Facilities and Real Property Superintendent

Job Description:

Facilities and Real Property Superintendent

Description

THE POSITION

With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice.

Depending on the complexity of the project and available resources, the Superintendent may oversee a project from start to finish or manage any phase in between, including pre-construction planning, construction execution, and final project closeout. This includes managing schedules, budgets, quality assurance, and adherence to all relevant codes, regulations, and contract requirements. Besides project leadership, the position will mentor and guide lower-level staff, sharing knowledge of best practices in public works project delivery from pre-construction through final acceptance. This role requires fostering a collaborative, problem-solving environment and advocating for fair resolutions among all stakeholders.

IDEAL CANDIDATE STATEMENT
The ideal candidate will have considerable experience in delivering public works construction projects and effectively managing all activities from design through construction completion while acting as the main liaison between architectural and engineering teams, City facilities staff, and external contractors, ensuring smooth coordination and communication throughout the project. The ideal candidate will ensure projects are completed on time, within budget, and to the City's quality standards, while also contributing to building strong, long-term relationships between the City and its partners.

Under general direction, the Facilities and Real Property Superintendent manages and supervises the acquisition, use, leasing, design, construction, repair, maintenance and disposal of City facilities, real property, and infrastructure including structural, mechanical, electrical, engineering, energy conservation, and third party services and service contracts; manages contractors and consultants; provides technical advice on real property acquisition, construction, remodel and renovations; and assists in developing and administering budgets, policies, procedures and controls; customer service methods and processes.

DISTINGUISHING CHARACTERISTICS

This management class is responsible for duties that are administrative /managerial in nature. The incumbent provides technical expertise for the division and must possess a strong working knowledge of project management of construction and/or maintenance and/or real estate practices. The incumbent exercises independent judgment and action and only unusual problems are referred to higher level management. Facilities and Real Property Superintendent is distinguished from Facilities Manager in that the latter is responsible for managing a large division in the Department of General Services, while the incumbent serves as a section manager within that division. This class is distinguished from Operations General Supervisor and other first level supervisory classes in that the latter supervise a functional area within the section but serve primarily as first line supervisors rather than as manager for a functional area.

SUPERVISION RECEIVED AND EXERCISED

General direction is provided by the Facilities Manager. Responsibilities include direct supervision over lower level supervisory personnel.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Supervises, plans, coordinates, evaluates, and reviews design and construction, and/or repair and maintenance of city facilities and infrastructure, and/or the management of real property assets; supervises, through subordinate supervisors, real property agents, certified right-of way experts, certified appraisers, licensed architects, licensed engineers, planners, program personnel, facility maintenance staff including structural, mechanical, electrical, and construction skilled personnel; ensures proper training of staff; coordinates and supports acquisition, disposal, and leasing of City real property and facilities, office relocations, renovations, remodels, and property management.
  
• Provides professional and technical staff assistance to the Facilities Manager.
  
• Manages, negotiates, and supervises service and real estate contracts, contractors, and consultants; reviews work to ensure proper completion and compliance with laws regulations and standards. Represents the City of Sacramento in any associated litigation as needed.
  
• Manages capital improvement construction projects, deferred maintenance, and grant funding; determines scope for project work and resources, prepares or reviews estimates and feasibility studies; requests allocation of funding; prioritizes projects and manages expenditures; prepare reports on status of facility and real property management and provides customer support through enhanced communication and
  feedback; provide cost analysis and status of completed and projected work and projects for city departments.
  
• Reviews laws and proposed legislation and determines impact to programs or projects; remains current on real property market trends and energy conservation and environmental issues and prepares recommendations for conservation measures and policy for City of Sacramento management; prioritizes and manages projects to optimize performance of City assets.
  
• Responds to politically sensitive issues and refocuses work priorities to meet demands; projects the future dollars needed to replace building systems that require replacement based on life-cycle predictions; communicate facility maintenance and real property management needs and requirements to city management and City Council members.
  
