Department Assistant

Job Description:

Department Assistant

Description

Definition

Come join our team as a full-time Department assistant! Check out this video to see what it is like working for the City of Newport Beach.

Currently there is one full-time Department Assistant vacancy in the Community Development Department at City Hall. This position will primarily support boards and commissions and provide customer service including, but not limited to, answering phone calls, assisting customers at the counter, scheduling Building inspection requests and opening Code Enforcement cases. This position will also assist staff with various projects and tasks, including processing invoices, payroll and onboarding of staff. The eligibility list established from this recruitment may be used to fill future Department Assistant vacancies as they occur throughout the City.
If you are already a Department Assistant interested in transferring, please apply online to indicate your interest. Please note, you will be excused from any testing processes which you have already completed.

Selection Components:

• Application Evaluation: Applications will be accepted on a continuous basis with the first review on September 8 , 2025 at 5:00 p.m. or at 150 applications, whichever occurs first . In order for the application package to be considered complete, candidates are required to attach a resume to their online application.
• Online Skills Testing: The most qualified applicants will be invited to take an online skill testing exam tentatively scheduled for the week of September 9 , 2 025 .
• Virtual Interview: Top scoring applicants will be invited to a virtual interview tentatively scheduled for the week of September 15 , 20 25 . Passing applicants will be placed on an eligibility list that may be used to fill future vacancies.

Retirement:

The City offers an excellent benefit package and membership in the California Public Employees' Retirement Systems (CalPERS). The retirement formula is based on appointment date and membership status with CalPERS and the employee is required to contribute 11.5% of pay towards the retirement benefit.

Essential Duties

Please review the Department Assistant job specification for a more detailed description of essential duties.

Qualifications

Please review the Department Assistant job specification for a more detailed description of specific qualifications.

Experience & Education and License/Certificate

A combination of experience and education that would likely provide the required knowledge and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be:

Experience: Three or more years of increasingly responsible secretarial and clerical experience.

Education: Equivalent to completion of high school, supplemented by coursework or training in word processing and spreadsheet software programs, and work planning and management.

License/Certificate : Due to the performance of some field duties which require the operation of a personal or City vehicle, a valid and appropriate California driver's license and an acceptable driving record may be required.

May be required to obtain CPR, First Aid, and/or AED (Automated external defibrillator) certifications within six months of hire.

Please Note: Candidates deemed most qualified, as reflected in their application materials, will be invited to continue in the recruitment process. The prospective candidate must successfully complete a thorough background review, including being fingerprinted by the Newport Beach Police Department. The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature, date, surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered.

Disaster Service Worker: In accordance with Government Code Section 3100, City of Newport Beach employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.

Salary:

$4,657.33 - $6,875.27 Monthly