Lead Administrative Support Assistant

Job Description:

Lead Administrative Support Assistant

Description

Job Location: This position will be located at 930 Wildwood Dr., Jefferson City, MO 65109.

Why you’ll love this position:

Love keeping things organized and making a difference every day? Join the Bureau of Community Health and Wellness as a Lead Administrative Support Assistant and become the backbone of our operations! In this dynamic role, you’ll keep things running smoothly, collaborate with a supportive team, and develop skills that can propel your career forward. If you’re organized, detail-oriented, and ready to make a difference, this is the opportunity for you!

The salary indicated represents a base pay rate. If the individual selected or the position is eligible for a pay differential (e.g., shift, security, or years of service), it will be added to the total compensation in your paycheck. A pay differential does not raise your base pay.

• Answer phones and emails, route inquiries, draft and proofread correspondence, memos, reports, and presentations; serve as a courteous point of contact for internal and external stakeholders.
• Manage calendars, schedule meetings, reserve conference rooms, and coordinate meetings, appointments, travel, and conference logistics.
• Prepare agendas, assemble meeting packets, arrange rooms/technology, take minutes, track action items, and distribute follow ups.
• Perform filing, scanning, photocopying, mail distribution, and data entry; maintain electronic and paper records in compliance with retention policies.
• Create purchase requests, process invoices, purchase orders and expense reports, reconcile P-card statements, track expenses and bureau budget, and maintain supply inventory and equipment; liaise with fiscal/Procurement and IT teams and ensure continuity of operations.
• Assist with special projects, process improvement, and event coordination; create simple forms, guides, or checklists to streamline workflows.

Minimum Qualifications:

• High school diploma or equivalent. Associate degree or coursework in business administration, public administration, or a related field, preferred.
• 3-5 years of administrative, clerical, or customer service experience in an office environment. Experience in state government or public sector administration, preferred.
• Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams, PowerPoint) and basic office equipment.
• Strong written and verbal communication; excellent attention to detail; ability to organize work, set priorities and meet deadlines with minimal supervision.
• Experience with finance/budget tracking, P-card reconciliation, and invoice processing.
• Demonstrated ability to maintain confidentiality and handle sensitive information.

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .

Valerie Howard, Valerie.Howard@health.mo.gov or (573) 751-8299.

Salary:

$37,000.00-$42,000.00 per Year