PROCUREMENT MANAGER

Job Description:

PROCUREMENT MANAGER

Description

Position Scope

Our Vision: We aspire to be the community of limitless possibilities.

Our Mission is to provide exceptional services for a safe, thriving community, while honoring our history and innovating for the future.

Embrace the New - Do Right - Lend a Hand - Find a Way - Enjoy our Work - Celebrate Uniqueness

Our Benefits
The City of Buckeye provides an extensive benefits package designed to support the well-being of our employees. This includes health, dental, vision, life, pet insurance, as well as wellness incentives. Coverage begins the first day of the month following the start of your employment.

Vacation & Sick Leave

At the City of Buckeye, we understand the vital role that vacation time plays in supporting the mental, physical, and emotional well-being of our employees. Vacation and sick leave accruals begin on the first day of employment and may be used upon accrual. Additionally, employees receive credit towards vacation leave accruals for years of service with other public sector retirement systems nationwide (not including Federal service).

Holidays

The City of Buckeye observes eleven holidays per year: New Years Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veteran's Day, Thanksgiving and the day after Thanksgiving, and Christmas Day.

Retirement
This position participates in the Arizona State Retirement System (ASRS). Contribution is mandatory, and the current contribution rate is 12%, per fiscal year.

Primary Duties and Responsibilities

GENERAL PURPOSE: Under general supervision, administers and manages a program whose scope of complexity includes regular and complex formal/informal and emergency procurements and supervises Procurement staff. This position reports to the Chief Financial Officer and is responsible for the effective and efficient management of all procurement activities of the City in conformance with Procurement Policies and Procedures, Federal Statutes, Arizona Revised Statutes, and other appropriate regulations.

PRIMARY DUTIES AND RESPONSIBILITIES:

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Leads and manages activities; develops goals and objectives; manages staff; and prepares and monitors special projects.
  
• Manages the work of professional procurement staff independently performing complex formal and informal procurements. Prioritizes and assigns work, and ensures staff is trained and follows policies and procedures. Conducts performance evaluations, recommends hiring and disciplinary determinations.
  
• Responsible for the City's contracting and buying processes. Reviews contracts, solicitations, bid protests and prepares oral and written responses. Interprets and evaluates contract provisions.
  
• Ensures compliance with applicable rules, regulations, policies and procedures; coordinates the establishment and review of procurement operating policies and/or procedures.
  
• Establishes division goals and objectives; demonstrates a continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide seamless service.
  
• Assists in developing and maintaining short and long-term strategic plans and coordinates division efforts.
  
• Oversees the planning and development of new contracts for products, construction, and services. Writes complex specifications, solicitations, reports and correspondence.
  
• Demonstrates a continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide seamless service.
  
• Establishes and maintains effective working relationships with other departments; assists other departments with programs and activities; ensures delivery of high-quality customer service; works with other departments to solve purchasing issues; provides interpretations of financial policies and procedures.
  
• Participates in coordinating the exchange of information within the organization, with external agencies and with the public.
  
• Exercises considerable initiative and independence in managing the overall day-to-day activities of the Purchasing Division.
  
• Assists in developing and administering the department budget; approves expenditures within established guidelines.
  
• Ensures compliance of City operations with funding stipulations for contracting as well as federal, state, and local procurement and contracting laws.
  
• Performs other duties as assigned or required.
  

Minimum Qualifications & Position Requirements

Education and Experience:

Bachelor's degree in a related field, five (5) years of public procurement experience, and three (3) years of supervisory or lead experience directly related to the area assigned; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. Possess Certified Procurement Professional and Certified Purchasing Manager designations. Additional education cannot be substituted for experience.

Necessary Knowledge, Skills and Abilities:

Knowledge of:

• Managerial principles
• Tyler Munis
• Public administration principles and practices
• Applicable local, state, and federal laws, rules, regulations, codes, and/or statutes
• Contract management principles and practices
• Advanced practices, theories, and principles related to procurement
• City policies and procedures
• Government financial and budgeting practices and State financial systems
• Federal, State, County and City laws, rules, regulations and ordinances
• Research methods

Skill in & Ability to:

• Research, prepare, review, and approve technical specifications,
• Purchase Requisitions, Purchase Orders, Requests for Bids and Proposals, and contract documents
• Supervise, monitor and evaluate employees to include prioritizing and assigning work
• Develop, evaluate, recommend, and implement processes and procedures
• Interpret and apply local, state and federal laws and regulations
• Research and resolve discrepancies
• Prioritize, coordinate, and execute multiple tasks simultaneously
• Analyze complex information
• Explain complicated and technical problems in simple, non-technical language
• Develop and deliver training to staff
• Perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines
• MS Office (Word, Excel, Access) and/or Google Suite
• Use of digital management software
• Data analysis and problem solving, problem analysis and resolution
• Detail focus; highly accurate approach to analysis
• Exercise discretion and judgement
• Make independent analysis and report findings
• Provide exceptional customer service and communication skills to internal and external customers
• Function effectively, cooperatively, and respectfully in a team environment
• Be persistent, proactive and follow through on assigned projects
• Highly organized and prioritize workload
• Understand, interpret, and communicate, grant, and financial terminology
• Communicate effectively both verbally and in writing with a wide variety of individuals at all levels
• Establish and maintain positive, effective working relationships with those contacted in the performance of work

12-Month Goals:

• Finalize city-wide strategic goals for procurement
• Shorten procurement processing time (requisition to PO) by 20% to 50%
• Increase city contract utilization by 20%
• Each team member completes one certification in professional development
• Achieve 100% compliance with procurement policies.
• Build strong customer service relationships with both internal and external customers

Additional Information

Special Requirements: Must possess and maintain a valid Arizona Driver’s License. Must successfully pass a background and credit check.

Physical Demands / Work Environment: Work is typically performed in an office setting.

Reports To: Chief Financial Officer
Supervision Exercised: None
FLSA Status: Exempt

EQUAL EMPLOYMENT OPPORTUNITY: It is the policy of the city to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity or disability.

Employee Benefits & Wellness

The City offers a comprehensive benefits package to full-time classified and management employees. Part-time classified employees may be eligible for select benefits where defined.

For complete Benefit Plan & Wellness Information, please visit the City website at:
Benefits & Wellness

City benefit plans are subject to change at any time.

Closing Date/Time: 9/9/2025 11:59 PM Mountain

Salary:

$100,526.40 - $125,715.20 Annually