Business Coordinator II

Job Description:

Business Coordinator II

Description

Job Title
Business Coordinator II

Agency
Texas A&M Engineering Extension Service

Department
Marketing & Communications

Proposed Minimum Salary
$22.06 hourly

Job Location
College Station, Texas

Job Type
Temporary/Casual Staff (Fixed Term)

Job Description

Business Coordinator II

$22.06 per hour

1 Position

Temporary/Casual Staff (Part-Time)

College Station, Texas

The Role at a Glance

The Business Coordinator II, manages budgets, supports project initiatives, and assists with special events. Provides business coordination, administrative support, and project coordination, offering hands-on experience across a variety of initiatives.

This position reports to the Director, Marketing and Communications.

Qualifications of the Role

• Bachelor's degree from an accredited college or university or an equivalent combination of education and experience.
  
• Three years of related general office, clerical, and/or customer relations experience.
  

Equivalency: Will consider an Associate’s degree from an accredited college or university with five years of related general office, clerical, and/or customer relations experience or a high school diploma/GED with seven years of related general office, clerical, and/or customer relations experience.

Essential Duties, Tasks and Percentages:

Business Services Coordination - 40%

• Develops and organizes business processes that comply with TAMUS and TEEX policies, procedures and guidelines.
  
• Assists in creating annual operating budgets, financial reports and audit responses and prepares short and long-range financial forecasts.
  
• Generates monthly budget reports, monitors balances and supports forecasting, strategic planning and budget adjustments.
  
• Identifies discrepancies and potential risks and makes strategic business recommendations.
  
• Oversees department purchasing card activity, reviews invoices, and submits monthly expenditures to Financial Services.
  
• Oversees contracts, trademarks, and domain names.
  

Project Coordination - 35%

• Assists in developing and maintaining project schedules, timelines and task assignments.
  
• Serves as a point of contact between team members, stakeholders and vendors to ensure clear communication and alignment.
  
• Oversees project documentation, including meeting notes, status reports, and approvals.
  
• Facilitates team meetings, brainstorming sessions, and project check-ins.
  
• Takes meeting notes and follows up on action items.
  
• Contributes to improving project coordination processes and tools to enhance team efficiency.
  

Administrative Support - 25%

• Serves as the department point of contact for greeting internal and external customers and directing them to the appropriate staff.
  
• Oversees and responds to department email accounts daily and routes requests to appropriate team members.
  
• Assists with travel requests, plans, and reports.
  
• Maintains inventory of promotional items, equipment, and supplies.
  
• Handles tradeshow check-in, check-out, and quality control of event materials.
  
• Assists with coordinating special guest tours and supporting agency events.
  

About Us

The Texas A&M Engineering Extension Service (TEEX) is an internationally recognized leader in emergency response training, workforce training, and technical assistance. Major TEEX competencies include fire and rescue, infrastructure and safety, law enforcement, cybersecurity, economic and workforce development, and homeland security. Every TEEX employee has a direct impact on Making a Difference to the professionals who respond to emergencies, safeguard communities, and ultimately save lives.

We are focused on enhancing organizational effectiveness by creating an optimal work environment that empowers employees to improve themselves and their communities. Additionally, we offer competitive salaries and benefits, value work/life balance, and support employees’ education and professional development.

Benefits You Can Expect from TEEX

Wage Employee Benefits

• Flexible work schedule on an as-needed basis, perfect for supplemental income.
  
• Optional retirement savings programs through The Texas A&M University System.
  
• Time as a wage employee with TEEX counts toward Lifetime and State Service for State of Texas full-time employee benefits.
  

Build Your Career

• Expand your network and build lasting connections with industry experts and peers.
  
• Enhance your skills and professional growth while representing a world-class organization.
  
• Learn more about the career paths and professional development opportunities available to all TEEX employees.
  

TEEX Employer Notices Military Crosswalk Info

Applications must either have all job application data entered, or a resume attached. Not doing so could result in an incomplete submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.