Office Specialist

Job Description:

Office Specialist

Description

Job Summary

Mohave County Human Resources/Risk Management is looking to hire an Office Specialist.
We are located at 700 W. Beale Street in Kingman, AZ.

This position is part of the Office Assistant Series which may be filled as:
Office Assistant Senior -> Starting at $16.53/hour Office Specialist -> Starting at $19.13/hour

*Work schedule: Monday - Friday 8:00am - 5:00pm

Essential Job Functions

Summary of Responsibilities:

• Front Desk & Public Interaction :
  • Staffs the front desk and main phone lines, providing courteous and professional customer service.
  • Assists the public and staff with complex questions, complaints, and inquiries, directing them as needed.
• Administrative & Clerical Support :
  • Assists throughout the department as needed and cross-trains to provide backup support.
  • Composes correspondence, prepares reports, and maintains accurate records for County, State, Federal, and accrediting purposes.
  • Conducts research using internal and public records to gather accurate information.
  • Establishes, coordinates, and maintains organized filing systems, following State records retention and destruction schedules.
• Financial & Purchasing Duties :
  • Manages accounts payables and receivables, including P-card processing, benefits invoice reconciliation, and workers’ compensation payments.
  • Maintains inventory, purchasing records, and prepares related reports.
• Insurance & Driving Records :
  • Reviews, tracks, and files Certificates of Insurance and Bonds, including contractor follow-ups.
  • Processes and maintains employee driving and training records.
• Data Quality & Reporting :
  • Compiles, audits, and verifies data for completeness and accuracy; resolves errors and omissions.
  • Prepares and maintains a variety of databases, spreadsheets, and time/leave records.
• Professional Standards :
  • Maintains confidentiality, professionalism, and clear, respectful communication at all times.
  • Operates office equipment and adheres to departmental procedures and practices.

Minimum Qualifications

Office Assistant Senior

• High School diploma /GED (General Education Degree).
• Minimum of Three (3) years of progressively responsible administrative support experience:
  • Two (2) of the Three (3) years performing specialized support in the assigned department/division or comparable agency/organization.
• OR An equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications.

Office Specialist

• High School diploma /GED (General Education Degree).
• Four (4) years minimum progressively responsible advanced administrative and clerical office support:
  • Two (2) of the Four (4) years performing specialized support in the assigned department/division or comparable Mohave County Department.
• OR An equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications.

Knowledge, Skills & Abilities

Knowledge, Skills & Abilities:

• Technical Knowledge :
  • Knowledge of departmental procedures, terminology, organization, and common practices.
  • Familiarity with applicable laws, regulations, rules, and Mohave County Personnel Policies and Department Regulations.

• Administrative & Office Skills:
  
  • Proficient in modern office practices and use of equipment such as computers, copiers, fax machines, and calculators.
    
  • Strong filing, indexing, and records management skills.
    
  • Skilled in Microsoft Office, particularly Word (including mail merges) and Excel (basic spreadsheet functions).
    
• Communication & Interpersonal Skills:
  
  • Excellent command of English grammar, spelling, punctuation, and arithmetic.
    
  • Ability to communicate clearly, courteously, and professionally with the public, coworkers, and officials.
    
  • Ability to establish and maintain effective working relationships.
    
  • Demonstrates discretion, tact, and the ability to maintain confidentiality.
    
• Analytical & Organizational Abilities:
  
  • Ability to prioritize, organize, and manage multiple assignments under pressure with frequent interruptions.
    
  • Uses sound judgment to assess situations and respond appropriately.
    
  • Capable of analyzing, interpreting, and applying technical, legal, and policy-related information.
    
  • Ability to develop efficient work processes and complete tasks independently with accuracy.
    
• Supervisory & Leadership Skills (as assigned):
  
  • Ability to train, supervise, and effectively communicate with subordinates.
    
  • Can delegate tasks and monitor performance to ensure quality outcomes.
    
• Additional Requirements:
  
  • Ability to follow complex oral and written instructions.
    
  • Capable of typing with accuracy at a speed required for the role.
    
  • Willingness and ability to travel occasionally for meetings or conferences.
    
  • Ability to perform the essential functions of the position with or without reasonable accommodation.
    

https://resources.mohave.gov/file/HumanResources/Benefits/Benefits%20Overview.pdf

Closing Date/Time: 7/27/2025 5:00 PM Arizona

Salary:

$39,790.40 Annually