Payroll Technician

Job Description:

Payroll Technician

Description

• • Position Summary
  • (Classified as Payroll Technician I or Payroll Technician II, depending on the qualifications of the successful finalist.)
    
    Full-time position available on or after November 10, 2025 in Human Resources.
    
    The Payroll Technician applies a general knowledge of payroll and personnel methods, procedures, and practices to perform standardized payroll and personnel transactions. Incumbents provide information on payroll and personnel transactions, and provide guidance and assistance on processing routine matters, such as answering questions on the basis of clearly applicable rules and regulations. Incumbents also communicate established policies and procedures to faculty, staff and the general public, deferring to appropriate staff member when more extensive interpretation is required.
    
    
  • Job Duties
  • Duties include but are not limited to:
    • Initiate and process payroll transactions for student assistants, hourly intermittent staff, special consultants, and faculty in special or extension sessions.
    • Perform pay-related adjustments including accounts receivable and retroactive salary or time base changes.
    • Submit and manage electronic files and manual entries including the PIP file transmission to the State Controller's Office (SCO) and input of hardcopy timesheets.
    • Interpret and apply policies and procedures based on state and university payroll manuals, technical letters, and collective bargaining agreements.
    • Monitor and resolve self-service timesheet exceptions and errors for hourly employees.
    • Respond to inquiries and provide guidance to employees on payroll-related self-service functions.
    • Run and review CIRS reports to identify and resolve discrepancies in issued warrants.
    • Provide address updates in the PIMS system based on CMS self-service query results.
    • Support Payroll Manager in CMS-related tasks such as closing payroll calendars and initiating month-end processing.
    • Perform absence management entries and adjustments for separating hourly employees.
    • Conduct basic analysis and assist with research on payroll transactions as directed.
    • Process salary advances and payroll forms such as Form 674 and other miscellaneous pay requests.
    • Provide assistance and serve as a backup to other payroll technicians during regular payroll cycles.
    • Other duties as assigned.
  • Minimum Qualifications
  • Education : Any equivalent combination of education and experience which provides the required knowledge and abilities.
    Experience : Equivalent to one year of general administrative experience in payroll and human resources recordkeeping and data entry which has provided the above knowledge and abilities.
    
    
  • Preferred Qualifications
  • • Equivalent to two years of payroll and personnel experience which has provided the required knowledge and abilities.
    • Bachelor’s degree in Business Administration, Human Resources, Accounting, or a related field; or a combination of education and experience equivalent to four years of progressively responsible payroll or personnel administrative support experience.
    • Minimum of two years of experience processing payroll in a high-volume, deadline-driven environment, preferably in a public sector or higher education setting.
    • Experience using enterprise human resource management systems such as PeopleSoft (CMS), or similar payroll and HRIS platforms.
    • Familiarity with California State University (CSU) payroll policies, State Controller’s Office procedures, or equivalent regulatory frameworks.
    • Strong knowledge of payroll procedures, employment classifications, and related policies.
  • Knowledge, Skills, Abilities
  • • Working knowledge of general office methods, practices and procedures.
    • Ability to acquire working knowledge of, and independently select and apply, CSU policies, procedures, programs, guidelines, applicable state and federal laws, educational codes, and collective bargaining agreements.
    • Ability to, or acquire the skill to, use web browsers, electronic calendaring programs, ERP/HRIS, and data management systems.
    • Ability to audit and reconcile data; interpret and apply written rules and regulations;
    • Ability to establish and maintain effective working relationships with others;
    • Ability to exercise tact, courtesy and good judgment in responding to others;
    • Ability to use current computer word processing and spreadsheet software programs;
    • Ability to perform mathematical calculations; accurately enter data;
    • Ability to follow oral and written instructions;
    • Ability to communicate effectively with others;
    • Ability to read and write at a level appropriate to the position.
  • Salary Range
  • Anticipated salary will be $3,738 - $4,284 per month plus excellent paid benefits. Salary and classification level will depend on the qualifications of the successful finalist. (Payroll Tech I full range: $3,738 - $5,446 per month. Payroll Tech II full range: $4,037 - $5,881 per month).
  • Compensation & Benefits
  • Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 7) Benefits Summary: CSU Employee Benefit Summary
    
    
  • How to Apply
  • To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page.
    
    Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.
    
  • Application Deadline
  • OCTOBER 14, 2025
    
    
  • Criminal Background Clearance Notice
  • Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
    
    
  • Additional Information
  • Campus & Area
    California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.
    
    Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.
    
    Clery Act Disclosure
    
    Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.
    
    Equal Employment Opportunity
    
    The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.
    
    Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form .
    
    CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
    
    The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California.
    
  • The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.
    
    INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE
    
    

Advertised: Sep 30 2025 Pacific Daylight Time
Applications close: Oct 14 2025 Pacific Daylight Time