County Clerk-Recorder & Registrar of Voters Information Technology Manager

Job Description:

County Clerk-Recorder & Registrar of Voters Information Technology Manager

Description

Description

WHAT WE OFFER

The County of Ventura offers an attractive compensation and benefits package that includes:

• Educational Incentive - An educational incentive of 2.5% for completion of an associate's degree, 3.5% for completion of a bachelor's degree, OR 5% for completion of a graduate's degree.
• Bilingual Incentive - Proficiency levels by exam are $.69 per hour (Level I), $1.00 per hour (Level II), or $1.32 per hour (Level III).
• Annual Leave Accrual - New regular, full-time employees in this classification will earn 208 hours per year, increasing to 288 hours after 5 years of service.
• Annual Leave Redemption - An employee may elect to "cash in" or redeem up to 100 hours of vacation accrued in the same year after using 80 hours of vacation in the preceding 12 months.
• Deferred Compensation - Eligible to participate in the County's 401(k) Shared Savings Plan and/or the Section 457 Plan. This position is eligible for up to a 3.00% match on your 401(k) contributions.
• Health Plans - Full time employees are given a flexible credit allowance of up to $25,558 annually to offset the purchase of medical, dental, and/or vision insurance for you and your dependents.
  • Employee only - $509 per biweekly pay period
  • Employee plus one dependent - $779 per biweekly pay period
  • Employee plus family - $983 per biweekly pay period
• Flexible Spending Accounts - Choice of participation in the Flexible Spending Accounts which increase spending power through reimbursement of pre-tax dollars for IRS approved dependent care and health care expenses.
• Pension Plan - Both the County and employees contribute to the County's Retirement Plan and to Social Security. If eligible, reciprocity may be established with other public retirement systems, such as PERS.
• Holidays - 12 paid days per year, which includes a scheduled floating holiday.
• Additional Benefits - Tuition Reimbursement, Disability Plans, Employee Assistance Program, Life Insurance, Wellness Program.

POSITION
The County Clerk-Recorder & Registrar of Voters Information Systems Technology Manager is responsible for: overseeing development, implementation, maintenance and security of the agency's technology systems; monitoring, evaluating and implementing policies and procedures related to technology systems and security, including disaster recovery and business continuity plans; coordinating project plans and schedules to ensure timeliness and budgetary constraints are met; providing high-level systems analysis and technical assistance to department personnel; and directing and coordinating the activities of departmental information technology staff.

Distinguishing Characteristics:
The Clerk-Recorder & Registrar of Voters Information Technology Manager reports directly to the Legal Compliance Officer and has primary responsibility for planning and administering the daily operations of the Clerk-Recorder Information Technology Division of the County Clerk and Recorder’s Office.

PAYROLL TITLE: Staff/Services Manager II

AGENCY/DEPARTMENT: County Clerk-Recorder & Registrar of Voters

Staff/Services Manager II is a Management classification and is not eligible for overtime compensation.

The eligible list established from this recruitment may be used to fill current and future Regular (including Temporary and Fixed-term), Intermittent, and Extra Help vacancies for this position only. There is currently one (1) vacancy within County Clerk and Recorder's Office.

TENTATIVE SCHEDULE

OPENING DATE: April 24, 2025
CLOSING DATE: May 7, 2025, at 5:00 pm

ORAL BOARD EXAMINATION: Tentatively scheduled for the week of May 19, 2025

Examples Of Duties

Duties may include, but are not limited to the following:

• Plans, organizes, coordinates, and directs the design, operations, installation, upgrades, and security of the Agency's Wide Area Network and Local Area network.
• Serves as a liaison to Information Technology Services Department (ITSD) in support of County-wide technology initiatives and standards.
• Represents the Clerk and Recorder's Office in contacts with other governmental agencies, departments, private organizations, contractors, and the public regarding IT, technology and other related topics.
• Stays current with industry trends and best practices in technology solutions, making recommendations to increase efficiency and security.
• Develops and enforces office-wide policies and procedures.
• Confers with management on organizational, personnel, budget, and operational issues.
• Assists in the development of the Clerk and Recorder's annual IT Strategic Plan.
• Coordinates and utilizes the problem incident reporting vehicle within the Agency level.
• Designs work processes and monitors performance outcomes.
• Monitors and supervises the work of subordinates including training, performance evaluation, and discipline.
• Develops and presents hands-on training to large groups.
• Collaborates with individuals at all levels of the agency to effectively address stakeholder needs.
• Performs other related duties as required.

