Business Process Specialist (Financial Data Management) - Corporate Support Services

Job Description:

Business Process Specialist (Financial Data Management) - Corporate Support Services

Description

Minimum Qualifications
Education and/or Equivalent Experience:

• Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a field related to the job, plus one (1) year experience related to the job.
• Experience may be substituted for education up to a maximum of four (4) years.

Licenses or Certifications:

• None.

Notes to Applicants
The Business Process Specialist - Financial Data Management position is needed within Corporate Support Services ( CSS ) and will focus on financial data management, enhancing business process improvements, analyze Excel-based budget reports, and create dashboards to present key financial insights. This role will support leadership in making data-driven decisions and ensure alignment with organizational financial goals. The Business Process Specialist will provide support to CSS business units; Facilities Management, Planning & Project Development, Supply Chain, Fleet, Security, and Business Operations. This position will serve as a liaison between CSS business units and Austin Energy Finance division, ensuring data accuracy and producing error-free reports that support strategic objectives.

Working with Austin Energy provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. Please click HERE for more information.

Employment Application:

• The City of Austin employment application is an official document; incomplete applications will not be considered.
• The Employment Record should be complete with job titles, employment dates, job duties, functions, and responsibilities for each position held. Starting salary will be based on overall relevant experience from your application.
• Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications.
• Résumés will not be accepted and statements such as “see résumé” will not be accepted. You may use “N/A” for fields that are not applicable.
• Please note that Austin Energy may close the job posting at any time after 7 days from the date of the initial advertisement. Once the job posting has closed, applications cannot be changed.

If you are selected as a top candidate:

• Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution.
• If you are identified as a top candidate and are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date.
• This position requires a criminal background investigation.

Good Standing Employees
Employees, in Good Standing, who are candidates within the department/division that the position resides in and who meet the minimum and all of the preferred qualifications (if any) of the position will be included in the initial interview. Department/division employee must remain in Good Standing through the Top Candidate Selection phase at which time the Good Standing status will be re-verified.

Fair Labor Standards Act:
This position is considered FLSA Exempt. Exempt employees are salaried and, except as provided, are not eligible for overtime compensation.

Critical:

This position has been designated as a Critical Employee position. Critical Employees are considered necessary and vital and supports activities that impact City or department operations. This work can be done while at a designated work site or while working at an alternate work location. Critical employees who are able to work at an alternative work location are required to do so. Schedules may be modified, and employees may be reassigned to another area during extraordinary situations or emergency conditions to provide essential services.

Pay Range
$29.23 - $36.54

Hours
Monday - Friday; 7:30 a.m. - 4:00 p.m.
Telework authorized per current City of Austin policy of 60%
Job Close Date 05/07/2025 Type of Posting External Department Austin Energy Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 4518 Mueller Blvd, Austin Texas 78723 Preferred Qualifications

• Proven high level of organizational skills with the ability to plan for and meet multiple deadlines, follow-up on action items, develops and maintains financial data management and department needs.
• Demonstrated experience in managing financial data and leading cross-functional teams across all organizational levels to drive collaboration and alignment.
• Problem solving skills in analyzing financial data to identify opportunities to provide process improvement analysis and recommendations for department processes and projects.
• Experience evaluating financial performance metrics to ensure critical processes operate efficiently and recommend and implement data-driven process improvements.
• Ability to handle multiple projects and adjust work accordingly to meet delivery timelines commensurate with degree of financial risk and impacts involved.
• Experience in developing and editing financial data presentations and facilitating cross-functional meetings.
• Experience communicating effectively and professionally with the public, and provide excellent customer service.
• Excellent Microsoft Office Skills using Word, Excel, PowerPoint, and Outlook.

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.


Assists in planning, executing and closing projects in a variety of operational and/or administrative situations related to specific assignments/areas. Develops and maintains databases to support data analysis and research findings for business projects. Assists in preparation of recommendations for implementation of new or revised policies, procedures, and/or process changes/improvements. Write reports that summarize findings, data collection techniques, implementation options, etc. Establishes project schedules using project planning software/tools, updates and maintains project status reports. Communicate project/process status. Conduct research, analyze trends, determine accuracy and relevancy of data/information, and use sounds judgment to evaluate alternatives. Facilitates and documents meetings, action items, and processes using flowcharting methodologies. Maintains positive working relationships with managers, supervisors, employees and other stakeholders to gain their cooperation and support.

Responsibilities- Supervision and/or Leadership Exercised:

• None.

Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of business strategies, objectives, planning, development and management processes and process improvement
• Knowledge of research methodologies, cost/benefit analysis, statistics and financial modeling
• Knowledge of applicable City of Austin, state and federal statutes, ordinances and codes
• Knowledge of performance measures, quality improvement programs and project management methods
• Skill in oral and written communication using a variety of formats including: print communication, electronic format, presentations and telephonic
• Skill in using computers and related software applications
• Skill in data analysis and problem solving
• Ability to quickly recognize and analyze irregular data and situations
• Ability to work independently and with teams

Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* The minimum qualifications for the Business Process Specialist position are: Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a field related to the job, plus one (1) year experience related to the job. Experience may be substituted for education up to a maximum of four (4) years. Do you meet these minimum qualifications?

• Yes
• No

* Describe in detail how you meet the minimum qualifications of this position.
(Open Ended Question)
* Do you have experience handling multiple projects, adjusting work accordingly to meet delivery timelines commensurate with degree of financial risk and impacts involved.

• Yes
• No

* This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.

• I acknowledge and understand this position requires a Criminal Background Check.

* Please describe your experience planning and meeting multiple deadlines, following up on action items, developing and maintaining financial data management and department needs.
(Open Ended Question)
* Describe your experience managing financial data and leading cross functional teams across all organizational levels to drive collaboration and alignment.
(Open Ended Question)
* Describe your experience with problem solving to analyze financial data to identify opportunities to provide process improvement analysis and reccomendations for department processes and projects. Please indicate in your employment history where you gained this experience.
(Open Ended Question)
* Tell us about your experience evaluating financial performance metrics to ensure critical processes to operate efficiently and recomend and implement data driven process improvements. Please indicate within your employment history where you gained this experience.
(Open Ended Question)
* Describe a time when you had to handle multiple projects and had to adjust your work accordingly to meet delivery timelines commensurate with the degree of financial risk and impacts involved. Please indicate within your employment history where you gained this experience.
(Open Ended Question)
* Describe a time when you developed and edited financial data presentations along with facilitiating cross functional meetings.
(Open Ended Question)
* Describe a time when you developed and edited financial data presentations along with facilitiating cross functional meetings. Please indicate within your employment history where you had this experience.
(Open Ended Question)
* Describe your experience communicating effectively and professionally with the public, and providing excellent customer service.
(Open Ended Question)
* Which of the following best describes your proficiency with Microsoft Office Suite, specifically with Word, Excel, PowerPoint and Outlook?

• No experience
• Basic: create/edit simple documents, spreadsheets, emails, & simple presentations
• Intermediate: create/edit a variety of documents & spreadsheets; reformat document features such as color, font style and size of text, change page size/width, & filter/sort data fields create a variety of presentations, & reformat individual slides
• Advanced: create/edit complex documents, spreadsheets, presentations; integrate features such as tables, charts, mathematic formulas, hyperlinks, graphics; data/mail merge, import data from one document to another create/edit complex, professional-quality

Optional & Required Documents

Required Documents Optional Documents