distinguished from Specialist I by the assignment of the full range of duties. Specialist II operates with only occasional instruction or assistance as new or unusual situations arise and have full comprehension of operating procedures and policies. This is a flexibly staffed position and vacancies are normally filled by advancement from Specialist I.

What You’ll Bring

The ideal candidate will:

• Be detail-oriented and comfortable working with confidential information.
  
• Have excellent verbal and written communication skills.
  
• Demonstrate strong keyboarding, data entry, and computer proficiency.
  
• Bring a positive, professional attitude to a fast-paced team environment.
  
• Thrive in a role that requires multitasking and quick adaptability.
  
• Be dependable, flexible, and able to work rotating shifts, including weekends and holidays.
  

Why Join Ventura PD?

This is a chance to start or grow a rewarding career with a leading law enforcement agency. The Police Records Division is an essential part of our operations, and you’ll be supported by a team that values integrity, service, and innovation.

• Full-time position with excellent benefits
  
• Career growth potential - Positions are flexibly staffed; most Police Records Specialist I employees promote to II after one year
  
• Upcoming salary increases effective July 2025
  

Experience and Qualifications for Success!

A combination of education, training, and experience equivalent to completion of high school, supplemented by specialized clerical and computer courses, keyboarding sufficient to perform the duties of the job and six months of office or clerical experience are required.

Police Records Specialist II: In addition, one year of experience comparable to that of a Police Records Specialist I with the City of Ventura is required.

License: Depending on assignment, possession of a valid California Class C driver's license may be required.

As a condition of employment, the selected candidate must undergo and successfully complete an extensive Police Department background investigation, including Live Scan fingerprinting. (A felony or misdemeanor conviction may disqualify the candidate from City employment.)

Apply Now!

Submit an online City job application and supplemental questionnaire by the filing deadline or first review date at www.cityofventura.ca.gov/jobs .

• It is important that your city job application show all the relevant education, training, and experience you possess. Resumes, CVs, and cover letters may be attached to your application but will not be accepted in lieu of a completed job application or supplemental questionnaire. Submitting an incomplete application or supplemental questionnaire may disqualify you from further consideration in the recruitment process.
  
• After you apply, all future correspondence from the city will be via E-Mail. Please check your messages regularly and keep your contact information up to date using your on-line application.
  

Start Your Journey... Follow the Process

Applications and supplemental questions will be accepted untilMonday, May 19, 2025, at 11:59 p.m.

• All applications and supplemental questionnaires submitted will be screened in relation to the criteria outlined in this job announcement. Candidates will be reviewed, and only those candidates determined to be most qualified on the basis of experience, training, and education, as submitted, will be invited to participate further in the examination process. Candidates will be notified about their status after the filing deadline.
  
• Examination Process (Online Assessment): The selection process may consist of one or more online assessment examination components: data entry, customer service interaction, proofreading, keyboarding, MS Office skills assessment, and a qualifying panel interview process.
  

• Following the online examination, passing applicants will be placed on an established eligibility list, and a select number of candidates will be invited to a qualifying panel interview. After the examination process has been completed, selected candidates will be notified of specifics. Selected applicants will be notified of specifics at the appropriate time.
  

The Eligibility List established for this classification may be used to fill other regular and temporary vacancies at the discretion of the City.

THE SCHEDULE

• May 19, 2025, at 11:59 p.m. - Application Deadline. Applications and supplemental questionnaires must be submitted by this date to be considered for the position.
  
• May 21, 2025 - Candidates meeting minimum qualifications will be invited to an online assessment exam.
  
• Week of June 2, 2025 - Candidates will be notified by email of their status by this date.
  
• Week of June 16, 2025 - Oral Panel Interviews are tentatively scheduled for this date. Qualifying candidates will be notified by email if they are invited to the panel interview process.
  
• Department Selection Interviews will be scheduled promptly after the oral panel interviews have been completed. Qualifying candidates will be notified by email if they are invited to the panel interview process .
  
• Week of June 23, 2025 - Candidates will be notified of the outcome of the interview by this date.
  

The timeline dates are subject to change. Candidates will be notified as necessary

The Hiring Process

To learn about our hiring process, visit our City’s Career Page - Hiring Process page for a detailed overview.

Learn More - Essential Information

For additional information on the duties and responsibilities of the position, refer to the job descriptions located on the City’s Career Page at City of Ventura Jobs or by clicking here Police Records Specialist I/II.

If you have questions about the recruitment process, please contact any of the Human Resources Recruitment Team at recruitment@cityofventura.ca.gov . or Armando Mendoza at amendoza@cityofventura.ca.gov .

In compliance with the Americans with Disabilities Act (ADA), if you need an accommodation in a selection process, please notify the Human Resources Department in writing by the final filing date of the position you are interested in. The Human Resources address is: 501 Poli Street, Room 210, Ventura, CA 93001, (805) 654-7853, e-mail: recruitment@cityofventura.ca.gov.

The City is an equal opportunity employer and strives to attract qualified applicants from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, gender expression, marital status, ancestry, physical disability, mental disability, medical condition, genetic information, military and veteran status, or any other status protected under federal, state and/or local law. We aim to create an environment that celebrates and embraces the diversity of our workforce. We welcome you to join our team!