Finance Intern (Administrative Intern)

Job Description:

Finance Intern (Administrative Intern)

Description

Description

THE POSITION:

If you are a student looking to gain practical, real-world experience in public administration and financial management, we invite you to apply to join the City of Tustin's Finance Department as a Finance Intern. Successful candidates will be driven, detail orientated, and ready to learn!

The Finance Intern position is a training classification specifically designed to provide on-the-job training and experience to current students in pursuit of a degree in finance, accounting, public and/or business administration . To be considered, applicants are required to submit either a web-generated unofficial transcript or a scanned copy of an official transcript.

Given that this is a part-time, at-will, non-benefitted position, hours will be limited to less than 1,000 hours per fiscal year. Hours worked may vary significantly from week to week.

THE CITY OF TUSTIN:

Tustin is a vibrant and charming city nestled in the heart of Orange County. It remains true to its quaint heritage while warmly welcoming neighbors and planning for purposeful growth in the future. Called home by a passionate and diverse community, Tustin is a place for all generations and every walk of life. Behind this beloved community, there is a team of practiced public servants who steward the City’s future while maintaining its unique charm and rich history. By balancing the needs of today with optimism for tomorrow, the City of Tustin works to realize its vision of a safe, high-quality and thriving community.

THE FINANCE DEPARTMENT:

The Finance Department serves the public as well as provides financial and administrative services for other departments, including IT support and customer service for Tustin water utility patrons. Finance is responsible for reporting on the financial position of the City, which includes preparation of the City's annual audited financial reports, budget documents, federal/state/county-required financial reports, and more. Join Team Tustin and help the department achieve Tustin’s mission of providing effective, high-quality services that foster safety, quality of life, and economic vitality throughout the community.

THE RECRUITMENT PROCESS:

Application materials will be carefully reviewed to identify candidates who meet the minimum qualifications for the position. Those who are best qualified will be invited to participate in a panel interview. Those who pass the panel interview will earn placement on the eligible list, which may be used for current and future vacancies in the job classification.
This recruitment is conducted on a continuous basis to meet the needs of the City as vacancies occur and may close at any time.

Examples of Duties

As a part-time Finance Intern, incumbents will perform a wide variety of duties. Examples of these duties may include, but are not limited to, the following:

• Performs research and analysis on assigned projects, prepares reports to summarize findings, and makes recommendations for appropriate action; prepares visual aids such as charts, graphs, and presentation slides

• Provides verbal or written information in response to inquiries and requests from other employees and the public; provides technical and administrative assistance

• Maintains and updates a variety of departmental files, records, and databases; compiles data and prepares reports

• Reviews applications, records, and files for completeness and conformance with established regulations and procedures

• Assists department employees in the performance of assigned tasks

• Assist with financial reporting and variance analysis

• Assist with schedules for accounts payable and annual audits
• Provide administrative support to assist with digitizing documents and organizing files across various finance divisions

• Organize and compile data (including data entry) for journal entries and/or other reconciliation

Minimum Qualifications

EDUCATION AND/OR EXPERIENCE:

Graduation from high school and current enrollment in an accredited college or university in pursuit of an associate's or bachelor's degree with a major course of study in finance, accounting, public and/or business administration.

SPECIAL REQUIREMENTS:

Satisfactory results from a criminal history review, physical examination and administrative screening.

KNOWLEDGE, SKILLS, & ABILITIES:

To view the knowledge, skills, & abilities expected of the position, please follow the link here.

Working Conditions & Physical Demands

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

While performing the duties of this job, the employee is regularly required to sit; talk or hear, both in person and by telephone; use hands to finger, handle, feel or operate standard office equipment; and reach with hands and arms. The employee occasionally stands or walks and lifts and moves records and documents weighing up to 20 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.

Mental Demands:

While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; learn and apply new information or skills; and interact with staff, the public, and others encountered in the course of work.

WORK ENVIRONMENT

The employee typically works in office conditions; the noise level is frequently quiet or moderately quiet, at or below 85 decibels.

Employment for this group is at-will and based on continued programmatic needs. No guarantees are made related to hours or longevity. Hours are limited to less than 1,000 hours per fiscal year.

Employees do not receive health, retirement, or any other benefits unless otherwise required by law .

DEFERRED COMPENSATION
In lieu of Social Security, e mployees are required to contribute 5.5% of salary on a pre-tax basis every pay period to an OBRA 457 deferred compensation plan. The City contributes an additional 2%, for a total combined contribution of 7.5%.

Closing Date/Time: Continuous

Salary:

$16.50 Hourly