Senior Secretary

Job Description:

Senior Secretary

Description

Position Description

Final Filing Deadline: Sunday, October 19, 2025

25/80A32/10LC

The County of Monterey is hiring for one vacancy and invites applications for the position of Senior Secretary.

County Administrative Office
The County Administrative Office (CAO) oversees the preparation, adoption, and administration of the County’s $2.3 billion budget and coordinates the activities of county departments to ensure the effective accomplishment of the Board’s directives and policies. The Administrative Office includes the divisions of Budget and Analysis, Contracts and Purchasing, Finance and Intergovernmental and Legislative Affairs.

The Department is seeking a highly motivated Senior Secretary to provide administrative support within its organization to the following area:

Intergovernmental & Legislative Affairs Division

One (1) full-time permanent Senior Secretary to provide professional support to the CAO Intergovernmental & Legislative Affairs Division which may include Homelessness Services and Community Engagement and/or other programs as assigned. The Senior Secretary will work under general supervision and play a crucial role in providing day-to-day secretarial and administrative support to multiple Program Managers and perform other duties as required. The position will also include clerking responsibilities for various Committee meetings.
Flexible Staffing
This classification is part of a flexible series. Incumbents appointed at the lower level of the career series may be promoted up to the higher level of the career series subject to their meeting the employment standards for the higher class and a recommendation for their promotion by the appointing authority.

The Eligible List established by this recruitment process may be used County-wide to fill current and future vacancies on a regular full-time, part-time, or temporary basis.

Examples of Duties

• Types, formats and proofs letters, reports, statistical data, forms and other finished copy from rough drafts, margin notes, general instructions or transcription notes; examines grammatical construction, punctuation, spelling, verb tense, contextual meaning, layout, and format
• Independently composes letters and memos for supervisor's signature; answers routine requests for information
• Gathers, organizes, and tabulates a wide variety of specialized information for supervisor’s use in completing reports, special projects, etc.
• Performs a variety of minor administrative functions relating to maintenance and compilation of budgetary expenditures and related information, maintenance and processing of various records, and maintenance of statistical department history, payroll, and miscellaneous control records
• Prepares and assembles agendas and meeting packets and board resolutions; may perform other duties in support of various County commissions or committees
• Screens mail, visitors and callers; determines their needs, establishes priority, and routes same to appropriate staff or supervisor for attention; may maintain a tracking system to ensure follow-up.
• May be independently responsible for the completion of routine incidental administrative support processes such as payroll, purchasing, accounts payable, inventory, grant monitoring, etc., when such processes are not a significant agency activity
• Assists supervisor in managing their time by maintaining appointment calendars, arranging meetings and travel itineraries
• Sets up, organizes and maintains active and archive manual and/or automated filing and retrieval systems according to managerial requests, functional use or administrative guidelines
• Takes notes, dictation, or uses electronic media to record and transcribe correspondence, meeting records or reports containing specialized technical terminology
• May maintain specialized databases on computers

To view the complete classification description, please visit the County of Monterey website: Senior Secretary

THE SUCCESSFUL CANDIDATE
Will have a proven track record demonstrating the following knowledge, skills and abilities:

Thorough Knowledge :

• Clerical work procedures and office routines associated with general secretarial responsibilities
• English grammar, punctuation, spelling, and verb tenses
• Formats for business letters, correspondence, and reports

Working Knowledge of :

• Either DOS, Wordperfect, Windows, LOTUS and/or Q&A

Skill and Ability to:

• Operate a variety of office equipment such as typewriters, audio recording devices, and calculators
• Operate a personal computer
• Ability to select, understand and apply regulations, rules, procedures, office routine and work practices to a variety of clerical support and minor administrative work functions
• Independently initiate, prioritize and perform or solve work problems related to deviations in work assigned to meet fixed or fluctuating deadlines and achieve work objectives
• Read and understand the English language
• Compute basic math problems
• Orally communicate in person and on the telephone
• Follow oral and written directions
• Establish and maintain cooperative working relationships with those contacted through the course of work

Examples of Experience/Education/Training

Any combination of training, education and/or experience which provides the knowledge, skills and abilities and required conditions of employment listed above is qualifying. An example of a way these requirements might be acquired is:

Experience
EITHER
Four years of progressively responsible clerical/secretarial experience equivalent to the levels of Typist Clerk II and Senior Typist Clerk in Monterey County
OR
One year of journey level secretarial experience equivalent to the class of Secretary in Monterey County.

Additional Information

CONDITIONS OF EMPLOYMENT
The required conditions of employment include, but are not limited to the following:

• Possess a valid California Class C driver's license at the time of appointment and possess and maintain a satisfactory driving record or provide evidence of suitable transportation which is approved by the appointing authority
• Be available to work a flexible schedule, including evenings, weekends, holidays, and during times of disaster and/or emergency; travel out of County to attend meetings

BENEFITS:
The County of Monterey offers an excellent benefits package. Please visit our website to view the J Unit Benefit Summary Sheet . This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing.

NOTES:

• As a condition of employment, prospective employees may be required to submit to a background review which may include a review of information concerning present and/or prior employment, driving record, and record of any criminal convictions.
• Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9.
• If you are hired into this classification in a temporary position, your rate of pay will be hourly, and you will not be eligible for the benefits listed in the summary.

Application and Selection Procedures

Apply On-Line at https://www.governmentjobs.com/careers/montereycounty

by Sunday, October 19, 2025, 11:59 PM (PST)

or

Hard copy applications may be obtained from and submitted during normal business hours

Monday - Friday, 8:00 AM - 5:00 PM by contacting:

County of Monterey

Attn: Laura Carucci, Senior HR Analyst

168 West Alisal Street, Third Floor

Salinas, CA 93901

Phone: (831) 759-6723

The selection process is tentative, and applicants will be notified if changes are made. To assess applicants' possession of required qualifications, the examination process may include an oral examination, pre-examination exercises, performance examination, and/or written examination. The competitive examination process includes submittal of required application materials. A complete application package will include:

• A completed County of Monterey Employment Application
• Responses to the Supplemental Questions

Applicants who fail to provide all required materials by the final filing deadline will not be considered. Resumes, cover letters, letters of interest, and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process.

EQUAL OPPORTUNITY AND REASONABLE ACCOMMODATION
Monterey County is a drug-free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Laura Carucci, Senior HR Analyst, at (831) 759-6723 or by email: CarucciLR@countyofmonterey.gov

http://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/benefits/benefit-summary-sheet

Closing Date/Time: 10/19/2025 11:59 PM Pacific

Salary:

$4,497.31 - $6,142.07 Monthly