Administrative Assistant

Job Description:

Administrative Assistant

Description

Pay Range: $22.90 - $28.62/hr. | $47,632 - $59,539 annual compensation

Job Posting Closing on: Monday, April 28, 2025

Workdays & Hours: Monday - Friday 8am - 5pm; Some evening/weekend work required.

Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities. Find out More!

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of nearly 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.

The City of Fort Worth is one of the fastest-growing large cities in the U.S. Our employees serve nearly one million residents, promoting our values of exceptional customer experience, mutual respect, diversity, continuous improvement, ethical behavior, and accountability.

The Code Compliance Department is seeking a detail-oriented Administrative Assistant to serve as the department’s Human Resource Coordinator (HRC). Additionally, this position will act as the key point of contact for the department’s Workers’ Compensation claims while overseeing routine administrative and technical tasks including special projects as needed.

We are looking for a critical thinker who can quickly adapt to changing situations. The ideal candidate will have experience with workers’ compensation processes and administrative support, along with strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. The candidate should also have excellent communication and interpersonal skills to collaborate effectively across teams, as well as a proactive and collaborative attitude, demonstrating initiative and the ability to build strong working relationships.

Minimum Qualifications:

• Associate's degree from an accredited college with major course work in Business Management, Public Administration, Business Administration or related field.
• Four (4) years of clerical and administrative experience.

Preferred Qualifications:

• Experience handling Human Resources functions, including medical leave requests, payroll, and payroll processing.
• Experienced in managing high volume worker’s compensation claims.
• Intermediate proficiency in Microsoft Office Suite (Outlook, Word, Excel), with strong experience in Excel.
• Advanced knowledge of PeopleSoft (or similar Human Capital Management system) with experience in position management and processing personnel actions.
• Experience in interpreting and applying policies and procedures.
• Strong communication skills, with an emphasis on customer service, documentation, and report preparation.
• Demonstrated adaptability and a proactive approach to managing HR challenges and tasks.

The Administrative Assistant job responsibilities include:

• Provide confidential and complex administrative and fiscal support to the daily operations of the various Code Compliance divisions.
• Participate in fiscal activities and providing staff support including payroll, medical records coordination, workers’ compensation, and other personnel transactions as assigned.
• Serve as the department Worker’s Compensation Liaison (WCL) managing the workers' compensation claims process, ensuring compliance with regulations, and serving as a point of contact between employees, insurance carriers.
• Serve as the department Human Resources Coordinator (HRC), Medical Records Custodian (MRC), and Timekeeper, and act as a liaison between the department and Human Resources.
• Assist with managing the hiring process internally for various department positions including temporary, seasonal, and intern positions.

Working Conditions

Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking and repetitive motion

Physical Demand

Sedentary Work - Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Apply Now! Come be part of something special in Fort Worth.

Conditions of Employment

The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.

The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.

Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.