Typical Qualifications

These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list.

EDUCATION, TRAINING, and EXPERIENCE:
Any combination of education and experience equivalent to:

• Bachelor's degree in Computer Science, Information Systems, or a closely related field; AND
• Two (2) years of progressively responsible experience managing the design, development, implementation, operation, and maintenance of a large complex information systems program in a large, multi-service public or private sector organization.

Additional years of experience may substitute for education on a year-for-year basis, up to a maximum of four (4) years
Higher education may substitute up to 1 year of experience

NECESSARY SPECIAL REQUIREMENT(S):

• Some experience supervising subordinate staff

DESIRED:

• Master of Library & Information Science
• Five (5) to seven (7) years of increasingly responsible experience in a medium to large, sophisticated information system environment, preferably in the public sector
• Project Management experience
• Knowledge of and experience with information technology, systems, technology products, and networking and delivery technologies in a public service and public computing environment
• Experience with voting systems and electronic information management systems including, Tyler Eagle Recorder and/or Eagle Clerk
• Knowledge of and experience with library applications and technologies
• Experience working with an integrated County Clerk-Recorder system, manipulating records, and database management
• Experience speaking publicly, including delivering training programs

KNOWLEDGE, SKILLS, and ABILITIES:

Considerable to thorough knowledge of: current network infrastructure, architecture and server operating systems, database systems, data communication protocols and peripherals used in the Clerk and Recorder's Office including current applications, system requirements, user access needs and requirements for authorization; project resource and fiscal management; principles of structured design for database development and design; software development lifecycle and principles of design application using flowchart techniques and prototype development tools; techniques for protecting systems and data security; project management techniques, organization, and coordination; principles of supervision and personnel management; principles and techniques of resource management, budget estimation, preparation and analysis, fiscal management, technical report writing, organization and staffing; application of office automation to business processes; contract negotiation; marketing of services both internal and external to the County and public relations; state-of-the-art programming and design languages and tools and systems; modern office management principles, practices, operations, policies and procedures; principles and techniques of effective public and media relations.

Thorough knowledge of: programming language source code for operating systems, database systems, web development and network peripheral maintenance; information technology, systems, technology products, and networking and delivery technologies; principles of systems design and of current and emerging developments in applications, electronic security, and communications; virtual technology, networking systems, Microsoft Server, various electronic devices and operating systems.

Working ability to: logically conceptualize and analyze department system requirements, interdependent systems, and technology services; evaluate user requirements; find creative application solutions that consider short and long-term departmental needs; understand highly complex and varied information-technology systems and issues and embrace public service and equity goals and strategies; test and isolate problems and develop effective solutions; utilize computer applications, programs and equipment to effectively gather, maintain, and prepare a variety of reports and recommendations; analyze and interpret complex administrative and organizational problems and data; sequence departmental processes into incremental steps using flowcharting techniques and other modeling tools; communicate effectively and present information both orally and in writing to technical and non-technical audiences; implement procedures and plans; create and produce project and technical documentation; plan, organize, lead, train, coordinate, direct, supervise and evaluate the work of County Clerk and Recorder Information Technology Division; establish and maintain effective working relationships; provide good customer service and implement new approaches; interpret and explain existing, new and changing laws governing the activities and documentation of the Clerk and Recorder's Office; resolve difficult, complex and technical recordation issues; work with the public in a professional, courteous, and service-oriented manner.

Skill in: public speaking and developing and delivering presentations to individuals and groups, including training programs.

WORKING CONDITIONS:

At times may be required to work outside normal business hours and work extended hours to accomplish requirements of this position.

Recruitment Process

FILING DATE: Applications must be received by County of Ventura Human Resources in Ventura, California, no later than 5:00 p.m. on Thursday, May 8, 2025.

To apply on-line, please refer to our web site at www.ventura.org/jobs . A paper application can be obtained by calling (805) 654-5129. Our address is County of Ventura Human Resources, 800 South Victoria Avenue, L-1970, Ventura, CA 93009.

NOTE TO APPLICANTS: Sufficient information must be provided under the Education/Work Experience portion of the application and supplemental questionnaire to thoroughly and accurately demonstrate your qualifications to determine eligibility. A resume may be attached to supplement your responses in the above-referenced sections; however, it may not be submitted in lieu of the application.

SUPPLEMENTAL QUESTIONNAIRE - qualifying
All applicants are required to complete and submit the questionnaire for this examination at the time of filing. This questionnaire may be used throughout the examination process to assist in determining each applicant's qualifications and acceptability for the position. Failure to complete and submit the questionnaire may result in the application being removed from further consideration.

APPLICATION EVALUATION - qualifying
All applications will be reviewed to determine whether or not the stated requirements are met. Applicants meeting the stated requirements will be invited to continue to the next step in the screening and selection process.

TRAINING & EXPERIENCE EVALUATION: A Training and Experience Evaluation (T&E) is a structured evaluation of the job application materials submitted by a candidate, including the written responses to the supplemental questionnaire. The T&E is NOT a determination of whether the candidate meets the stated requirements; rather, the T&E is one method for determining who are the better qualified among those who have shown that they meet the stated requirements. In a T&E, applications are either scored or ranked according to criteria that most closely meet the business needs of the department. Candidates are typically scored/ranked in relation to one another; consequently, when the pool of candidates is exceptionally strong, many qualified candidates may receive a score or rank which is moderate or even low resulting in them not being advanced in the process.

NOTE: The selection process will likely consist of an Oral Exam, which may be preceded or replaced with the score from a Training and Experience Evaluation (T&E), contingent upon the size and quality of the candidate pool. In a typical T&E, your training and experience are evaluated in relation to the background, experience and factors identified for successful job performance during a job analysis. For this reason, it is recommended that your application materials clearly show your relevant background and specialized knowledge, skills, and abilities. It is also highly recommended that the supplemental questions within the application are completed with care and diligence. Responses such as "See Resume" or "Refer to Resume" are not acceptable and may disqualify an applicant from further evaluation.

ORAL EXAMINATION - 100%: A job-related Oral Examination will be conducted to evaluate and compare participating applicants' knowledge, skills, and abilities in relation to those factors which job analysis has determined to be essential for successful performance of the job. Applicants must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.

NOTE: If there are three (3) or fewer qualified applicants, an oral examination will not be conducted. Instead, a score of seventy percent (70%) will be assigned to each application, and each applicant will be placed on the eligible list.

The eligible list established from this recruitment may be used to fill current and future Regular (including Temporary and Fixed-term) vacancies within the County Clerk and Recorder's Office for this and similar positions only. There is currently one (1) Regular vacancy.

Candidates successfully completing the exam process may be placed on an eligible list for a period of one (1) year.

BACKGROUND INVESTIGATION
A thorough pre-employment, post offer background investigation which may include inquiry into past employment, education, criminal background information, and driving record may be required for this position.

EQUAL EMPLOYMENT OPPORTUNITY
The County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

For further information about this recruitment, please contact Judy Larson by email at judy.larson@ventura.org or by telephone at (805) 654-3611.

YOUR BENEFITS AS A COUNTY OF VENTURA EMPLOYEE

MANAGEMENT

To learn more about Benefits, Retirement, and the Memorandum of Agreement (MOA), see links below.

• Benefits website or you may call (805) 654-2570.
• Retirement FAQ's
• Memorandum of Agreement

Union Codes:MB3, MB4, MS, MT,MCC, MU

Closing Date/Time: 5/8/2025 5:00 PM Pacific

Salary:

$94,952.16 - $132,946.06 Annually