Associate Vice President for Finance

Job Description:

Associate Vice President for Finance

Description

Classification: Administrator IV
Hours: Full-time / 40 hours per week
FLSA: Exempt

Anticipated Hiring Salary Range: $16,269 - $17,633* mo.
CSU Salary Schedule
*CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs.

Priority Screening Date: July 27, 2025
Recruitment Status: Open Until Filled

ABOUT CSUMB

California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year.

With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030.

The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University.

As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean.

PURPOSE:

Under the general direction of Vice President for Administration and Finance/CFO, The Associate Vice President for Finance is responsible for leadership and support to the following areas: Accounting and Financial Services including General Accounting, Financial Reporting, Tax, Travel, Accounts Payable, Accounts Receivable/ Payroll; Operations Support and Innovation; Business and Support Services, including Procurement, Contracts and Property; Bursar’s Office.

Direct reports include, but are not limited to, the University Controller, Director of Procurement and Contract Services, Director of Operations Support and Innovation, Associate Bursar, and Manager of Finance Administrative Support Services.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following :

1. University Revenue and Expenditure Control

• Oversees the preparation of financial documents.
• Analyzes and interprets financial documents for conformance to established policies and procedures and/or government regulations.
• Manages the reporting of financial information from all operations.
• Responsible for investment management, cash management, and debt financing activities.
• Works with facilities planning, design and construction staff to administer capital outlay expenditures.
• Works closely with the Corporation Controller to ensure that CSUMB auxiliary organizations’ financial policies and practices comply with all CSU, regulatory, legal, and prudent business standards; monitors internal and external deadlines and requirements.
• Acts as primary contact for tax issues.
• Direct financial forecasting.
• Minimizes liability to the University by ensuring compliance with governing regulations and addressing risk management issues.
• Works in collaboration with the Executive Director of Budget and Planning in the areas pertaining to planning and budgeting processes.

2. Fiscal Operations, Office Management and Leadership

• Develops capacity of financial and business operations to continue to meet the needs of a growing campus in a high quality, customer-oriented, and cost-effective manner.
• Formulates department goals and objectives, sets priorities and evaluates staff performance.
• Develops and controls the budget for Finance departments.
• Organizes staff to meet all campus fiscal demands, and assesses the level of service offered to the campus community to maximize affordability and accountability through partnership and teamwork.
• Implements systems, procedures, processes and new approaches that continually promote and assure quality improvement.

3. University fiscal integrity and audit compliance

• Reviews the output of all fiscal departments to ensure the quality and integrity of the financial data and ensure that all applicable reporting deadlines are met.
• Recommends, develops and implements new or revised fiscal policies and procedures.
• Ensures compliance with changes in law or regulations that affect fiscal operations.
• Interprets University, CSU, and governmental regulations for expenditures, fiscal control and accountability and recommend appropriate actions.
• Ensures that fiscal and business activities comply with federal, state, CSU, and local agency requirements.
• Provides fiscal leadership to this reporting unit and oversight to the campus community for fiscal policy adherence.
• Acts as the point of contact for all internal and external audit activities, including acting as the Campus Audit Liaison with the Chancellor's Office for all audit and advisory services.
• Oversees the annual audit program as determined by the Chancellor's Office to ensure timely and accurate responses, facilitate communication between the campus and the Chancellor's Office, and works with departments to ensure corrective actions are completed timely

4. University fiscal policy and procedure advisement and development

• Participates as a member of various University committees, teams and work groups. Attends regular meetings of the Administration and Finance management team and other groups, as required.
• University committees include: University Budget Committee, Budget and Resource Management Committee (BRMC), Auxiliary Audit Committee, Auxiliary Investment Committee and delegated for OSU Budget Committee.
• Interprets laws and regulations to assist administrators at all levels in resolving fiscal problems.
• Provides fiscal consultation for new program review.
• Facilitates communications through campus, system-wide and other various forums.
• University fiscal policy and procedure advisement and development

5. Departmental Oversight and Strategic Leadership

• Provides input to the development and implementation of departmental goals, operational strategies, and performance metrics for the following departments: Accounting and Financial Services, Business and Support Services, Operations Support and Innovation, Payroll, and the Bursar’s Office.
• Supervises the following departmental leaders: University Controller, Director of Procurement and Contract Services, Director of Operations Support and Innovation, Associate Bursar, and Manager of Finance Administrative Support Services.
• Ensures compliance with CSU, state, and federal regulations across departments, and aligns operations with campus financial policies and goals.
• Oversees internal controls and operational effectiveness of each department to maintain financial integrity and service quality.
• Serves as primary campus liaison with the Payroll Center at CSU Long Beach, providing oversight and coordination payroll-related processes, issue resolution, and compliance for Cal State Monterey Bay, in close collaboration with the Associate Vice President of Human Resources at Cal State Monterey Bay.

