Sr. Administrative Assistant

Job Description:

Sr. Administrative Assistant

Description

Sr. Administrative Assistant
at The City of Fort Worth
Water/WW

Pay Range: $26.38 - $34.30/hr. | $54,879-$71,343 annually

Job Posting Closing on: Tuesday, January 6, 2026

Workdays & Hours: Monday - Friday 8am - 5pm; Some evening/weekend work required.

Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities. Find Out More!

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of over 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.

A Senior Administrative Assistant job is available with the City of Fort Worth Water Department, Meter Services Section within the Customer Care Division. This dynamic, fast-paced team plays a critical role in supporting both office and field operations.

In this position, you will manage and coordinate a wide range of complex administrative and fiscal responsibilities, including oversight of human resources functions and special projects for the division. Success in this role requires exceptional customer service skills and a strong focus on achieving results.

The ideal candidate will:

• Be a proactive self-starter with excellent organizational skills
• Demonstrate attention to detail and strong analytical thinking
• Possess outstanding communication abilities
• Adapt quickly to changing priorities and situations

If you thrive in a collaborative environment and enjoy supporting operational excellence, we encourage you to apply!

Minimum Qualifications:

• Bachelor's degree from an accredited college or university with major course work in public administration, business administration, human resources or related field.
• Three (3) years of increasingly responsible administrative and fiscal management experience in support of a department, division or major service area
• One (1) year in a supervisory or lead capacity.

Preferred Qualifications:

• Experience with financial management system, preferably PeopleSoft.
• Experience with budgeting software.
• Experience with medical records, FMLA and ADA criteria, and workers compensation claims.
• Experience working for a municipal or local government entity.
• Experience with record keeping and tracking.

The Sr. Administrative Assistant job responsibilities include:

• Lead Medical Records Coordinator duties. Works closely with City Human Resources divisions.
• Medical Record Custodial duties include medical records, major medical, FMLA, and ADA criteria, and worker's compensation claims for the section.
• Maintain accurate and up-to-date data and information in various computer systems; provide information on section's current MRC status per the city policies and procedures; file documents, reports, and correspondence; maintain the section's physical medical records filing system.
• Safeguarding employee medical records and ensuring compliance with HIPAA standards and per the city's policies and procedures.
• Scheduled return to work physicals and monthly random sectional drug and alcohol testing
• Participate in departmental and divisional meetings; inform and advise other division personnel; assist in preparing the annual operating budget to include backup information to support the budget.
• Participates in the preparation and development of the division's annual budget process; monitors expenditures, as needed; ensures adherence to division/section budgets.
• Research and analyze the accuracy of expenditures.
• Manages and maintains divisional/sectional contracts and budget
• Updates and analyzes divisional/sectional monthly budget re-estimates.
• Provides other Human Resources administrative support to daily operations, including a variety of clerical and work processing duties.
• Provides new hire training safety courses.

Working Conditions and Physical Demand

Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking and repetitive motions.

Sedentary Work - Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met

Apply Now! Come be part of something special in Fort Worth.

Conditions of Employment

The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.

The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.

Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.

Closing Date/Time: Tuesday, January 6, 2026

Salary:

$26.38 - $34.30/hr. | $54,879-$71,343 annually