Administrative Support Assistant

Job Description:

Administrative Support Assistant

Description

CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun .

Major Duties

Under general supervision, the Administrative Support Assistant provides extensive administrative, clerical, and logistical support to both College Advancement initiatives and daily departmental operations within Health Sciences. The position involves consistent, professional engagement with university faculty, staff, students, donors, and external stakeholders. Major responsibilities encompass comprehensive coordination of scholarship records, support of departmental communications, detailed assistance with multiple academic programs, event coordination, and general office management to ensure operational efficiency and effectiveness.

• Maintains and updates the College scholarships spreadsheet annually; coordinates with the Director of Development (DoD) on donor information and liaises with departments for award status updates.
• Updates and maintains the department webpage and electronic bulletin board in consultation with programs (Public Health, Health Administration, Radiologic Sciences) and ensures alignment with college/university standards.
• Processes and collates graduate applications and 1295s for review.
• Provides administrative support to the Radiologic Sciences, Health Administration, and Public Health programs.
• Collaborates with the DoD to plan and execute donor events, external mailings, outreach efforts, and prospective donor visits.
• Prepares and processes DoD paperwork such as office expenses, check requests, travel reimbursements, and receipts related to donor activities, meals, and events.
• Coordinates logistics for donor functions and events, including hospitality arrangements, setup, and breakdown.
• Assists Department Graduate Coordinators with applicant notifications and other program-related tasks during the academic year, and as needed in Summer.
• Assists with recruiting, onboarding, and training department student assistants.
• Directs gift and donation forms to appropriate departments and university offices, obtaining required signatures and ensuring timely completion.
• Performs other duties as assigned.

*NOTE: To view the full position description, including all of the required qualifications, copy and paste this link into your browser: https://mycsun.box.com/s/uncmnq3rmfhbxtj1ed5rp4pqr8ox3kvy

Qualifications

• Equivalent to three (3) years of full-time, general office clerical work that has provided the applicant with the knowledge and abilities listed.
• Equivalent to full-time college or university education/vocational school training in business or job-related field may be substituted for up to two (2) years of the required experience on a year for year basis.

Knowledge, Skills, & Abilities

• Demonstrated ability to efficiently perform administrative tasks including coordinating departmental communications, scheduling, maintaining electronic filing systems, processing academic documentation, and operating standard office equipment.
• Proficiency in coordinating student support activities such as onboarding, training, monitoring student assistant workflow, processing academic applications, preparing meeting documentation, and supporting departmental events and outreach initiatives.
• Skilled in supporting development-related functions, including scheduling meetings, facilitating donor communications, preparing detailed briefing materials, processing financial documentation, and coordinating logistical arrangements for events.
• Proficiency utilizing donor database systems (such as Raiser’s Edge) to maintain accurate donor records, update online content, coordinate project updates, and effectively liaise between internal departments to ensure timely completion of fundraising-related processes.

Pay, Benefits, & Work Schedule

• The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver, and more.
• Classification: Administrative Support Assistant / 1032 / 2
• The anticipated HIRING RATE is $3680 per month. The salary range for this classification is: $3680 - $5417 per month.
• HOURS: Full Time; 40 hours per week; Monday through Friday.
• This is a Regular position with a one-year probationary period.
• The position is currently hybrid (4 days in office, 1 day remote); however, this is subject to change based on student and/or operational needs.

General Information

• Applications received through October 8, 2025 will be considered in the initial review and review of applications will continue until the position is filled.
• This position is sensitive as designated by the CSU.
• A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.
• The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements outlined in CSU Executive Order 1083 as a condition of employment.
• Per the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.
• Candidates should apply by completing the CSUN online application. To apply and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers
• The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus.

Equal Employment Opportunity

CSUN is an Equal Opportunity Employer and prohibits discrimination based on Age, Disability (physical or mental), Gender, Gender Identity (including Nonbinary or Transgender), Gender Expression, Genetic Information, Marital Status, Medical Condition, Nationality, Pregnancy or related conditions, Race or Ethnicity (including color, caste, or ancestry), Religion or Religious Creed, Sex (including Sex Stereotyping or Sex Characteristics), Sexual Orientation, and Veteran or Military Status. Our nondiscrimination policy is outlined in the Interim CSU Nondiscrimination Policy . Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101.

Advertised: Sep 24 2025 Pacific Daylight Time
Applications close: Oct 07 2025 Pacific Daylight Time