Administration Director

Job Description:

Administration Director

Description

TYPICAL DUTIES & ESSENTIAL JOB FUNCTIONS

The Administrative Director provides leadership, financial stewardship, and organizational support across the City’s administrative and operational functions. This position advances City Council priorities and City Manager initiatives while fostering a culture of accountability, innovation, and collaboration. Duties and responsibilities may include, but are not limited to:

Leadership, Policy, and Council Priorities

• Provide advice and counsel to the City Manager on policy, organizational, and procedural matters to strengthen the effective administration of City government.
• Facilitate and coordinate interdepartmental initiatives, projects, and concerns to ensure City Council goals, strategic priorities, and City Manager initiatives are implemented effectively.
• Review City Council agenda items, prepare staff recommendations, and ensure Council direction is carried out across departments.
• Represent the City Manager’s Office in meetings with departments, community groups, partner agencies, and state/federal representatives.
• Support the City’s legislative advocacy program and assist in advancing proactive public relations efforts to strengthen community trust.
• Attend various committees and community meetings as assigned by the City Manager.

Financial Management and Treasury Functions

• Serve as Treasurer for the City of Fort Bragg.
• Plan, organize, and direct all financial operations of the City, including long-range financial planning, accounting, payroll, purchasing, utility billing/collection, licensing, investment management, debt financing, and grant/tax administration.
• Develop and implement fiscal policies, objectives, and priorities that promote transparency, accountability, and long-term sustainability.
• Coordinate preparation, presentation, and administration of the City’s annual operating, enterprise, and capital improvement budgets; monitor revenues, expenditures, and fund balances; and prepare forecasts and reports.
• Direct the City’s accounting systems and ensure compliance with GASB standards; oversee audits and ensure compliance with applicable laws and regulations.
• Manage treasury functions including investment of City funds, debt issuance, assessment districts, lease-purchase programs, and bond financing.
• Provide financial analysis, problem-solving, and cost-benefit evaluations to support Council decision-making, capital projects, and contract negotiations.

Human Resources, Team Building, and Organizational Development

• Plan, organize, and direct Human Resources functions, including recruitment, classification, compensation, benefits, labor relations, employee development, and risk management.
• Manage collective bargaining processes with employee groups and foster positive employee relations.
• Review employee performance reports and oversee personnel actions to ensure consistency with City policy and legal requirements.
• Promote organizational effectiveness by building strong, high-performing teams through coaching, professional development, and initiatives that support a values-driven workplace culture.
• Lead efforts to strengthen team cohesion, problem-solving, and cross-departmental collaboration to improve service delivery and innovation.
• Conduct organizational reviews and recommend reassignments, consolidations, or process improvements to enhance efficiency and effectiveness.

Administration and Interdepartmental Support

• Supervise professional, technical, and support staff engaged in finance, human resources, and administrative support functions.
• Maintain strong relationships with department heads and staff to support operational planning, team development, and problem resolution.
• Use conflict resolution and mediation skills to address interdepartmental and community issues.
• Assist departments with operational planning, organizational effectiveness, and the achievement of City Council and City Manager initiatives.
• Attend City Council, committee, and community meetings; present reports, updates, and financial information as needed.
• Respond to public inquiries and ensure effective communication between the City Manager’s Office, operating departments, and the community.

Salary:

54.36