Presidential Aide

Job Description:

Presidential Aide

Description

• • Position Summary
  • Full-time position available on or after February 2, 2026 in the Office of the President.
    
    The Presidential Aide provides high-level administrative, scheduling, and operational support to ensure the effective functioning of the Office of the President. Working closely with the Chief of Staff, the position strategically manages the President’s calendar, meetings, travel, and events, balancing competing priorities to align with institutional goals. The Presidential Aide serves as a key liaison between the President, campus leadership, the CSU system, and external stakeholders, ensuring the President is well-prepared for all engagements with accurate information, materials, and briefings.
    This role requires exceptional judgment, discretion, and professionalism in handling highly sensitive and confidential matters. The Presidential Aide coordinates logistics for presidential travel and events, drafts and edits correspondence and reports, and monitors CSU policies and reporting requirements to support timely compliance. Additionally, the position provides technology coordination to support the President’s needs and represents the office in meetings and committees as assigned.
    
    
  • Job Duties
  • Duties include but are not limited to:
    • Manages and strategically plans the President’s schedule, meetings, and commitments in consultation with the Chief of Staff.
    • Coordinates high-level internal and external meetings (Cabinet, CSU system-wide, Academic Senate, donors, community partners, etc.) ensuring alignment with institutional priorities.
    • Plans and manages all aspects of presidential travel, off-site meetings, and event participation, including logistics, briefing materials, and follow-up.
    • Ensures comprehensive preparation for events by securing agendas, background materials, and coordinating with on- and off-campus partners.
    • Provides high-level administrative support including confidential correspondence, report preparation, and records management.
    • Monitors CSU system policies, deadlines, and reporting requirements; represents the Office of the President in meetings as delegated.
    • Ensures the smooth and efficient operation of the President’s Office in partnership with Office of the President team members.
    • Supports the President’s day-to-day technology needs and ensures equipment and systems remain current and functional.
    • Other duties as assigned.
  • Minimum Qualifications
  • Five years of progressively responsible work experience as a secretary, executive secretary, or staff assistant which has demonstrated the knowledge skills and abilities listed below; or a combination of education and experience which demonstrates that the applicant has acquired the knowledge skills and abilities listed below.
    
    
  • Preferred Qualifications
  • • Bachelor’s degree in business administration, public administration, communications, or a related field.
    • 5+ years of progressively responsible administrative support experience at the executive level, preferably in higher education, public administration, or a complex organization.
    • Experience planning and coordinating high-profile meetings, events, and travel involving diverse stakeholders (internal and external).
    • Experience drafting, editing, and reviewing correspondence, reports, or presentations for executive leadership.
    • Experience liaising with senior leadership, governing boards, and external constituents, including donors, community leaders, or system-level administrators.
    • Experience working in environments with shared governance, collective bargaining, or complex organizational structures (preferred in CSU or higher education).
  • Knowledge, Skills, Abilities
  • • Thorough knowledge of modern equipment, office practices and procedures and business arithmetic, grammar, spelling, and punctuation.
    • Thorough knowledge of principles and techniques of organization, administration and management as well as organizational structure, functions and activities of higher education.
    • Ability to manage multiple assignments
    • Ability to prioritize and set deadlines, complete projects on schedule
    • Ability to identify appropriate applications of a wide variety of complex written policies and procedures.
    • Ability to apply a high degree of judgment, discretion and initiative in coordinating activities associated with the president's office such as meetings, projects, executive personnel searches.
    • Ability to reply to inquiries, gather information, conduct research, and prepare reports, letters, and policy statements.
    • Ability to handle highly confidential and sensitive matters.
    • Ability to communicate with the president appropriately.
    • Ability to use tact and good judgment in responding to requests for information and/or interpretation of policies or procedures.
    • Ability to establish and maintain effective working relationships with high ranking campus administrators, community leaders, and the public.
    • Ability to manage the president's appointment calendar and maintain the budget.
    • Ability to coordinate and evaluate the work of clerical and/or secretarial personnel assigned to the president's office.
    • Ability to read and write at a level appropriate to the position.
  • Salary Range
  • Anticipated starting salary will be $3,847 - $5,367 per month plus excellent paid benefits.
    
    
  • Compensation & Benefits
  • Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to Benefits Summary: CSU Employee Benefit Summary
    
    
  • How to Apply
  • To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page.
  • Application Deadline
  • OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER JANUARY 12, 2026. (Applications received after the screening date will be considered at the discretion of the university.)
    
    
  • Criminal Background Clearance Notice
  • Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
    
    
  • Additional Information
  • Campus & Area
    California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.
    
    Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.
    
    Clery Act Disclosure
    
    Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.
    
    Equal Employment Opportunity
    
    The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.
    
    Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form .
    
    CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
    
    The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California.
    
  • The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.
    
    INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE
    
    

Advertised: Dec 22 2025 Pacific Standard Time
Applications close: