Utilities Materials Administrator

Job Description:

Utilities Materials Administrator

Description

Job Summary

EMPLOYMENT OPPORTUNITY WITH THE CITY OF VERNON

UTILITIES MATERIALS ADMINISTRATOR

MONTHLY SALARY: $6,828 - $8,299

PLUS, AN EXCELLENT BENEFITS PACKAGE

F INAL FILIN G DEADLINE

SUNDAY, OCTOBER 19, 2025, 11:59 PM OR ONCE 100 QUALIFIED APPLICATIONS ARE RECEIVED, WHICHEVER OCCURS FIRST.

THIS RECRUITMENT IS TO FILL ONE FULL-TIME VACANCY IN THE PUBLIC UTILITIES DEPARTMENT AND TO ESTABLISH AN ELIGIBILITY LIST TO BE USED FOR FUTURE VACANCIES.

SUMMARY : Under general supervision, responsible for warehouse functions and performs a variety of warehouse and technical support functions for the inventory and material supply program requirements of Vernon Public Utilities; generates and maintains departmental reports and inventory management systems; performs related work as required.

Essential Functions

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job announcement does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

• Performs highly skilled administrative and technical support in the City’s Electric, Water, Natural Gas, and Fiber inventory and materials and supply program.
• Orders, organizes, administers, and maintains efficient inventory levels for VPU operating departments.
• Responsible for materials management, records management, and work orders.
• Reviews and enters data in computer system, creates and administers reports and purchase orders.
• Assists with periodic physical inventory of stock on hand and conducts reconciliation of existing inventory and submits findings for review and final reporting.
• May operate material handling equipment such as dollies, hand trucks and forklifts.
• Supports department programs and functions; prepares and distributes various types of documents, helps evaluate documents, assists in administering various supply and inventory processes.
• Coordinates and conducts special projects as assigned.
• Performs technical inventory research activities and special projects.
• Ensure inventory computer software systems meet department requirements.
• May pick - up materials and supplies as needed; may drive to and from various City facilities, like the Power Plant and City Hall, to pick up and make deliveries.
• Develops and maintains procedures to optimize warehouse operations.
• Manages the receipt and inspection of materials and supplies.
• Ensures the maintenance of adequate materials management records.
• Allocates locations for new materials received; initiates and reviews purchase orders, requisitions, and materials, as needed.
• Reviews and prepares invoices for payment.
• Reviews inventory and determines minimum and maximum stock levels; inspects stock levels for adequacy.
• Follows established City purchasing policies in the procurement of materials, supplies, and parts required to operate and maintain VPU’s facilities.
• Supports the relationship between the City of Vernon and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned.

Minimum Qualifications

Education, Training and Experience Guidelines:
Possession of a High School Diploma or GED, AND five (5) years of warehousing and stock control experience with the use of automated systems. An undergraduate degree in a related field may be used to meet three of the five years of required experience.

Supplemental Information

Knowledge of:

• City organization, operations, policies, and procedures.
• City Code, City Ordinances, and Standard Operating Manual.
• Principles and practices of inventory and supply management.
• Records management principles.
• Telephone etiquette and customer service protocol.
• Customer service standards and protocols.
• Business computers and standard MS Office software applications.

Skill in:

• Preparing reports, and various types of documents.
• Organizing and maintaining departmental records and filing systems.
• Answering incoming calls and responding to inquiries.
• Coordinating special projects in support of departmental operations.
• Organizing tasks and deadlines.
• Operating a personal computer utilizing a variety of business software.
• Communicating effectively verbally and in writing.
• Establishing and maintaining cooperative working relationships with co-workers and the public.

LICENSE AND CERTIFICATION REQUIREMENTS:

A valid class C California State Driver’s License.

Forklift operation certification is desirable and may be required to obtain within 12 months of hire date.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT: Work is performed in a utility environment; may be exposed to energized equipment and utility work hazards.

Pursuant to California Government Code §3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them by their supervisors or by law.

SELECTION PROCESS: Completed application packets will be reviewed and only the applicants whose qualifications best meet or exceed the requirements of the position and needs of the City, will be invited to participate further in the selection process. The selection process may include a written in-person multiple choice exam and an external virtual panel interview. Candidates must be specific and complete in describing their qualifications for the position. Failure to state all pertinent information may lead to elimination from consideration. Applications must be submitted online . If you submit multiple applications, only the most recent application will be considered. Stating "see resume" is not an acceptable substitution for a completed application. To view the complete job description, please visit our website at www.cityofvernon.gov It is the applicant's responsibility to notify the Human Resources Department of any changes to their contact information.

“The City of Vernon is an Equal Opportunity Employer”

CITY OF VERNON - HUMAN RESOURCES DEPARTMENT
Lisette M. Grizzelle, Human Resources Manager

lgrizzelle@cityofvernonca.gov - (323) 583-8811, ext. 166

The City of Vernon offers a comprehensive benefit package including vacation, holiday, and sick leave as well as medical, dental vision, life, and long term disability insurance.

Retirement Benefit : Retirement benefits are provided by the California Public Employees' Retirement System (CalPERS):

Effective January 1, 2013, newly hired non-safety employees who are new CalPERS members, as defined by the Public Employees' Pension Reform Act of 2013 ("PEPRA"), will be enrolled in the CalPERS 2% at 62 benefit formula. New members will be required to pay 7% as their member contribution.

An employee who is a "classic" member of CalPERS, will be enrolled in the CalPERS 2.7% at 55 benefit formula. Classic employees urrently pay an 8% employee contribution and a 3% share of the employer contribution.

Cafeteria Benefits Plan : The City offers a monthly allowance towards the purchase of a HMO, PPO or HSA medical plan for the employee and their family members. Any remaining amount can be used towards the purchase of a HMO or PPO Dental planand Vision coverage for dependents. Vision coverage is included at no cost to the employee. Supplemental Insurance plans are available.

Holiday pay : The City has 13 authorized holidays per calendar year.

Bilingual pay : Employees in eligible positions who successfully demonstrate Spanish speaking skills would be eligible to receive an additional $275.00 a month.

Vacation 4/10 Schedule:
Continuous Years of Service Vacation Hours Earned Bi-Weekly Accrual
1st year thru 4th year 80hrs; 3.08 accrual rate
5th year thru 9th year 100hrs; 3.85 accrual rate
10th year thru 14th year 120hrs; 4.62 accrual rate
15th year thru 24th year 160hrs; 6.16 accrual rate
25th year and more 190hrs; 7.31 accrual rate
City offers vacation cash out.

Vacation 12-Hour Rotation Shift (DuPont Schedule):
Continuous Years of Service Vacation Hours Earned Bi-Weekly Accrual
1st year thru 9th year 120hrs; 4.62 accrual rate
10th year thru 14th year 160hrs; 6.16 accrual rate
15th year and more 160hrs; 6.16 accrual rate (160hrs. + one week's equivalent salary on anniversary date and each anniversary date thereafter).

Sick Leave : 80 hours of sick leave per calendar year, at a rate of 3.08 hours per pay period.

Tuition Reimbursement : $2,200.00 is available to those who satisfactorily complete job related college courses.

Other Benefits : Most employees work a 4/10 schedule. In addition, the City offers paid parental leave, bereavement leave and jury duty.

Miscellaneous Benefits : The City provides an interest-free loan program for the purchase of a computer, corrective eye surgery and a hearing aide device.

The City of Vernon encourages you to log onto our website for the benefit details www.cityofvernon.org

Closing Date/Time: 10/19/2025 11:59 PM Pacific

Salary:

$81,931.20 - $99,569.60 Annually