Assistant to the Chief Operating Officer

Job Description:

Assistant to the Chief Operating Officer

Description

Description

There are currently two (2) vacancies in the Office of the Chief Operating Officer. One vacancy working generally with the Chief Operating Officer and a vacancy working under the Office of Violence Prevention (OVP) which is a Division within the Office of the Chief Operating Officer. Under general supervision, performs a wide variety of responsible, complex, and confidential executive duties in support of the Department. R esponsible for the coordination of all executive level communications including taking phone calls, responding to emails and interacting with, but not limited to, constituents, current and retired employees and other officials. Maintains and manages the s chedules and travel for the Department . Assist in the preparation of internal and external documents on behalf of the executive level management. Supports outreach and digital communication efforts including newsletters, websites, and social media content. May assist with special projects including large scale file scanning and maintaining and updating divisional standard operating procedures. Performs related work as required.

This is an unclassified position. Incumbents are appointed and serve at the pleasure of the Appointing Authority in accordance with Chapters IV and V of the City Charter. The hours of this position are 40 per week.

Knowledge, Skills & Abilities

Knowledge of:

• Principles and practices of public administration as it relates to local government specifically public safety
• Modern office terminology and procedures
• Computer software applications including Microsoft Office or an equivalent system
• Research methods and techniques

Ability to:

• Establish and maintain effective working relationships with other employees and the public
• Present ideas in business-friendly and user-friendly language
• Establish work priorities and remain flexible
• Respond in an effective manner to a variety of demands and projects
• Meet established deadlines
• Quickly learn, adapt and apply new technology, procedures and concepts
• Organize and maintain complex record and filing
• Work independently and make sound decisions
• Express oneself clearly and concisely orally and in writing

Qualifications

Open to all applicants that meet the minimum qualifications:

Graduation from a four-year accredited college or university with major coursework in public administration, business administration, political science, economics or closely related field AND One (1) year of progressively responsible experience in a business organization or the public service.

Full-time administrative experience in the required area may be substituted for the above educational requirement on the basis of the following: one year of administrative experience is equal to one year of college.

A COPY OF YOUR DIPLOMA OR TRANSCRIPT MUST BE SUBMITTED WITH YOUR APPLICATION. A DEGREE OR TRANSCRIPT SUBMITTED WILL BE VERIFIED BY THE HUMAN RESOURCES DEPARTMENT .

If selected, you will be required to pass a physical examination administered by a city physician, a drug and alcohol screening, and a background check. This examination and employment process is subject to all federal, state, and municipal laws, rules and regulations.

Other Information

• Application must be completed in its entirety, including required documentation. Applications without proper documentation shall result in your disqualification.
• All correspondence and information concerning the application and testing process will occur via email, unless otherwise requested at the time of application.
• Please be sure to check your junk and spam email for all recruitment communication.
• Applications via facsimile or email are not accepted.

EMPLOYMENT PREFERENCES AND LEGAL NOTICES

• Hartford Residency Preferred
  
• American With Disabilities Act: The Human Resources Department provides reasonable accommodation to persons with disabilities in accordance with the Americans with Disabilities Act (ADA). If you need accommodation in the application or testing process, please contact the Human Resources Department.
• An Affirmative Action/Equal Opportunity Employer: The City of Hartford is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, veterans and persons with disabilities.

Closing Date/Time: 1/9/2026 5:00 PM Eastern

Salary:

Negotiable