Senior Management Analyst

Job Description:

Senior Management Analyst

Description

Position Description

The City of Temecula is recruiting a Senior Management Analyst to work in the Public Works Department. This position will work closely with the Public Works Director and management team to implement the goals of the department in three critical areas, the Capital Improvement Program Division, Land Development Division, and Traffic Division. Key roles of this position will include the preparation of ordinances, resolutions, and agenda reports, assist in the preparation of the Annual Operating and Capital Improvement budgets for the Public Works Department, assist with grant administration, contract administration, and program administration, review reimbursements to developers including refunds, coordinate bond releases, and conduct the audit and review of community facility district (CFD) submittals, and coordinate with various federal, state, and local funding agencies.

The ideal candidate will have experience in the development and administration of a municipal budget and have a general understanding of land development entitlement processes. Experience with the land acquisitions process for a public agency is desirable. The candidate must have strong leadership skills to provide oversight and direct the work of other staff and consultants, and the ability to work in a fast-paced environment, and efficiently and effectively prioritize a variety of tasks. The ideal candidate will have a passion for public service and must have a proven capacity to build strong working relationships and work collaboratively and cooperatively with staff at various levels within the organization, as well as with external customers. Strong technical and analytical skills are highly desirable.

DEFINITION

Under limited supervision, performs a full range of complex, responsible, and varied professional, analytical, financial, systems, statistical, programmatic, management, policy and/or other administrative analysis duties in providing highly responsible staff support within the City Executive Office; develops, presents and implements plans, programs and recommendations for the City Council, City Manager, City departments, advisory committees and commissions, as well as agencies independent of the City; and provides staff support to upper level management.

DISTINGUISHING CHARACTERISTICS

The Senior Management Analyst is the Senior Manager level classification in the Analyst series. The employee works independently to perform complex management, administrative, financial, budgetary, organizational, systems analysis, and problem solving and dispute resolution. The employee may be assigned lead analyst duties over one or more lower level analysts. The Senior Management Analyst is distinguished from the Management Analyst by the level of responsibility assumed and the complexity of duties assigned.

SUPERVISION RECEIVED AND EXERCISED

Receives limited supervision from the City Manager or his/her designee.

Supervision is exercised.

Examples of Duties

Duties may include, but are not limited to, the following:

• Performs administrative and management duties including budget, organizational, staffing, systems, policy, management, procedural and legislative analysis
• Provides assistance in resolving highly sensitive, difficult and complex operational and administration problems; identifies problem areas and issues and propose solutions
• Plans, organizes, coordinates, directs and/or conducts administrative and/or management studies relating to the activities or operation of the assigned department, office, or program area
• Manages and/or conducts complex surveys, research and analysis on administrative, fiscal and operational issues; determines analytical techniques and information gathering processes and obtains required information and data for analysis; analyzes alternatives and makes recommendations regarding such areas as staffing, policy or procedure modifications; discusses findings with management staff and prepares reports of study conclusions; oversees and assists in the implementation of recommendations
• Develops, presents, and implement plans, programs and recommendations for the
• City Council, City Manager, City departments, advisory committees and commissions as well as agencies independent of the City; may serve as staff for various boards, commissions and committees; prepares and presents staff reports and other correspondence, as appropriate and necessary
• Reviews, analyzes, and prepares policies and procedures with Citywide impact; advises departmental administrator regarding City policies and procedures; assists departments in the establishment of standard management procedures
• Participates in the budget development process and budget monitoring activities for assigned areas of responsibility; prepares and presents assigned operating and capital budget submission; reviews and analyzes budget requests and budget changes considering departmental and Citywide implications of such budget actions and confers with departmental staff regarding fiscal alternatives; creates data tracking and reporting systems; monitors monthly status; communicates financial status with management staff
• Performs the full range of duties involved in the identification, planning, development and implementation of new and/or modified programs/projects that would promote and enhance the mission, goals and objectives of the City; oversees or performs the necessary research and analysis to justify the appropriateness of implementing the proposed program/project; prepares presentation materials and background documentation; monitors project success using appropriate tracking and feedback systems
• Plans, coordinates, implements, promotes and oversees significant programs, projects and initiatives; oversees and participates in the development and implementation of program/project goals, objectives, policies, procedures and priorities; oversees and participates in the development and implementation of strategies and work plans for the achievement of these goals
• Manages assigned program/project activities and services and ensures they comply with relevant federal, state and local laws, policies and regulations; researches laws and other regulatory requirements governing governmental operations
• Plans and coordinates assigned services and program/project activities with those of other City programs, functions, departments and staff, boards, committees and task forces, as well as external agencies, groups and the general public to ensure effective cooperation consistent with optimal efficiency, effectiveness and economy; coordinates data, resources and work products, as necessary and upon request in support of a productive and positive working environment
• Represents the assigned area to public and private groups, organizations and other City groups; provides information and assistance as appropriate; responds to inquiries on policy and procedure from departments, other governmental agencies and the public
• Prepares narrative and statistical reports, correspondence, spreadsheets and graphics using automated techniques for the City Council and City Manager; make oral presentations to the City Council, commissions and committees
• Performs the full range of duties involved in researching, negotiating and monitoring assigned contracts and agreements; ensures work is performed in compliance with contracts and agreements
• May act as the City's representative and liaison with various federal, state and local public agencies and with business, professional and community organizations
• Attends and participates in professional group meetings; stays abreast of new trends and innovations in the fields of business and public administration and issues related to field of expertise
• Supervises, motivates, plans, trains, directs, and evaluates the work of lower level staff
• Prepares and writes a variety of reports and documentation, including detailed Risk Management incident reports
• Performs other duties of a similar nature