6. Cross-Divisional Collaboration and Process Innovation

• Leads enterprise-wide process improvement initiatives and financial systems implementations to enhance efficiency, integration, and service delivery.
• Drives strategic planning efforts within Finance to ensure alignment with campus growth, budget priorities, and long-term institutional objectives.
• Collaborates extensively with leadership across divisions (e.g., Academic Affairs, Student Affairs, University Advancement) to coordinate financial planning efforts and achieve shared goals.
• Fosters cross-functional relationships and promotes a service-oriented culture that prioritizes transparency, teamwork, and accountability.
• Initiates and supports campus-wide adoption of financial best practices, policy enhancements, and technology-driven solutions.

Other Functions :
Participates in university task forces and special projects as required. Performs other job-related duties and special projects as assigned.
KNOWLEDGE, SKILLS AND ABILITIES:

Thorough knowledge of: integrated planning and development of fiscal resources; business and financial practices.

Skilled in: finance and fund accounting, and the ability to apply both to higher education; use of computerized information and financial systems in financial analysis and reporting; working successfully with a team of employees to establish goals and meet deadlines; strong interpersonal communication and writing skills.

Ability to: analyze data and information from diverse sources to create comprehensive financial plans and to provide appropriate interpretation of federal, state, and local laws and regulations; explain complex financial information to people without a background in finance or accounting; develop positive and effective working relationships with both internal and external individuals and groups; promote a service-oriented environment; develop effective recommendations for policy development and implementation; work effectively in a multiethnic/multicultural environment.

MINIMUM QUALIFICATIONS:

Education: Equivalent to a bachelor’s degree from an accredited college or university in accounting, business, finance or closely related field

Experience: A minimum of ten (10) years of progressively responsible experience in fiscal services, preferably in a higher education or non-profit setting, which includes at least seven (7) years of supervisory experience.

PREFERRED QUALIFICATIONS:

• A Master’s degree in business, public administration, accounting, finance, or related field. Experience in higher education or large, complex non-profits.
• Exceptional interpersonal, communication and conflict resolution skills.
• Demonstrated competence/knowledge in a collective bargaining environment.
• Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent student information system; Microsoft Office Professional Suite, and Google mail and calendaring programs.
• Current or former experience in higher education setting; current or former California State University employee highly desirable.
• Professional license that demonstrates expertise in financial, management, or non-profit highly desirable (e.g., CPA, CMA, CGFM, CFA, CIA, etc.)

SPECIAL CONDITIONS OF EMPLOYMENT AND POSITION DESIGNATIONS:

• All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
• The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment.
• The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
• This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107.
• This position is a designated position in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file a Statement of Economic Interest subject to the regulations of the Fair Political Practices Commission.
• This position has been designated as a sensitive position with:
  • responsibility for the care, safety and security of people (including children and minors), animals and CSU property
  • authority to commit financial resources of the university through contracts greater than $10,000
  • access to, or control over, cash, checks, credit cards, and/or credit card account information
  • responsibility or access/possession of building master or sub-master keys for building access
  • access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards ;
  • control over campus business processes, either through functional roles or system security access
• Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage.
• May require occasional evenings and/or weekend work.

PHYSICAL ENVIRONMENT:

Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations.

The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates.

BENEFITS/PERKS:

This is a management-level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental, and vision insurance; long-term disability coverage; life insurance; educational incentives; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For further information, please visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information.

APPLICATION PROCEDURE:

For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.

CSUMB is not a sponsoring agency for staff or management positions.

Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S.

GENERAL INFORMATION:

CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ .

CSUMB is a smoke and tobacco-free campus.

EQUAL OPPORTUNITY EMPLOYER:

CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.

Advertised: Jun 27 2025 Pacific Daylight Time
Applications close: