Legal Secretary

Job Description:

Legal Secretary

Description

Job Summary

Do you like busy office work while getting paid?

M ohave County Attorney’s Office is looking to fill a Legal Secretary/Office Assistant position.

We are located at 315 N. 4th Street in downtown, Kingman, AZ 86401

First Review of Applications will be May 8, 2025


Our Mission

To conduct the prosecution of all felony offenses within the County and the prosecution of misdemeanors in the unincorporated areas. Advise law enforcement agencies and the grand jury. Assist crime victims and witnesses. Represent County government and its agencies, school districts, fire departments, and other public agencies.

Legal Secretary/Office Assistant -> Starting salary, $15.00/hr.
Monday-Friday 8:00am-5:00pm

Weekends and holidays off.
Position requires frequent sitting at desk or table using a computer monitor and equipment.
Frequent to infrequent standing, walking, crouching, and stooping.
Occasional lifting of objects weighing less than 25 pounds and infrequent lifting of objects weighing 25 - 50 pounds.

Essential Job Functions

• Meets and greets the public.
• Receives phone calls and responds to questions concerning department procedures or directs query to an individual or department as appropriate.
• May talk with individuals to gather preliminary information or verify information for various County programs or activities.
• As requested, review work of other staff for conformance to regulations.
• Understands and interprets procedures and practices related to various departmental and assigned programs.
• Assists an office superior by performing routine administrative details including but not limited to sorting and routing department mail, making copies, scanning documents, filing, alphabetizing documents and date stamping incoming documents, maintaining waiting lists for services, maintain program specific databases and spreadsheets.
• Contacts vendors to obtain prices and purchases various supplies and materials.
• Maintains and establishes associated files to include entering information and documents into filing and data systems ensuring completeness and accuracy.
• Types forms, letters, reports, and file cards from draft, or rough copy.
• Prepares follow-up correspondence or calls to obtain additional information or to respond to inquiries.
• Prepares standardized reports and statements.
• Processes payments in the database.
• Records attendance and documents notes at required meetings.
• Collects, compiles, and submits data for use in statistical reports, internal operating studies or policy formulation.
• Meets established deadlines and informs concerned parties of deadlines and appointments.
• Maintains an inventory of materials on-hand and notifies the supervisor when supplies are needed. May order supplies as required.
• Maintain a high level of confidentiality of information.
• Present and always conduct themselves in a professional manner.
• Communicate in a courteous and helpful manner as well as clear and concise manner at all times.
• Resolve complaints within scope of information and authority, and/or refer to chain-of-command as appropriate.

As assigned to Legal Process:

• Receives documents via email, mail, or delivery and may scan, copy, file and route as required.
• Collects fees and fines.
• Maintains archived records and keeps storage area organized.
• Processes legal documents to include, but not limited to, claims, writs, executions, attachments, warrants, summons, Deeds of Trust, etc.
• Delivers and Files/records legal documents with Court or other entities.
• Prepares letters or calls to obtain additional information or advise clients of changes in court appearances or meetings.
• Enter or update information in Justware legal database/case management system.
• Serves as Legal Assistant to attorneys; Works independently and makes appropriate decisions based on knowledge of County policies and legal standards; performs duties within scope of authority; Duties may vary according to job assignment.
• Conducts legal research; Prepares and processes legal and technical documents; Prepares legal papers for court filings, and processes legal documents according to court procedures and attorney instructions.
• Prepares legal documents by entering the required data, reading the charges and offenses, verifying accuracy, preparing indictments and subpoenas, and distributing copies.
• Coordinates interviews by scheduling dates and times, confirms appointments and calendars with attorneys, opposing counsel, officers.
• Receives and reviews incoming mail; updates status on litigation matters; routes mail items to attorneys for review.
• Arranges, schedules, and confirms appointments, meetings, court settings, and deposition settings; notifies parties involved.
• Proofreads documents, correspondence, and other related items; ensures proper work methods are upheld.
• Enters Data, organizes, and maintains our case management system, records, and indexes.
• Assists attorneys with preparation before trial and during trial.

Minimum Qualifications

• High School diploma/ GED (General Education Degree).
• Two (2) years minimum of progressive office support and clerical training.
• OR an equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications.

Knowledge, Skills & Abilities

• Modern office practices and records management/maintenance procedures.
• English grammar and spelling.
• Basic mathematics required to calculate and perform general accounting procedures.
• Filing and information systems, including EXCEL spreadsheets and Microsoft Word.
• Effectively operating personal computers, calculators and peripheral hardware and software products to provide guidance on the maintenance and implementation of developmental procedures of department to which assigned.
• Communicate clearly and concisely, both orally and in writing with all people.
• Use databases and other forms of electronic data storage.
• Maintain accurate and up-to-date records and documentation.
• Establish and maintain cooperative working relationships with those contacted in the course of work.
• Obtain data from the computer during on-line operations, including interpreting technical and departmental information encountered in the performance of responsibilities.
• Maintain a high standard of confidentiality.
• Understand brief, written or oral directions and grasp ideas quickly in order to carry out instructions, solve problems with initiative and exercise good judgment.
• Organize workload to ensure determinations are made on a time basis.
• Act in a professional manner and professional in communication with others.

https://resources.mohave.gov/file/HumanResources/Benefits/Benefits%20Overview.pdf

Closing Date/Time: 5/25/2025 5:00 PM Arizona

Salary:

$31,200.00 Annually