Administrative Coordinator

Job Description:

Administrative Coordinator

Description

POSITION OVERVIEW

Applications accepted from: DON Department Only

Division: Department of Neighborhoods Office of Gang Prevention and Intervention
Reporting Location: 900 Bagby, Houston, TX 77002
Workdays & Hours: M-F 8:00 AM - 5:00 PM*
*Subject to Change
About US
The City of Houston's Department of Neighborhoods (DON) is dedicated to improving the quality of life in Houston neighborhoods through the delivery of services, innovative programs and strong community partnerships. The department delivers a wide range of services and serves as a centralized source for resident assistance to resolve neighborhood concerns.

DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS
This position requires a candidate who is driven to learn and improve personal and division performance with a strong ability to collaborate with colleagues and partners. The ability to work with teams to complete tasks and prioritize efforts across multiple projects while taking accountability to ensure deadlines are met is required. The ideal candidate also takes initiative to create projects directed toward departmental goals, is inquisitive and possesses a solution-oriented, root-cause mindset.

RESPONSIBILITIES:

• Prepares, edits and revises department/division correspondence; prepares, edits and takes the lead on creating/updating standard operating procedures and manuals.
• Plans, initiates and implements programs and services to meet the immediate and long-range needs of one or more city departments.
• Coordinates the planning, research, presentation, promotion and evaluation of special programs (such as grants).
• Assists the department/division in the effective discharge of responsibilities by furnishing analyses, appraisals, recommendations and information concerning the activities and programs reviewed.
• Attends meetings involving public and private groups and City officials as a representative of the department/division head and acts as liaison on matters involving other departments.
• Researches, analyzes and reviews new vendors, equipment, services and regulations.
• Prepares speeches and/or remarks for the department/division head; assists as needed with news releases and public relations.
• Participates in special projects as assigned by the department/division head.
• May coordinate division/department financial operations, including budget planning, integration and oversight, project cost analysis, expenditure control and accounting procedures.
• May supervise, guide, train or evaluate staff.
  

WORKING CONDITIONS
The position is physically comfortable; requires stooping or bending. Occasional lifting, such as three or four reams of paper or books (up to 20 pounds or an equivalent weight) may be required. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.

MINIMUM REQUIREMENTS

EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Liberal Arts, or a closely related field.

EXPERIENCE REQUIREMENTS
Five (5) years of administrative experience are required.

Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.

LICENSE REQUIREMENTS
None

PREFERENCES

Preference will be given to candidates who have experience with:

• Leading cross-functional working groups and facilitate improvement workshops.
• Translating operational needs into clear processes and well-structured SOPs.
• Working with at-risk student populations and an understanding of best practices addressing and meeting the needs of the population.
• Have a master's degree in a related field.

**Preference shall also be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**

GENERAL INFORMATION

SELECTION / SKILLS TESTS REQUIRED
Department may administer skills assessment test.

SAFETY IMPACT POSITION No
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

PAY GRADE 24

APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov .

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (832-393-0350).

If you need special services or accommodations, call (832-393-0350). (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

• Medical
• Dental
• Vision
• Wellness
• Supplemental Insurance
• Life insurance
• Long-term disability
• Retirement pension
• 457 deferred compensation plan
• Employee Assistance Program
• 10 days of vacation each year
• 13 city holidays, plus one floating holiday
• Compensable Sick Leave
• Personal Leave
• Flexible schedules
• Hybrid-Telework for eligible positions
• Professional development opportunities
• Transportation/parking plan
• Section 125 pretax deductions
• Dependent Care Reimbursement Plan
• Paid Prenatal, Parental and Infant Wellness Leaves
• Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

Closing Date/Time: 2/16/2026 11:59 PM Central

Salary:

$68,276.00 - $78,260.00 Annually