Senior Administrative Assistant

Job Description:

Senior Administrative Assistant

Description

Summary

Summary

Minimum Starting Salary: $24.7559 per hour

The Position is open with the Waco Fire Department

The City of Waco Seeks:

A Senior Administrative Assistant who has experience with time management, prioritizing tasks, and has a "can-do" attitude. If you have great customer service skills, pay close attention to detail, and can effectively communicate in a professional manner, this could be the position for you! Apply now!

Minimum Qualifications;
Required:

• Associate's Degree in Business or a related field
• Two years of administrative experience
• Or an equivalent combination of education and experience

Preferred:

• Valid Texas Driver's License

Position Description:

Under basic supervision, performs experienced executive support services and administrative duties for
Department Director; coordinates administrative staff and functions in compliance with City policy. This position
directs office operations and procedures to ensure regulatory compliance and organizational effectiveness and
efficiency.

Essential Functions:
• Provides a variety of secretarial, technical support and administrative duties for a Department Director;
works independently and makes appropriate decisions based on work experience and training; duties may
vary according to job assignment and individual skills.
• Serves as the senior subject matter expert to other administrative staff; oversees administrative workflow by
assigning tasks, monitoring work, and encouraging staff development.
• Exercises initiative and independent judgment in performing administrative duties; applies judgment to
resolving problems, analyzing data and making decisions; tracks department issues and assures the
effective communication of operational information.
• Monitors departmental budget; enters requisitions and purchase orders, assists with budget preparation,
prepares billing statements. Works with appropriate City departments to process travel reimbursements.
• Manages assigned special projects for department programs and functions, research and compiles a
variety of informational material from external and internal sources into narrative and statistical reports for
special projects, community issues and departmental functions.
• Answers questions where judgment, knowledge and interpretation of City policies, procedures and
regulations are necessary; responds independently to inquiries and resolves problems and customer service
inquiries within scope of authority.
• Maintains calendars and travel schedules; coordinates meeting rooms and resources; prepares meeting
agendas, action item lists, and presentation materials.
• Maintains/inputs payroll timesheets and processes payroll information.
• Maintains department files; research files and computer databases; collects and compiles statistical data;
develops and creates a variety of technical and statistical reports; enters and retrieves data in records
management systems; updates manual and computer records and tracking systems.
• May be required to respond afterhours, including holidays and weekends, in the event of a departmental or
City-wide emergency.
• Assists with the preparation and administration of Civil Service exams when necessary. • Works occasional nights and/or weekends when required to facilitate use of the community room

The City of Waco offers a complete benefits package for eligible employees including; health, dental, vision, Employee Assistance Program (EAP), Flexible Spending Accounts, life insurance, long term and short term disability, retirement, deferred compensation plans, holidays, vacation, sick leave, credit union and savings bonds.

To learn more about the benefits offered, visit our Benefits page.

Why Work For Waco:

• Meaningful and challenging work
• Make a difference and improve communities
• Competitive Salary and Benefits
  • Full Range of Benefits, including Health, Dental, Vision, Disability, and Life Insurance
  • Mandatory TMRS Retirement Plan with a 2:1 City Match
  • Education Assistance Program
  • Paid Parental Leave
  • Employee Assistance
  • Longevity Pay
  • And More!
• Chance to do work you are passionate about
• Desire to give back

Closing Date/Time: 7/25/2025 4:00 PM Central

Salary:

See Position Description