Graduation Advisor (SSP III)

Job Description:

Graduation Advisor (SSP III)

Description

• • Position Summary
  • Three (3) full-time temporary positions available on or after November 17, 2025 and ending on or before November 16, 2026 in Student Records. Appointment will be made for one year from date of hire with the possibility of reappointment and/or becoming permanent based on budget, department needs, and job performance.
    
    Under general direction of the Senior Director or Enrollment Services, the Graduation Advisor plays a pivotal role in guiding undergraduate students within their assigned College, providing comprehensive advising on general education, graduation requirements, and program-specific mandates. The incumbent will closely monitor students' progress, identify potential challenges, and provide tailored coaching, ensuring they navigate their academic journey effectively and handling complex graduation-related issues. The role extends to delivering informative workshops, maintaining accurate records, collaborating on New Student Orientations, actively contributing to outreach efforts and develop advising tools.
  • Job Duties
  • Duties include but are not limited to:
    • Provide academic/graduation advising to college specific undergraduate students on general education, graduation requirements, program-based requirements, and other related policies and procedures via drop-in advising, both in-person or remote, individual appointments, and group workshops.
    • Monitor and assess students’ progress in achieving their path to success and adjusting their path based on the progress and changing needs of the student, identifying current and potential challenges and actively coach students through such challenges, making appropriate referrals to campus resources.
    • Resolve complex graduation advising-related situations by applying in-depth knowledge of academic policy and recommending an appropriate course of action to students, including assistance to the student to rectify issues and/or communicate with the faculty advisor on the student’s behalf.
    • Deliver workshops/graduation advising sessions for students in their assigned college, with focus on preparing and reviewing students for graduation.
    • Actively listen to students; provide accurate, respectful, and effective communication (oral and written) to students, faculty, staff, and administrators; exercise confidentiality, discretion, and judgement, and handle moderately sensitive interpersonal issues.
    • Review and evaluate academic records for applicants for graduation, determine that student has met all general education, major, minor, and/or concentration and university requirements. Work with faculty to approve and/or clarify major requirements, communicate with students, and award degree as appropriate.
    • Ensure that all policies and procedures regarding the final degree evaluation applies appropriate changes in curriculum, changes in Title 5, and/or any executive orders required for degree completion. Ensure that academic record is updated with appropriate notes for accurate record keeping.
    • Serve as final review for master’s program requirements, and ensure that candidacy forms are accurate, and complete, and that all CSU and Title 5 regulations for a master’s degree have been met, and award degree, as appropriate.
    • Assist with development of college-based advising tools and resources (Stan Degree Progress, Stan Planner, transfer planner, degree requirements).
    • Outreach to Juniors and Seniors in support of timely degree completion
    • Maintain accurate records and information/data related to advising sessions.
    • Participate in Preview Day, New Student Orientation, College based recruitment efforts, etc.
    • Assist with testing/validation of degree audit changes, workflow, automated graduation, etc.
    • Assist with undergraduate admissions by reviewing incoming students’ final eligibility for admission, determining course equivalencies and posting external coursework.
    • Handle admission for students applying to graduate programs, and 2nd bachelor’s programs, serves as a resource for graduate program directors/coordinators, and facilitates referrals to programs for final admission decision.
    • Assess records and provide course to course articulation, calculate GPA, assess, and determine credit for military and CLEP credit, and interpret test scores.
    • Other duties as assigned.
  • Minimum Qualifications
  • Education: Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related.
    Experience: Equivalent of three years of progressively responsible professional student services work experience. (A master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling.)
    
  • Preferred Qualifications
  • • Demonstrate experience in admission eligibility and bachelor’s degree evaluations.
    • Demonstrated experience with interpreting transcripts from various types of colleges (community college, Public and private university, in-state and out-of-state).
    • Demonstrated direct and comprehensive experience advising students regarding graduation requirements from an institution of higher education, working knowledge of Title 5 as it pertains to awarding degrees, and working knowledge of CSU policies as they pertain to bachelor’s and master’s degree awarding.
    • Demonstrated experience using an ERP and degree audit system.
  • Knowledge, Skills, Abilities
  • • General knowledge of the methods and problems of organizational and program management.
    • General knowledge of research and interview techniques
    • Ability to interpret and apply program rules and regulations.
    • Ability to use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements.
    • Ability to obtain factual and interpretive information through interviews.
    • Ability to reason logically; ability to collect, compile, analyze and evaluate data and make verbal or written presentation based on these data.
    • Ability to recognize multicultural, multi-sexed and multi-aged value systems and work accordingly.
    • Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas.
    • Thorough knowledge of the principles of individual and group behavior.
    • General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures, activities and practices of the program area to which assigned.
    • General knowledge of individual counseling techniques.
    • General knowledge, or the ability to rapidly acquire such knowledge, of the overall operation, functions, programs, organizational procedures, and activities of the campus.
    • Working knowledge of student services programs outside the program to which immediately assigned.
    • Ability to analyze complex situations accurately and adopt effective courses of action.
    • Ability to advise students individually and in groups on complex student-related matters.
    • Ability to determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature.
    • Ability to interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations, analyze and define the problem, draw valid conclusions and project consequences of various alternative courses of action.
    • Ability to carry out a variety of professionally complex assignments without detailed instructions.
    • Ability to establish and maintain cooperative working relationships with a variety of individuals to include faculty, CSU administrators, student organizations, and other private and public agencies and others in committee work, and student advising and community contacts.
  • Physical Requirements
  • The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Salary Range
  • Anticipated salary will be $5,540 - $6,094 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Student Support Professional III range: $5,540 - $7,893 per month)
  • Compensation & Benefits
  • Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 4) Benefits Summary: CSU Employee Benefit Summary
    
    
  • How to Apply
  • To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page.
  • Application Deadline
  • October 13, 2025
    
    
  • Criminal Background Clearance Notice
  • Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
    
    
  • Additional Information
  • Campus & Area
    California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.
    
    Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.
    
    Clery Act Disclosure
    
    Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.
    
    Equal Employment Opportunity
    
    The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.
    
    Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form .
    
    CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
    
    The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California.
    
  • The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.
    
    INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE
    
    

Advertised: Sep 29 2025 Pacific Daylight Time
Applications close: Oct 13 2025 Pacific Daylight Time