Office Assistant (Temporary Help Pool 2025/2026 School Year)

Job Description:

Office Assistant (Temporary Help Pool 2025/2026 School Year)

Description

The job of Office Assistant was established for the purpose/s of supporting the educational process with specific responsibilities for providing clerical support to assigned personnel; communicating information to staff and the public; providing complete and accurate records; and providing information and/or direction as may be requested.

This job reports to Assigned Supervisor.

• Assists with processing of documents, forms, mailings and materials (e.g. attendance, enrollments, scoring tests, etc.) for the purpose of disseminating information to appropriate parties.
• Attends department and/or in-service meetings, trainings, and/or workshops for the purpose of gathering information required to perform functions.
• Collects data for the purpose of preparing reports and/or processing forms.
• Distributes materials (e.g. test scores, etc.) for the purpose of ensuring delivery to addressee.
• Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.,) for the purpose of ensuring items' availability.
• Maintains manual and electronic documents files and records (e.g. letters, forms, reports, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Performs general clerical functions (e.g. copying, faxing, data entry, filing, answering phones, etc.) for the purpose of supporting office functions.
• Prepares standardized documents (e.g. form letters and memos, etc.) for the purpose of communicating information to other parties.
• Reports suspected incidents to the appropriate parties (e.g. authorities, personnel, manager, etc.) for the purpose of disseminating information to appropriate parties.
• Responds to inquires for the purpose of providing information and/or direction.

Other Functions

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Experience

Six months of clerical experience in an office environment.

Education

High School diploma or equivalent.

Required Testing

Pre-employment Proficiency Test

Pre-employment Physical exam

Certificates

Valid CDL

Clearances

DOJ/FBI Background Clearance

TB Clearance

Physical Demands (A)

Skills, Knowledge and Abilities

SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment; using pertinent software applications; preparing and maintaining accurate records; and training others.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; understand written procedures, write routine documents, and speak clearly; and understand multi-step written and oral instructions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: concepts of grammar and punctuation; common office machines; and office methods and practices.

ABILITY is required to schedule activities; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined and similar processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with similar types of data; and utilize job-related equipment. Some problem solving may be required to identify issues and select action plans. Problem solving with data may require independent interpretation; and problem solving with equipment is limited. Specific ability-based competencies required to satisfactorily perform the functions of the job include: establishing and maintaining effective working relationships; working as part of a team; and the ability to read, write, and communicate clearly in both English and a second language (usually Spanish) maybe required.

Responsibility

Responsibilities include: working under direct supervision using standardized routines; providing information and/or advising others; and operating within a defined budget. There is some opportunity to effect the organization's services.

Classified Salary Schedule - Range 15

Substitute Rate - $17.56 per hour, On-call - as needed

Materials Required:

1. Completed application

2. High School Diploma or GED

3. Resume

The examination process will include screening to ensure applications are complete and meet all minimum qualifications. No additional information will be accepted from applicants once the application has been submitted.

Only the most qualified applicants, who pass the minimum qualifications review, will be placed on the Substitute list.

To move forward in the selection process, you must complete an online application through this website. Resumes may be uploaded, but cannot be used in place of a completed application.

SUBMISSION OF APPLICATION: ONCE YOU HAVE SUBMITTED YOUR APPLICATION, YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS.

When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. The experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications.

All required documents must be submitted by the applicant. Personnel Commission staff will not upload your documents for you.

The Governing Board desires to provide a positive work environment where employees and job applicants are assured of equal access and opportunities and are free from harassment in accordance with the law. The Board prohibits district employees from discriminating against or harassing any other district employees and job applicant on the basis of the person's actual or perceived race, religion creed, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, gender identity, gender expression, sex, or sexual orientation. The following person is designated as the Title IX Coordinator.

Prince Marshall, Executive Director of Student and Family Support Services

1820 Howard Road

Madera, CA 93637

559-416-5826

Closing Date/Time: Tue, 14 Oct 2025

Salary:

17.56 - 17.56 Hourly