• Establishes organizational goals, objectives, and
  priorities for all aspects of facility and real property management; establishes and insures that performance measures support the mission, vision, and goals of this department and the city.
  
• Manages and/or reviews all capital improvement construction projects within the City of Sacramento; provides input on all components and systems to reduce maintenance costs and enhance sustainability over the life of the facility.
  
• Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification.

QUALIFICATIONS

Knowledge of:

• Principles of customer service methods, communication strategies and customer relationships.
  
• Principles and practices of public works project management, facility construction and/or maintenance and operations, and/or real property asset management
  
• Principles and practices of real estate law, appraisal, negotiation, project management and work plans
  
• Principles and practices of budgeting preparation and administration
  
• Principles and practices of supervision, employee development, training, and contract administration
  
• Principles and practices of facility maintenance trades and their requisite skills
  
• Safety principles and regulations and hazards associated with facility construction, maintenance and real property management activities
  
• Applicable Federal, State, and local laws and regulations.

Skill in:

• Use of computers, computer applications, and software.
  
• Developing long-range plans consistent with established goals, objectives and available resources.
  
• Assessing and resolving problems effectively and efficiently.
  
• Managing many operations simultaneously.
  
• Assessing solutions and options and selecting best alternative.
  
• Assessing and implementing process imporvements.

Ability to:

• Lead others and foster team-building skills.
  
• Manage resources.
  
• Adapt to changes in budget and priorities.
  
• Prioritize work and ensure timely completion.
  
• Interpret and apply regulatory practices, rules, and policies to actual situations.
  
• Present ideas effectively, orally and in writing.
  
• Establish and maintain effective working relationships with other staff, regulators, elected officials, government agencies, the business community, and the public.
  
• Exercise administrative supervision and direction over professional, technical, and clerical staff.

EXPERIENCE AND EDUCATION

Any combination of education and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

Five years progressively responsible experience in supervising, planning, and scheduling the work of skilled engineers or building construction, maintenance, or real estate personnel, and/or supervisory and project management responsibility.

Education:

Bachelor's Degree, in public or business administration, architecture, engineering, construction management, economics, real estate, or closely related field.

Substitution:

Additional qualifying experience may substitute for the education on a year for year basis.

PROOF OF EDUCATION

Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment. Unofficial documents and/or copies are acceptable.

An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment.

SPECIAL QUALIFICATIONS

Driver's License:

Possession of a valid California Class C Driver's License at the time of appointment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis.

THE SELECTION PROCEDURE

Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox.

1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline ;

• Employment applications must be submitted online; paper applications will not be accepted.
• Employment applications will be considered incomplete and will be disqualified:
• If applicants do not list current and past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week).
• If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section.
• Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position.
• Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment

2. Supplemental Questionnaire: (Pass/Fail) - In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire to the City of Sacramento Employment Office by the final filing deadline ;

• Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted.
• Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed.
• A resume will not substitute for the information required in the supplemental questionnaire.
• Possession of the minimum qualifications is not necessarily a guarantee for further advancement in the selection process.

3. Screening Committee: (Pass/Fail) - All applications received by the final filing deadline will be forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department.

4. Interview Process: Human Resources will forward applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process.

5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment.

QUESTIONS:
For questions concerning this job announcement and the application process:

• Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process.
• For technical support between 6 AM - 5 PM PT, contact Live Application Support at 855-524-5627.
• Visit the City of Sacramento Human Resources Department website at https://www.cityofsacramento.gov/HR/employment ;
• Send an email to employment@cityofsacramento.org ; or
• Call the Human Resources Department at (916) 808-5726

Bilingual Pay
Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary.

Pension Reform Act
The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento.

Equal Opportunity Employer
The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Additional Information

Civil Service Rules: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/CivilServiceBoardRules62012.pdf

Union Contracts: https://www.cityofsacramento.gov/HR/labor-agreements.html

Salary Schedule: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/SalarySchedule.pdf

Closing Date/Time: 10/18/2025 11:59 PM Pacific

Salary:

$100,717.67 - $141,719.89 Annually