Facilities Administrative Coordinator

Job Description:

Facilities Administrative Coordinator

Description

Working Title: Facilities Support Coordinator

Department Name: Facilities Services

Division: Administration and Finance

Classification Title: (Administrative Support Coordinator I)

Classification Salary Range: $4,047 - $5,896 per month

Starting salary for this position is $4,047 (step 1)

About the Department/Position:

Under the general direction of the AVP, Facilities Management and Operations, the Facilities Services Coordinator will provide general office and administrative support including customer service, receptionist duties, backup work control coverage duties, and backup for department payroll, human resources document processing, and timekeeping duties. The Facilities Services Office Assistant works directly with the Facilities Services Coordinator to ensure the office can respond to any demand received by Facilities Services promptly and to ensure that the maintenance of the University can operate in an efficient and orderly fashion.

Overview of Duties and Responsibilities:

• Provide excellent customer service, answer telephones, create and maintain emails, word documents, and spreadsheets, make photocopies, scans, and files, make travel arrangements and process travel requisitions, greet, and screen visitors, open, sort, and distribute mail.
• Serve as the primary backup to the Facilities Services Coordinator, and provide support with payroll, purchase orders, invoices, spreadsheets, and data entry.

Minimum Qualifications:

• High school program or its equivalent and three (3) years' experience in an office environment.

Knowledge, Skills, and Abilities:

• Thorough knowledge of office methods, procedures, and practices.
• Working knowledge of CSU and campus policies/procedures or ability to learn quickly.
• Ability to handle multiple priorities and use independent judgment to solve routine problems.
• Strong written and verbal communication skills, including grammar and editing.
• Competency with office technology: Microsoft Office Suite (Excel, Word, Outlook, PowerPoint), CMMS/work order systems,
• PeopleSoft HR/Finance, and multi-line phones.
• Ability to exercise discretion with confidential information and maintain effective working relationships across campus.
• Ability to build relationships with internal and external customers.

Preferred Qualifications:

• Equivalent to graduation from an accredited four-year college or university with a Bachelor's degree in a job-related field.
• Experience in Facilities or operations environment using a CMMS (e.g., Facilities Link by Metabim, AiM, Maximo, TMA, or similar).
• Valid California driver’s license for occasional campus errands/meetings.
• Payroll, accounts receivable, and automated work order system experience.

To view the full position description, click “Position Description” above.

General Information:

• Satisfactory completion of a background check (including a criminal records check) is required for employment. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.
• In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.
• The CSU system offers a competitive total compensation benefits package for employees and qualifying dependents, including medical, dental, vision, retirement, and tuition assistance. It is our goal to compensate employees equitably and fairly. You can access a full description of our benefits here .

Closing Statement

California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce. Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771.

California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

Employees at California State University, Dominguez Hills shall abide by the Nondiscrimination Statement .

Advertised: Oct 02 2025 Pacific Daylight Time
Applications close: Oct 16 2025 Pacific Daylight Time