Public Works Duties (CIP):

• Assists in preparation of the annual Operating and CIP budgets; reviews and prepares necessary budget transfers for CIP projects
• Prepares and inputs budget line items, reviews revenue projections, fund balances and expenditures for various cost centers
• Prepares and administers all reporting requirements of the City's Disadvantaged Business Enterprise (D.B.E) Program
• Coordinates contract administration for CIP projects; processes legal notices and agreements associated with CIP projects
• Assists in management analysis of mid-year and fiscal year review of CIP projects and purchase orders
• Prepares grant applications for federal, state and local funding sources in accordance with applicable standards, regulations and guidelines; administers grant applications and prepares quarterly or annual reports, as required by granting agencies
• Performs other duties of a similar nature

Public Works Duties (Land Development):

• Audits expenditures for Community Facilities District reimbursement
• Prepares programming of fee structures for Land Development, Parks and Maintenance processing of plans
• Oversees the street light annexation and assessment processes
• Oversees the permit software programming and implementation process
• Supervises Land Development Technicians and Interns
• Coordinates processes between Land Development and Community Development
• Audits fee revenues for Land Development
• Coordinates with Land Development management regarding projects, staffing, fees and processes
• Manages consultants working for Land Development on-call contracts
• Performs other duties of a similar nature

Minimum Qualifications

A combination of education, experience, and training that has provided the necessary knowledge, skills, and abilities is required for entry into the classification. The City of Temecula utilizes equivalencies to substitute two years of applicable experience and similar responsibility for one year of college in order for a candidate to meet Minimum Qualifications. A typical combination of education, experience, and training for this classification includes:

EDUCATION AND/OR EXPERIENCE

Bachelor's Degree from an accredited college/university in Public Policy, Public Administration, Business Administration, Economics or a related field that includes a curriculum of economics, statistics, public finance and policy analysis; and four (4) years of progressively responsible experience performing local government administrative, analytical, budgetary, fiscal, policy or program work requiring analysis and interpretation of data including at least two (2) years at a level comparable to a Management Analyst.

KNOWLEDGE, SKILLS & ABILITIES

Knowledge of:

• Principles and practices of public administration
• Organization, services, operations, functions and administrative structure of public agencies
• Organization, function and problems of city government
• Government, council and legislative processes
• Operational characteristics, services and activities of assigned program area
• Principles and practices of budget preparation and administration
• Finance and accounting systems, including government finance and budgeting procedures
• Methods and techniques of internal auditing
• Principles and practices of program development and administration
• Organizational and management practices as applied to the analysis and evaluation of programs, policies and operational needs related to area of assignment
• Principles and practices of contract negotiation, preparation and monitoring
• Principles and applications of critical thinking and analysis
• Techniques and methods of administrative, financial and comparative analyses
• Methods and techniques of effective technical, administrative and financial record keeping, report preparation and presentation
• Recent developments, research methods, current literature and sources of information related to assigned programs and service areas
• Terminology used in area of assignment
• Principles of business letter writing
• Pertinent federal, state, and local laws, codes and regulations
• Principles and techniques of supervision and training
• Office procedures and methods
• Occupational hazards and safety measures appropriate to work performed

