Grants Administrator

Job Description:

Grants Administrator

Description

Minimum Qualifications
Graduation with a Bachelor’s degree from an accredited college or university with major coursework in Business Administration, Public Administration, or in a field related to the job, plus four (4) years of related experience, including one (1) year which were in a project or program lead capacity.

Licenses and Certifications Required:
None.
Notes to Applicants
This position resides in the newly formed Grants Division of the Intergovernmental Relations Office. This new division seeks to centralize grant funding strategies. The Grants Administrator provides consultative services throughout the City, collaborating across teams, and developing and delivering programs and training.

This position will:

• Serve as a City-wide resource to identify/solicit/secure funding for City programs and activities.
• Bolster public/private partnerships.
• Manage projects; develop and maintain grant program plans
• Plan and implement training programs

Successful candidates will demonstrate the following:

• Expertise in securing grant funding and in managing grants.
• Ability to work collaboratively
• Ability to establish and maintain effective communication and working relationships with City employees at all levels of the organization, and with Federal and State Grant Program Officers
• Ability to managing multiple projects simultaneously

When completing the City of Austin employment application: Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job titles and employment dates for all jobs you wish to be considered. A résumé is required, but will not substitute for a complete employment application. Please include contact information from previous employers. A cover letter is also required. In the cover letter candidates should describe, in concise detail, their interest in this position and highlight any prior experience that is relevant to this position

Assessment:
A skills assessment may be required for this position.

Pay Range
$33.49 - $42.71

Hours
Monday - Friday.
8:00 a.m. - 5:00 p.m.
Hours may vary depending on operational needs. Some evenings and weekends may be required.
Job Close Date 05/22/2025 Type of Posting External Department Management Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 919 Congress Avenue, Austin, TX Preferred Qualifications
Preferred Experience:

• Experience writing federal and state grants; experience writing private/foundation grants
• Experience drafting budgets for federal and state grant proposals
• Experience building and managing relationships with Federal and State Grant Program Officers
• Grant compliance experience
• Project management, including building and managing project teams
• Facilitation and training skills.

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

Explores, researches, and assesses Federal, State, and Private Grant opportunities. Provides consultative services related to grants and social service agreements across the organization to provide best practices that ensure compliance with all grants and Local, State, and Federal requirements. Enhance programs and services by establishing and supporting a network of stakeholders across the City for knowledge sharing. Designs and facilitates workshops, training, and content to build capacity across the organization. Monitors, tracks, and audits grant applications and performance to ensure compliance with reporting requirements for State and Federal grant-funded programs. Coordinates with COA departments to review, assess, and provide expert analysis and input on grants, service agreements, contracts, and related documents. Facilitates annual grant program planning to include annual performance and evaluation reporting; enters monthly reports for State and Federal grant-funded programs. Develops standard operating procedures and auditing tools.

Responsibilities- Supervision and/or Leadership Exercised:

May provide leadership, work assignments, evaluation, training, and guidance to others.
Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of laws and regulations pertaining to Federal, State, and Private grants and contracts administration.
• Knowledge of Federal, State, and Private grants and contract administration and principles.
• Knowledge of contract development, contract language, terms, and conditions.
• Knowledge of public purchasing practices and techniques.
• Knowledge of City of Austin practices, policies, and procedures.
• Skill in grant writing, applications and implementation.
• Skill in working with others to ensure grant compliance and departmental responsiveness.
• Ability to prioritize multiple projects and effectively manage workflow to meet deadlines.
• Ability to maintain connections within other City departments and external funding agencies.
• Ability to communicate effectively, both orally and in writing.
• Ability to analyze complex administrative personnel and organizational problems and develop effective courses of action.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* This positions requires graduation with a Bachelor’s degree from an accredited college or university with major coursework in Business Administration, Public Administration, or in a field related to the job, plus four (4) years of related experience, including one (1) year which were in a project or program lead capacity. Do you meet the minimum qualifications of the position?

• Yes
• No

* Please describe your experience writing Grant applications to leverage or enhance existing funding sources and managing awarded Grants for compliance with Federal, state or Local requirements.
(Open Ended Question)
* Briefly describe your experience in developing, streamlining, and implementing organizational processes and procedures related to managing incoming grants.
(Open Ended Question)
* Please tell us about your experience in grant management, including grant compliance/monitoring, fiscal reporting, and managing sub-recipient agreements. In your answer please include which position on your application where you gained this experience and what specific role you played. If you do not have this experience, please put N/A.
(Open Ended Question)
* Describe a time when you used your skills in building capacity around leveraging grants.
(Open Ended Question)
* Describe a time when you used your skills to help a client create a funding strategy for a project.
(Open Ended Question)
* In concise detail, please describe your experience leading projects and teams to accomplish organizational goals.
(Open Ended Question)


Optional & Required Documents

Required Documents Cover Letter Resume Optional Documents