Chief Deputy Registrar

Job Description:

Chief Deputy Registrar

Description

Under the supervision of the General Registrar, the Chief Deputy Registrar performs difficult professional and administrative work to plan, organize and oversee the internal operations of the department. This position supports the voter registration and election process in compliance with federal, state, and local laws and is responsible for departmental operation in the absence of the General Registrar. The Chief Deputy Registrar is appointed by the Director of Elections/ General Registrar for the duration of the General Registrar’s term. The position is open until a top candidate is identified by the General Registrar. Applicants must submit a current resume and cover letter for consideration.

Supervisory Responsibilities:

Supervision is exercised over subordinate senior assistant registrars, assistant registrars, clerical and temporary staff.

Essential Functions:

• Manages day-to-day operations of the Voter Registration office.
• Develops strategies to increase voter participation and coordinates voter outreach activities for the department;
• Participates in operational policy and procedure development;
• Determines eligibility of applicants to register to vote and/or vote in accordance with law;
• Manages the operation of the central Absentee Voting precinct, used for early voting;
• Schedules, coordinates, and advertises meetings for the Electoral Board;
• Supervises and trains staff in existing policies, procedures and guidelines;
• Assists in the development of long-range planning for the department to include budget preparation;
• Reconciles and tracks expenditures for the department;
• Oversees personnel actions such as onboarding, offboarding, timekeeping, stipend payments, compliance training, etc.;
• Works closely with other County/State departments/agencies to coordinate joint projects;
• Serves as FOIA officer for the Department;
• Performs other related duties as assigned.

Competency: Knowledge/ Skills/Abilities:

• Thorough knowledge of Federal and State law regarding voter registration and election administration, as well as State Board of Elections' and local policies and procedures;
• Thorough knowledge of voting procedures and equipment operation;
• Strong skills in supervising and training personnel;
• Skilled in financial and budget management;

• Ability to communicate complex ideas effectively;
• Ability to establish and maintain working relationships with co-workers, elected officials, candidates for office, state and local agencies, political party representatives, media representatives and the general public; Demonstrated ability to utilize automated information systems (personal computer, state voter registration system);
• Ability to work under pressure and make impartial decisions.

Required Education and Experience:

• Any combination of education and experience equivalent to two years of college.
• Demonstrated extensive and progressively responsible office management and supervisory experience.
• Must be eligible to become a notary public.

Preferred Qualifications/Certifications:

• Considerable professional experience in voter registration and election administrative work
• Certified Professional Deputy Registrar credential

Other Criteria:

• The Deputy Registrar is appointed for a term not to exceed that of the appointing registrar and serves at his/her discretion.
• The Deputy Registrar may not be a paid or volunteer worker in the campaign of a candidate for nomination or election to an office filled by election in whole or in part by the qualified voters of his/her jurisdiction.
• The Deputy Registrar may not hold elective office and may not be the employee or deputy of an elected official.
• All work must be completed in a non-partisan fashion, incumbent must be able to tactfully handle partisan political statements made by officials, candidates or the general public.

Physical and Mental Requirements:

• Nature of contacts is generally cooperative and occasionally requires dealing with confrontational situations.
• Work is generally performed in an office setting, with infrequent travel to other sites.
• Requires frequent sitting or standing for extended periods with occasional moderate lifting.
• Requires operation of a variety of standard office machines.
• Frequent contact is made with County staff, general public, candidates and elected officials.
• Some evening and weekend work required. Overtime may be required as workload dictates.

Remote Work:

This position is eligible for a hybrid remote work schedule that is in compliance with the County’s Remote Work Policy and meets the operational and service needs for the position. All County staff must maintain residence within the Commonwealth of Virginia.