Skill to:

• Operate various standard office equipment, including a personal computer, tablet and related software
• Operate a motor vehicle in a safe manner

Ability to:

• Perform the full range of complex and difficult professional analytical, programmatic and administrative duties involving the use of independent judgment and personal initiative
• Plan, organize, direct, coordinate and evaluate assigned programs, projects, events, or technical area
• Oversee and participate in the development and administration of program goals, objectives and procedures
• Lead diverse task forces and workgroups to reach desired goals
• Analyze administrative problems, budgets, programs, systems and procedures to develop effective and comprehensive solutions
• Conduct thorough administrative and financial analysis and develop effective recommendations
• Collect, evaluate and interpret varied information and data
• Research, analyze, and formulate recommendations, work plans and activities regarding planning, technical and administrative issues
• Analyze complex problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals
• Develop policy statements and monitor implementation
• Participate in the preparation and administration of budgets
• Provide consultation to agency managers on complex operational issues
• Prepare clear and concise technical, administrative and financial reports; prepare clear, accurate and concise tables, schedules, summaries and other materials in statistical and narrative form
• Establish and maintain various data collection, record keeping, tracking, filing and reporting systems
• Plan, organize, direct, coordinate and evaluate assigned programs, projects, events or technical area
• Oversee and participate in the development and administration of program goals, objectives and procedures
• Research, negotiate, manage and monitor contracts and agreements
• Understand the organization and operation of the City, assigned program, and of outside agencies, as necessary to assume assigned responsibilities
• Understand, interpret and apply administrative and departmental policies and procedures as well as pertinent federal, state and local laws, codes and regulations
• Identify and respond to community and organizational issues, concerns and needs
• Coordinate multiple projects and meet critical deadlines; organize and prioritize timelines, and project schedules in an effective and timely manner
• Supervise, plan, train, direct, and evaluate the work of lower level staff
• Work under steady pressure with frequent interruptions, and a high degree of public contact by phone or in person
• Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records and reports
• Exercise initiative, ingenuity, independent analysis and judgment in solving difficult and complex administrative, managerial and technical problems
• Make oral presentations to the City Council, City Manager, commissions and committees or other groups
• Make presentations and effectively represent the City Council, City Manager, and the City before community groups and the public
• Establish and maintain courteous, cooperative, and effective working relationships with those encountered in the course of work
• Communicate clearly and concisely, both orally and in writing
• Use proper English, spelling, grammar and punctuation
• Serve as emergency services worker in the event of an emergency

LICENSES AND/OR CERTIFICATES

None

SPECIAL REQUIREMENTS

Satisfactory results from a background investigation and administrative screening. The administrative screening may include a pre-employment drug screening for positions which are designated as safety sensitive or security sensitive, including but not limited to being responsible for the care and custody of children and operating heavy equipment.

May be required to occasionally work outside of regular work hours (e.g. evenings, holidays and weekends) to attend meetings and special events.

Supplemental Information

WORKING CONDITIONS & PHYSICAL DEMANDS :

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand and sit; talk or hear, both in person and by telephone; use hands to finger, handle, feel or operate standard office equipment; and reach with hands and arms. The employee frequently stands or walks, and lifts and moves records and documents or objects weighing up to 50 pounds alone, and up to 100 pounds with assistance. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.

The employee is regularly required to use written and oral communication skills; read and interpret financial and statistical data, information and documents; analyze and solve problems; observe and interpret people and situations; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks; work under intensive deadlines; and interact with staff and others encountered in the course of work.

The employee typically works in office conditions; the noise level is frequently quiet or moderately quiet, at or below 50 decibels. The employee may be required to travel to work sites or other locations for meetings.

This recruitment will establish an eligibility list which may be used to fill future vacancies in the same classification or below in the same classification series for both project and authorized positions.

PLEASE NOTE: If you are a CalPERS annuitant, please be advised that this position does not meet the statutory criteria for post-retirement employment because the incumbent will be performing regular staff duties for an undetermined duration. Employment in this capacity would require you to rescind your retirement and reinstate as a current member of CalPERS.

SUPPLEMENTAL INFORMATION :

Flexibly Staffed: No

FLSA Status: Exempt

Conflict of Interest: Form 700 Required

Department: Various

Bonding Required: No

We are an Equal Opportunity Employer. We do not discriminate on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, mental condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. If you require a reasonable accommodation to assist with the application, examination or interview process, please contact our Human Resources Department at 951-694-6490 as soon as practicable.

