Fire/Rescue Liaison

Job Description:

Fire/Rescue Liaison

Description

The Town of Longboat Key is an Equal Opportunity Employer who provides hiring preference to eligible veterans and their family members, and has a strong drug free workplace and alcohol abuse policy. Additionally, where appropriate, the Town may waive post-secondary education requirements for certain service members and veterans.

General Description

The Town of Longboat Key is an Equal Opportunity Employer, who provides hiring preference to eligible veterans and their family members, and has a strong drug free workplace and alcohol abuse policy. Additionally, where appropriate, the Town may waive post-secondary education requirements for certain servicemembers and veterans.
The Town of Longboat Key is accepting applications for a Full-Time Fire/Rescue Liaison in our Fire Department. An employment physical and drug-screening test will be required,except for current employees who have met the requirement.

Why Join Us?
Longboat Key is not only a picturesque location famous for its stunning beaches and vibrant community, but it also stands out as an exceptional employer committed to creating a supportive and rewarding work environment. As an Equal Opportunity Employer, the Town takes pride in promoting diversity and inclusivity, providing hiring preferences for eligible veterans and their families.

Employees of the Town of Longboat Key enjoy a comprehensive benefits package designed to support their well-being and long-term financial security. This includes participation in a 401(a) Defined Contribution Plan, along with additional retirement savings options such as a 401(k) Retirement Account and a 457 Deferred Compensation Plan. Employees also have access to a robust suite of healthcare benefits through Florida Blue, covering premiums and offering a variety of medical, dental, and vision plans. For a complete overview of available benefits, please visit our website.

The Town supports employees' personal development with career and education incentives, allowing for continuous growth. Additionally, employees benefit from a generous paid leave policy, including vacation and paid medical/sick leave.

Longboat Key promotes a healthy work-life balance, offering substantial paid time off, including holidays and a well-structured vacation accrual system based on continuous service. Other perks include an Employee Assistance Program, employee discounts at local facilities, and short and long-term disability options, ensuring peace of mind for all workers.

With its commitment to a drug-free workplace and a supportive culture, Longboat Key not only fosters a productive environment but also champions a fulfilling lifestyle for its employees, making it an appealing place to build a career.

EXPECTATIONS FOR ALL EMPLOYEES
Supports the organization’s mission, vision and values by exhibiting the following behaviors:
Be Service Minded
Value Teamwork
Be Professional
Have the Utmost Integrity
Demonstrates Mutual Respect
Bring a Positive Attitude to Work
Embrace Continuous Improvement

FUNCTION
This is a highly responsible and diversified administrative and technical position reporting directly to the Fire Administration Manager. Duties require thorough knowledge of all areas of fire department operations and organization including dispatch services. An employee assigned to this position is responsible for the performance of functions that are varied in scope and may range from standard clerical staff work to administrative duties. The ability to exercise mature judgment, independent decision making and deal effectively with employees and the public is essential.

Essential Functions

ESSENTIAL FUNCTIONS

• Assists the Fire Chief in all aspects of Administration by preparing letters & memorandums, including assistance with budget preparation and coordinating work activities and programs with other departments
• Maintains filing system for Fire, EMS, Prevention, Personnel, and Vehicle Maintenance
• Assists the Logistics Officer with uniform supply
• Prepares minutes from officer’s meeting, as needed
• Assists with address changes to parcels within LBK and ensure all preplans are updated
• Be the point of contact for a Community Paramedicine Program and be an active member of the committee along with monthly stats to the Fire Administration Manager.
• Performs all secretarial duties and special projects as assigned by the Fire Administration Manager.
• Answers telephone call and questions from the general public and other agencies in an effective and courteous manner
• Prepares and processes purchase orders, requisitions and encumbrances and all accounting process thereof in the acquisition of all goods and services.Reconciles Fire Department’s p-card statements.
• Responsible for Fire Department Petty Cash accounting and reconciliation
• Manage and submit State Quarterly Supplemental Compensation Reports in an accurate and timely manner
• Manage vendor contract agreements
• Ensure all rosters are kept up to date for emergency purposes
• Submits monthly gas consumption/fuel logs to the Finance Department
• Maintains office supply and Fire Department forms inventory and procurement
• Report to work as required by the Disaster Plan Recovery Guide and regular attendance during normal work schedule, other than excused or work-related absences.This position is essential during a storm event as will be assigned within NIMS.
• Any other functions deemed essential by the Town and communicated to the employee by his/her supervisor or department head.
• Handle review and submission of the department FEMA forms as required under state of emergency

OTHER TASKS
Every incidental duty connected with this position cannot be specified in the job description and an employee, at the discretion of the Town may be required to perform duties that are not included in this job description.

Knowledge, Abilities, & Qualifications

JOB PERFORMANCE KNOWLEDGE AND ABILITIES
Considerable knowledge of modern office practices and procedures and office automation systems.Excellent working knowledge of personal computer operations.Ability to understand the operations of computer systems and associated peripheral devices to the level that minor computer and printer malfunctions can be corrected.Knowledge of general office and business accounting practices and principles.Knowledge in software programs such as PowerPoint and Excel.
Ability to utilize problem-solving techniques. Ability to act independently. Ability to compose effective and accurate correspondence. Ability to maintain records and reference files and to assemble and organize data. Ability to meet and deal with the public in an effective and courteous manner. Able to function in stressful situations (emergency situations).

QUALIFICATIONS
PREFERREDFive years’ experience working in an administrative position. Emergency Services experience specifically with fire/rescue (Firefighter, EMT, Paramedic). Communications (dispatch) experience dealing with response matrix, dispatch policies and procedures, etc.
REQUIREDHigh school graduate or equivalent with five years’ experience in a related field. Valid Florida Driver's License. A comparable amount of training and experience may be substituted for the minimum qualifications.

Valid Florida Driver’s License (MVR background check).
Successful completion of an employment physical to confirm the ability to perform the essential functions of the jo

Working Conditions & Supplemental Information

WORKING CONDITIONS
General office work. Travel to and from other locations required. Overtime, as required.

SUPPLEMENTAL INFORMATION

The Town is a Drug Free Workplace, in compliance with the Drug Free Workplace Act of 1988, in § 440.102, FS and Rules 59A-24 F.A.C (Florida Administrative Code). State and federal laws and regulations may subject certain employees to additional drug testing requirements. Any employee who violates the program is subject to disciplinary action up to and including termination.

Hepatitis A vaccination, or proof of the same, as a precautionary measure against exposure to raw sewage and a signed Acknowledgement for the attached “Information to Employees - Hepatitis A” must be provided prior to assuming Town duties.
Hepatitis B vaccination, proof of same, or signed Acknowledgement declining the vaccination (see attachedInformation to Employees - Hepatitis B) must be provided prior to assuming Town duties.

Equal Employment Opportunity Statement:
The Town is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, veteran status, or any other protected characteristic under applicable federal, state, or local law.
We are committed to creating an inclusive environment for all employees and encourage individuals from diverse backgrounds to apply.

We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.

To learn more details, visit our Web page at:

https://www.longboatkey.org/town-government/departments/human-resources/employee-benefits

Closing Date/Time: 10/27/2025 11:59 PM Eastern

Salary:

$48,000.00 - $60,500.00 Annually