Benefit Summary for Full-Time Management Employees

Full-time management employees enjoy a generous allotment of $1,800 per month to purchase a variety of benefit options detailed below.

City Contributions
The City provides a Health Flex Contribution (HFC) of $600 per month that may be used for enrollment in the City’s health, dental, or vision insurance, or a health flexible spending account. Any unused portion of the HFC will be forfeited.

A Cafeteria Allotment of $1,200 per month may be used to pay premiums for health, dental, vision, mandatory group life and disability insurance, and health or dependent care flexible spending accounts. Any unused cafeteria allotment will be paid to the employee as taxable income.

Health Insurance
The City’s health plans are administered by CalPERS. We offer a variety of health plans, including HMOs and PPOs.

Dental Insurance
Dental coverage is offered through MetLife. Employees have the option of HMO or PPO plans with rich benefits at competitive rates.

Vision Insurance
EyeMed provides the City’s vision plan. In addition to extensive coverage at a low rate, EyeMed partners with service providers and retailers throughout the region.

Life and AD&D Insurance
All City employees are required to enroll in a basic life and AD&D group policy in the amount of $50,000. Management employees receive an additional $100,000 life insurance policy paid for by the City. Additional life insurance is also available for employees and their family members.

Short- and Long-Term Disability
All City employees are required to enroll in short- and long-term disability insurance. This insurance pays 2/3 of the employee’s wages if the employee is off work due to an illness or injury outside of work.

Flexible Spending Accounts
The flexible spending accounts provided by the City allow you to pay for certain health and dependent care expenses with pre-tax dollars.

Supplemental Plans
Supplemental plans through Aflac can help you bridge the gap in your existing health insurance. Plans include Accident Indemnity, Hospital Indemnity and Critical Illness Protection.

Retirement
Authorized employees are enrolled in the California Public Employees Retirement System (CalPERS). The City offers the following retirement plans depending upon eligibility:

Classic Tier 1 Members:
This category applies to employees hired by the City of Temecula before 9/24/11. The retirement formula is 2.7% @ 55 with an 8% employee contribution; however, the City pays 5% of the employee's contribution.

Classic Tier 2:
This category applies to employees hired by the City of Temecula on or after 9/24/11, and are considered "classic" CalPERS Members . The retirement formula is 2% @ 60 with a 7% employee contribution; however, the City pays 4% of the employee's contribution.

PEPRA Members:
This category applies to employees who are hired by the City of Temecula after 1/1/13 and are new to CalPERS membership. Retirement formula is 2% @ 62 with a 7.25% employee contribution.

Management Employee Cost-Sharing:
Management employees who are classic CalPERS Members (Tier 1 or 2) pay 3% of the employer contribution and the City pays the full employee contribution (EPMC). The value of the employer paid member contribution is reported as compensation and can positively impact the employee’s highest final compensation amount.

Deferred Compensation Plans
The City partners with Voya to provide you with additional options to fund your retirement.

Comprehensive Annual Leave (CAL)
The City encourages work/life balance. We offer paid Comprehensive Annual Leave (CAL) that can be used for rest and relaxation, personal business or personal/family illness.

Paid Management Leave
Mid-Management staff will receive 60 hours of Administrative Leave per fiscal year. Executive Management will receive 80 hours of Executive Leave per fiscal year.

Holidays
City employees receive a total of 13 paid holidays each calendar year. This includes 12 observed holidays and one floating holiday each year.

Bonding Leave
The City believes bonding with a new child is vitally important for families. Employees are provided up to eight weeks of bonding leave for the purpose of bonding with their child in connection with birth, adoption, or foster care placement. Bonding leave is paid at the rate of 2/3 of the employee’s base salary and may be used for up to one year following the birth, adoption or foster care placement.

Tuition Reimbursement
The City offers Tuition Reimbursement of up to $1,500 per fiscal year for job related education or training that will benefit the employee in their position.

Computer Loan Program
After one full year of employment, the City provides employees with an interest-free loan of up to $2,000 to purchase a personal computer, iPad, or similar "computer tablet" device.

Closing Date/Time: 9/8/2025 11:59 PM Pacific

Salary:

$97,448.00 - $137,696.00 Annually